Senior Secretary at Clicks Group

Introduction

We are looking to recruit a Senior Secretary to work within the IT department of Clicks Group Services. The role will be based at Clicks Head Office in Cape Town and will report to the Group Head of IT.

Job description

Job Purpose

• To efficiently execute and coordinate all office administration duties, communication and correspondence, with stakeholders in order to provide the necessary support to the Head of Group IT in a professional and confidential manner.

 Job Objectives

• To effectively plan and organise schedules and diaries.
• To execute all arrangements in a manner enabling the efficient functioning of the office.
• To provide general office administration on time and efficiently.
• To provide lines of communication/ correspondence with all stakeholders that is effective and professional.
• To provide excellent customer service at all times.
• To provide support to line managers as and when required.
• To prepare PowerPoint presentations and other documents as and when required.
• To co-ordinate, book and arrange travel as and when required.
• Process all capital expenditure requirements for the Group.

Minimum requirements

Education

• Matric / Grade 12 (essential).
• Diploma in administration or other relevant qualification.

Experience

• Minimum 5 years secretarial service to an executive manager (essential)
• Proficient in MS Outlook, Word, Excel, PowerPoint (essential)
• Experience in office administration (essential)
• Experience in SAP on-line purchase order process
• Experience with on-line travel bookings.

Job Related skills & Knowledge

• Prioritising
• Good Interpersonal skills
• Excellent verbal and written communication
• Highly proficient in English
• Attention to detail
• Problem-solving skills
• Ability to persuade and handle conflict
• Professional approach
• Valid driver’s licence

Job Related Comptencies

• Planning and organising
• Deciding and initiating action
• Writing and reporting
• Coping with pressures and setbacks
• Following instructions and procedures
• Delivering results and meeting customer expectations