Senior Procurement Specialist: Infrastructure Fund (Fixed Term Contract) at Development Bank of Southern Africa (DBSA)

Key Responsibilities

Strategic Planning

• Contribute to the development of the procurement strategy and implementation.
• Conduct in-depth business needs analysis to understand and understand the business to enable fit-for-purpose delivery, addressing risks and demand planning.
• Conduct a periodic review of performance and provide recommendations to optimise supply chain management.
• Develop supporting systems, policies and procedures to enable effective SCM operations.
• Oversee compliance with the SCM Policy, SCM Procedures and all relevant laws and regulations as it relates to supply chain management.
• Conduct internal demand management planning sessions to inform sourcing pipeline, strategies and prioritisation.
• Profile the nature of transactions, specifications, suppliers, clients etc to inform category strategies and implementation of strategic agreements in the form of panels, framework agreements, and strategic supply agreements to improve the relevance and effectiveness of the procurement delivery model.
• Develop procurement strategies for specific commodity areas and draft expenditure budgets by ensuring alignment to overall procurement approach and practices.
• Track all the MOUs and their obligations from an SCM and procurement perspective to ensure compliance from a sourcing strategy and process perspective.

Contracts Management

• Implement contract management practices and lead the process of contract risk management concerning procurement documentation.
• Develop the contracting framework to support the structuring and development of programmes and advise on the regulatory, governance and  contractual components of the programme execution strategy.
• Draft procurement and contractual suite of documents, tools and processes to enable efficient project/ programme preparation, execution and implementation to enable an investment and financing-friendly environment for investors.
• Monitor compliance to contractual requirements ensuring all conditions are satisfied by all parties involved.
• Initiate and conduct meetings with service providers on contractual challenges and queries as requested by line management.

Procurement Management

• Oversee the procurement process and ensure coverage of legal and compliance requirements arising from all supply chain management processes.
• Perform effective demand management reviews and planning for related procurement requirements and oversee sourcing of such goods and services.
• Collaborate with SCM in developing infrastructure procurement documents to ensure that they adhere and align to compliance principles laid out in the following: National Treasury Supply Management Circulars, Directives and Guidelines; Supply Management policies; Public Finance Management Act (PFMA); Preferential Procurement Policy Framework Act (PPPFA); Broad-Based Black Economic Empowerment Act (BBBEE) and other applicable Procurement Laws and Public Law principles.
• Act as the primary interface with DBSA SCM for all procurement matters of the IF including from an AM&T, IFU, PMU and LU perspective.
• Provide procurement and regulatory guidance on material purchases, acquisitions, and engagement of vendors for new and complex services, complex business loans, and current and/or future business structures and legal entities.
• Support business units with drafting specifications/ requirements for quotes and tenders.
• Facilitate training and awareness-building initiatives on procurement policy, procedures, process, templates, delegations and performance metrics, including quotations and tenders.
• Understand the pipeline of work and support requirements and develop a demand plan and timelines to meet the sourcing and business demands.
• Conduct analysis and assessment of all procurement transactions (spend information) including once-off contract spending, spending without quotations, non-compliance to policy (deviations), single source, processing errors – to inform planning, risk management, gap closure and reporting.
• Manage panels of preferred service providers and negotiate prices, terms and conditions with suppliers to deliver savings targets to the IF.
• Keep abreast of the technical requirements and qualitative issues when facilitating the arrangement of supplier panels as well as the execution of transactions in the sourcing pipeline.
• Manage and resolve audit-related queries as a single point of reference and management of all such correspondence.

Reporting

• Provide procurement statistical reports for executive decision-making by preparing and managing the monthly, quarterly and annual supply chain management information.
• Monitor and report on procurement governance, risk and compliance are aligned to internal policies and procedures and meet regulatory requirements of compliance to applicable legislation and regulations.
• Monitor and report on performance (quantitative and other) in line with the sourcing pipeline and tender register.
• Preparation of reports for Business Review meetings; SCM Committee, BEE Reporting and National Treasury requirements.
• Analysis of market research information, sourcing transactional data, demand planning information, Client insights and team performance for the preparation of management information to guide future operating models, planning, execution, sourcing and risk management strategies.
• Analysis of market research information, sourcing transactional data, demand planning information, Client insights and team performance for the preparation of management information to guide future operating models, planning, execution, sourcing and risk management strategies.
• Accurate and timely updates to the tender register.
• Implement and maintain a document management control system and ensure effective monitoring to ensure document management practices are in line with required standards.

Minimum Requirements:

• A post graduate qualification: Bachelor of Commerce (Hons) in Supply Chain Management or Bachelor of Laws degree (LLB) or relevant.
• A minimum of 8 years experience in working with large-scale infrastructure procurement projects with a proven track record with successful large commercial deals.
• In-depth knowledge and understanding of the PFMA, MFMA, PPPFA, BBBEE, Treasury Regulations and other SCM policies and procedures.
• Strong understanding of and a strong commitment to good corporate governance.
• Knowledge and understanding of supply chain disciplines & methodologies, public sector, regulatory environment across all spheres of government and international best practice of government infrastructure procurement.
• Knowledge and understanding of all legislation and regulations relevant to the business of a bank (i.e., Banks Act, NCA, FICA, FAIS, Reserve Bank Act, Competition Act, POPIA, ).
• Demonstrated experience in infrastructure and/or project finance and infrastructure development processes.
• Proven negotiating skills with the ability to close deals/transactions/agreements from a procurement perspective.
• Ability to interact professionally and confidently with members of the IT team, clients, employees as well as internal and external stakeholders.

Desirable Requirements:

• Admitted Attorney/ Advocate of the High Court of South Africa.
• International/cross-border experience.
• Additional business qualifications (Finance related).