Senior Project Contract Manager (COMPO) at Alstom

PURPOSE AND MISSION OF THE JOB:

• The Senior Project Contract Manager and Country Head of Contract Management is responsible for leading, structuring, and driving all contract management activities at country level, while also assuming senior project contract management accountability on high‑criticality projects.
• The role combines strategic leadership of the country contract management function with hands‑on ownership of complex contractual, claims, and risk matters to protect and enhance the company’s commercial and financial position.
• The incumbent ensures the consistent application of contract management governance, drives proactive claim and risk strategies, develops contract management capability, and acts as the primary interface with regional and central contract management leadership.

NETWORK & LINKS

INTERNAL:

• Customer Director
• Project Team (Project Director, Project Manager and Project Team members such as Project planner, Project financial controller)
• Sourcing Legal Counsels and Contract Management Teams worldwide
• Legal & Compliance Department
• Contract Management Community
• Product / Platform teams
• Project Management Office (TPCP Central function)
• Project Directors and Project Managers worldwide
• Key Supplier Contract Manager
• Sourcing and Procurement
• Regional Insurance Manager
• Tender teams

EXTERNAL:

• Customers, Partners, and suppliers/subcontractors, external counsels

RESPONSIBILITIES

• Drives the Contract Management activities with the support, when resources are allocated, of Project contract manager(s) and/or Contract Administrator(s).
• Is proposing and justifying the sizing of the Contract management team that should support the Project and drive the Team towards proactive Contract Management
• Ensures application of Contract, Claims and Insurance Management Manual (CCIM) and Alstom governance.
• Drives preparation of Contract Summary and ensure it is widely communicated and regularly updated.
• Prepares with Core Project Team Contract Management Strategy Plan (CMSP)
• Organizes the Contract Management Day with the Core Project Team
• Carefully analyzes the contract to build and drive implementation of Contract/Claim Management Strategy Plan, as well as keep it updated with project team on quarterly basis.
• Contributes to CDRL by the Project Team members is launched in time, is accurately communicated, and updated. 
• Monitors Works toward contract obligations, including monitoring of project schedule toward achieving contractual milestones.
• Ensures timely issuance of contractual notices to customers/partners.
• Establishes and implement project specific commercial procedures, particularly regarding correspondences, notifications, insurance, variation requests/orders and claims preparation files. 
• In collaboration with Documentation Controller and/or Project Contract Administrator, Project Contract manager or Junior Contract Manager ensures a reliable filing and easy access of correspondence from and to customers/partners.
• Monitors/manages correspondence by analyzing (for and with Project Manager/Director) incoming and outgoing correspondence to customers/partners.
• Contributes to REX
• Monitors/manages insurance policy and keep its validity in collaboration with Regional Insurance Manager. Keeps the Regional Insurance Manager duly updated regarding all changes on the project that could represent any deviation of the reaching of the insurance policy.
• Develops and produces any project specific processes and ways of working for contract/claim management.
• Develops a pragmatic commercial approach based on contractual analysis of the project, to protect, on a daily basis, Alstom interests toward customers and partners.
• Carefully monitor, record, and notify customer/partners regarding claims/counterclaims and prepares and manages all elements and supporting documentation for claims/counterclaims negotiations.
• Monitors customer/partner requests for variations / change orders / extensions of time.  Provides follow-up, as necessary, to drive to transactional closure, including updates to the VO/VR/Delay registers, preparation of commercial offer, and prepares associated contractual letters for CD/PM approval.
• Provides creative advice on specific issues, risks, and contractual/claims activities, taking into account the contract and business objectives.
• Reports on contract management and claims activities to the project, and Legal, and Contract Management teams.
• Ensures Contract management KPIS are reported as per reporting deadlines including gathering the inputs from Key supplier Contract Managers and Insurance Managers
• Provides training on contract/claim management to key project stakeholders, including project management, finance, engineering, and sourcing communities.
• Anticipates events and risks associated with the contract management activities; proposes alternative proactive solutions to keep the situation under control.
• Works closely with the Project Directors, Project Managers, Project Controllers, Project Engineering Managers, Sourcing Contract Managers, and Project Planning Managers, to identify and mitigate risks; and to identify, maximize, and leverage claim opportunities.
• Provides at any time, on management demand, a reliable and understandable contractual and commercial analysis of the project.
• For Dispute Arbitration Board (DAB) or similar non-litigation mechanism for dispute resolution, PrCM is required to prepare DAB files, referral notes along with substantial evidences and active participation in the process before the adjudication board or similar board.
• For litigation process handled by Legal Team, PrCM will support Legal team or external counsel
• Knowing how to use Wall C is a plus.
• Must be able to travel up to 20% to 30% of the time.
• Trains, develops, and share knowledge and expertise to Project Contract Managers, Junior Project Contract Managers and Project Contract Administrators  

PERFORMANCE MEASUREMENTS:

• Contract Management KPIs related objectives
• Driving Contract management towards visible results
• Bringing additional best practices in contract/claim management
• Contribution to added value of the function to projects

EDUCATIONAL REQUIREMENTS

• A degree in Law, Engineering or quantity surveying or Masters degree in construction law and arbitration or other relevant field

EXPERIENCE:

• English
• Minimum of 12 years of Contract / Claim Management in infrastructure projects.
• Experience in construction or manufacturing related fields
• Experience in leading a team of contract managers
• Experience in railway business
• Professional certification in Contract Management

DESIRED KNOWLEDGE / SKILLS

• Ability to read and interpret contractual documents, including terms and conditions, planning, and technical specifications 
• Ability to write routine reports and correspondence. 
• Ability to speak effectively before groups of customers or employees of organization.                                                                                                                         
• Ability to understand project financials and impact of contract/claim management on project’s profitability      
• Ability to solve practical problems and deal with a variety of variables in situations.
• Ability to interpret a variety of instructions furnished in writing, oral, diagram, or schedule form. 
• Ability to anticipate and manage conflicting priorities.                                                                                                
• To perform this job successfully, an individual should have knowledge of Contract Management systems; Project Management software; Excel Spreadsheet software and Microsoft Office Word Processing software.
• Ability to work in a proactive mode
• Ability to be operationally effective and accountable. 
• Ability to work transversally and collaboratively in a strong spirit of teamwork. 
• Willingness and ability to be creative and bring forward new ideas and innovations.
• Must be able to communicate with precision and transparency.