Senior Officer: Acquistn Mngmt - Tenders at Road Accident Fund

Purpose of the Job: 

• Reporting to the Lead: Acquisition Management – Tenders/ ICT/ Operations/ General, the successful incumbent is responsible for the end-to-end tendering process ensuring that goods and services are procured in accordance with policy and procedures of RAF.

Key Performance Areas

Procurement of Quality Goods and Services

• Review processes resulting in final procurement.
• Review supplier vetting.
• Engage in supplier negotiations.
• Engage the business to understand and plan work requirements to support the sourcing process.
• Negotiate prices, terms and conditions with suppliers.

Effective and Efficient Procurement and Expediting Goods and Services as per Service Level Agreement

• Provide guidance on SCM processes.
• Review processes to ensure no bottlenecks.
• Provide feedback to business on procurement processes.
• Coordinate the completion of projects.

Manage and Monitor Process of Performance Management as per Service Level Agreement

• Management of BU’s as per SLA.
• Ensure full compliance to defined policies, procedures, regulations and standards.
• Implement, monitor, report and manage attainment of procurement metrics / SLA.

Ensure Confidentiality of the Bidding Process from End-to-End

• Utilize prescribed documents to ensure that confidentiality of sensitive information in the bidding process is maintained.
• Engage committees on the issues of good governance in dealing with Declaration of Interests, Code of Conduct and Sworn to Secrecy on bidding information.

Monitor, Review and Manage Compliance to the Relevant Policy, Procedures and other Regulations Governing SCM Operations

• Prepare RFP documents with accuracy and completeness and submit for review.
• Participate in BSCs/BECs to ensure consistency of practice and compliance.
• Support with accessing and making available information timeously to Auditors and management in the correct format, content, completeness and accuracy.

Reporting

• Report process performance against SLA (weekly/monthly).
• Reporting on procurement lead times as per SLA.
• Report on deviations (quarterly):
• Retrospective transaction’s,
• Deviations from process,
• Single source
• Timeous preparation of reports for discussion with Business Unit/Divisions - as per the SCM Dashboard (monthly).

Manage and Monitor Process of Effective, Accurate and Complete Records Management for Audit Purposes

• Maintain accurate records for all RFP’s – recording and placing on record all decisions/ actions taken.
• Ensure the safe keeping and confidentiality of all bids received.

Promote Strong Customer Service Orientation and Delivery

• SLA assessment and customer feedback on rating.
• Dealing and resolving process and customer queries in an expedient and competent manner – 100% resolution within the timelines for each case.

Qualifications and Experience

• Bachelor’s Degree/ Advanced Diploma in a Supply Chain Management/ Commerce related qualification.
• Relevant 4 years’ experience in procurement/ tender environment.