Senior Specialist, Logistics Commercial - Pretoria at Exxaro Resources

PURPOSE:

• To develop service supplier strategies and security of service supply initiatives.
• To provide commercial leadership within Marketing and Logistics team and support Manager with regards to execution of Marketing and Logistics' strategy.
• To develop and maintain key service supplier cost models for Logistics.
• To identify key economic trends and the impact on Logistics.
• To conduct supplier industry analysis and evaluate potential supplier tactics/strategies.
• To establish, manage and maintain a portfolio of contracts (inclusive of pricing and scope changes, amendments and queries).
• To work with Business Optimisation on Marketing and Logistics Business Optimisation projects.

MAJOR CHALLENGES:

• Draft supplier strategies and ensure long term success in volatile industry.
• Involve relevant stakeholders and obtain sign-off while increasing contract coverage.

Minimum Requirements    
QUALIFICATIONS:

• BCom (Hons) (Relevant) (Essential/Minimum)
• Management Development Programme (Recommended/Desirable)

EXPERIENCE: 

6-8 years  Relevant Marketing and Logistics experience with recommended experience on a managerial level      (Essential/Minimum)    Operational
REQUIREMENTS: 

• Psychometric Assessment (Essential/Minimum) 
• Certificate of Fitness (Essential/Minimum) 

Duties & Responsibilities    
Best Practice and CI    

• Identify and support the implementation of process and system enhancements to continuously improve the commercial management process
• Assume responsibility for the integrity and utilisation of the relevant Enterprise Resources Planning (ERP) module for commercial management of Logistics
• Manage Potential Logistical Service Provider Database in respect of Vendor Management with vendors who not have a contract
• Identify and support implementation of process and system enhancements to improve commercial management process
• Review effectiveness of supplier strategies and identify improvement opportunities
• Custodian of the commercial process within Logistics

Business Growth and Development   

• Provide logistical input to the Domestic and International Marketing market pipeline
• Develop technical knowledge of logistical services, use and performance in relation to existing and new technologies and methodologies
• Implement service and flow strategies based on the Company and customer requirements
• Accesses available market intelligence to improve service delivery to customer
• Develop and integrate internal cross-functional resources to research and develop value-adding strategies for customers
• Develop and implement logistical strategies based on service properties, customer requirements and to minimise service and cost deviations
• Provide input with regard to market development to grow market segments
• Provide logistical input to pipeline of projects
• Analyse competitive environment and current and potential service providers to develop strategies to increase service levels and reduce costs
• Work with Business Optimisation (BO) on Marketing and Logistics (M&L) BO projects

Commodity Strategy and Strategic Sourcing   

• Provide effective commercial leadership within Marketing and Logistics and support the Manager by building a source of reliable industry/market knowledge and understanding the balance of power in the logistics service supply industry
• Identify key economic trends and the impact on the Logistics portfolio and supplier industry
• Develop and maintain key supplier cost models
• Forecast consumption and usage and provide input to the strategy development process
• In consultation with the relevant stakeholders, develop strategies and tactics for cost containment on contracts within the Strategic Sourcing portfolio
• In consultation with the relevant stakeholders, develop strategies to ensure security of supply and Board Based Black Economic Empowerment (BBBEE) compliance
• Participate in the formulation of the Marketing and Logistics strategy toward achieving alignment with the overall Company strategy
• Conduct supplier industry analysis and evaluate potential supplier tactics/strategies
• Leasing in/out export entitlement

