Senior Executive Assistant at The Boston Consulting Group (BCG)

What You'll Do

• BCG has a reputation for developing the most rounded professionals, helping us maintain a supportive culture and an exciting work environment.  The Johannesburg office is a critical part of our growing Africa network and strategic goal to have a presence in the most economically relevant areas in the world. We believe you will make a valued addition to BCG Johannesburg.

BCG offers you:

• A competitive financial package, consisting of compensation and extensive benefits
• A commitment to your personal and professional development - through training, career development, a flexible career path and flexible working
• A clear set of standards and values

The location of your normal place of work will be the Johannesburg office in No. 5 Parks Boulevard, Oxford Parks, Dunkeld.

SENIOR EXECUTIVE ASSISTANT

• Provide all administrative support for the team at a consistent and exceptional level including, acting as key enabler in ensuring the leadership meet their client and internal commitments and goals. Work in collaboration to support and develop the Executive Assistant (EA) team as well as taking on extra responsibilities that benefit the business and team. Working at a higher level and consistently producing work of an excellent standard.
• Understand Managing Directors and Partner’s priorities and strategies in order to optimize their efforts and time commitments as part of their overall business development strategy
• Apply thought leadership to manage highly complex calendars and political sensitivities to schedule client meetings
• Proactively manage point-to-point travel, identifying conflicts and resolving competing priorities
• Develops strong working relationships with external clients and their assistants to facilitate the information flow and scheduling process
• Develops strong working relationships with case team members to facilitate information flow and scheduling process
• Assisting with EA Team projects and objectives by aligning with the Operations Director
• Work alongside EA Team in achieving key actions and wider EA Team goals
• Acts as a mentor to members of the Junior EA team, highlighting areas of concern to your line manager
• Understand pain points in the wider team and creates valuable solutions for EA Team to implement
• Identify and proactively manages conflicts appropriately; offers advice to others & guidance for complex issues which impact the EA Team
• Support proposal submission process end-to-end, including but not limited to: vendor registration, preparing administrative documents (copying and book binding), liaising with client to arrange pitch meetings
• Coordinate internal and external meetings, arranging zoom meetings, reserving conference rooms, organize catering
• Provide administrative support to Practice Area (PA) events: prepare invitation mailings, manage responses, arrange catering, venues and on the ground support
• Organize and maintain online systems for EA
• Manage client contacts and relationship maps
• Prepare weekly timesheet and expense reports

Additional Areas of responsibility including but not limited to:

• Own and manage projects, as directed by Operations Director (15-20% capacity)