Senior Proposal Coordinator at DRA Global

About the Job

• This role will provide a professional clerical and administrative support service within all the Proposals Department processes, including providing support to the SVP Origination, GM Proposals, Proposals Manager, proposals team as well as all internal and external clients.

Technical expertise

• Identify, develop, document, and implement administrative and office procedures for the Proposals Department.
• Provide complex administrative support to the SVP Origination, GM Proposals, Proposals Manager, and proposals team.
• Prioritise a broad range of complex issues and decide on a course of action.
• Arrange logistics for on- and off-site meetings and events, such as quarterly all-hands meetings, training, peer-reviews, etc.
• Manage the reporting of the Proposals Department’s events, conferences, and training for the department.
• Manage all aspects of the SVP Origination’s schedule, commitments, and travel arrangements using a high degree of discretion, diplomacy, and organization.
• Exercising significant ownership, professional judgement, and independent initiative, anticipate and respond to continually changing scheduling challenges and conflicts on behalf of and without explicit direction from the SVP Origination and GM Proposals.
• Review and prioritise incoming correspondence to determine its significance and plan for distribution.
• Compose correspondence and send out email under SVP Origination and GM Proposals signature to both internal and external recipients.
• Perform various administrative responsibilities as needed in support of the Proposals Department.
• Help fulfill the overall goals of the department by performing additional tasks as assigned.

Qualifications

• A secretarial diploma is essential

Experience

• 5+ years Full MS Office Package at minimum intermediate level essential
• 5+ years secretarial or administrative experience essential
• Extensive experience in compiling tenders and proposals, both electronically and a hard copy is essential

Knowledge areas

• Worked within an EPCM/Mining environment
• Knowledge of specific proposals department
• Knowledge of ISO 9001/ ISO 14001 & OHSAS 18001

Remuneration:

• A competitive market-related salary commensurate with qualifications and experience will be negotiated with successful candidates