Compliance, Governance and Assurance    

• Measure portfolio Total Cost of Ownership (TCO) savings/supplier performance
• In consultation with the Manager Logistics, design and administer the complete tendering process including adjudication
• Facilitate the commercial evaluation and adjudication of supplier bids and coordinate the tender evaluation process
• Agree supplier negotiation metrics with the relevant stakeholders and negotiate with the successful supplier in finalising all contract terms and conditions
• Monitor commodity strategy implementation from commercial/contract point of view
• Report on portfolio contract performance, including: Contract spend and consumption; Contract price escalation performance vs. relevant price indexes; and Black Employment Equity (BEE) spends
• Report on portfolio contract administration efficiency (new contract establishment lead times; price evaluations, amendments, resolution of queries etc.)
• Ensure supplier stakeholders comply with relevant regulatory requirements
• Consolidate reports and provide feedback to relevant stakeholders on appropriate commercial management reporting and governance requirements
• Provide relevant and specialised support to applicable stakeholders

Contract Management    

• Identify and eliminate contractual risks
• Drive contracting strategies and contract coverage plan
• Provide commercial and financial inputs to evaluation process
• Guide and conclude fit for purpose contracts
• Verify contract scope terms and conditions
• Facilitate contract coverage targets and improvement plans
• Develop and implement measures and initiatives to ensure improved supplier performance
• Facilitate contract management scorecard and performance improvement
• Provide commercial and financial inputs to evaluation process
• Approve or seek approval for relevant contracts and documentation in line with departmental budgetary stipulations
• Identify and validate reporting needs for contract management capability
• Manage Service Level Agreements (SLAs)

Functional Excellence  

• Assist in developing and maintaining Marketing and Logistics policies, standards, guidelines, procedures, end-to-end processes, tools, templates etc. and enforce group-wide adherence to these
• Standardise, simplify and speed-up functional processes, eliminate duplication/bureaucracy
• Develop and apply functional best practices, promote sharing of best practices/knowledge
• Drive and execute functional excellence initiatives
• Oversee and monitor functional activities at operations
• Establish functional/cross-functional forums, Communities of Practice (COPs) etc. to ensure functional alignment
• Effectively manage matrix reporting
• Identify and manage critical functional risks through appropriate mitigation plans/actions

Functional Management  

• Financial management: Prepare and manage Marketing and Logistics' budget and forecast costs
• Performance management: Ensure Marketing and Logistics' strategic plan is implemented through disciplined execution processes, track implementation, and provide feedback to relevant manager. Coordinate functional/cross-functional activities to ensure strategic alignment. Set and maintain high performance standards. Track and drive functional targets/goals and hold staff responsible for achieving results. Remove obstacles that interfere with performance, handle performance problems
• Continuous improvement and functional change: Identify, advocate for and lead Marketing and Logistics' improvement and change. Create culture of continuous improvement and change agility in function
• Engagement/communication: Communicate and engage Marketing and Logistics' employees, including virtuals. Engage with executives, operations and cross-functionally with peers
• Represent Marketing and Logistics' and the Company externally, as required
• Governance: Ensure Marketing and Logistics adheres to governance, policies and standards, statutory and legal compliance. Entrench a culture of discipline

Process Support  

• Strategic alignment/planning: Communicate the Group strategy to Marketing and Logistics' team. Set functional direction, develop functional strategic plan aligned to, and driving, the Company’s vision/purpose, strategy, goals, priorities, including aligning functional work/resources
• Establish measurable functional targets from the Group targets. Define and reinforce the link between the Group, functional, operational goals and individual outputs, measures, rewards

Safe and Healthy Work Environment  

• Adhere to all health/safety practices and promote good housekeeping on an ongoing basis
• Address all unsafe practices/potential hazardous situations, rectify/report to superior
• Comply with Safety Health Environment and Community (SHEC)/technical requirements
• Wear applicable Personal Protection Equipment (PPE) at all times

Stakeholder Engagement and Relationship Management  
Collaborate and communicate with suppliers

• Build sound relationships with Business Unit (BU) end-users, key suppliers and Supply Chain Managers
• Align contracting strategies and priorities with requirements of BUs
• Liaise with external providers and relevant stakeholders to address, manage and resolve issues and risks relating to contract portfolio
• In consultation with stakeholders, define appropriate supplier selection criteria and seek approval for supplier selection decisions

Closing Date    
2023/07/03