Senior Training Administrator at FlySafair

Description

• Create a training schedule for employees in line with the training plan, company policy and relevant regulations;
• Create folders for new recruits with required documentation;
• Create user profiles and assign training to employees from training systems;
• Release crew to operations once training is completed;
• Monitor crew currency and license validity;
• Schedule training, venues and instructors in line with the training schedule;
• Distribute training material;
• Confirm attendance of trainees and ensure that they are aware of training details;
• Inform trainees, instructors and rosters of changes relating to training;
• Provide instructors with attendance registers & other administrative documentation before training commences;
• Follow up with scheduled trainees who did not attend and update rosters accordingly;
• Support Instructors with ensuring that training rooms are prepped and training packs are ready;
• Update the system based on training completed and ensure that expiries are captured correctly;
• Inform managers of expiry dates;
• Confirm training dates based on management feedback;
• Ensure paperwork is completed and received for submissions;
• Submit documents to SACAA;
• Assist team members with duty travel bookings when necessary;
• Obtain sign-off on invoices and submit invoices to finance for payment;
• Monitor stationery and other training materials and initiate the order process to ensure that stock levels always meet requirements;
• Print and distribute certificates;
• Collect training documentation from Instructors and ensure that all training records (i.e. participant lists, employee progression and course completions) are updated accordingly;
• Ensure that training documentation is accurate and meets regulatory requirements;
• Prepare documentation/ training files for audit purposes and SACAA submissions;
• Meet turnaround time deadlines for course administration and all training administration policies and procedures;
• Compile training reports based on management requirements (attendance, evaluations etc.);
• Resolve all training-related queries or refer any queries that cannot be resolved to the relevant person/ department;
• Create user profiles on the training system and update the system as required;
• Encourage, promote, and embody a spirit of teamwork;
• Assess and optimise the performance of direct reports;
• Provide specialised insights to direct reports;
• Guide, support and develop direct reports.

Requirements

• Grade 12 or Equivalent (Essential);
• Certificate/Diploma in administration or related qualification (Essential);
• 3-5 years of administration experience of which at least 1 year is in a similar role (Essential);
• Experience in an aviation training environment (Desirable);
• Sound knowledge of MS Excel, MS Word and MS Outlook (Essential);
• Knowledge and understanding of aviation training requirements (Essential);
• Strong administrative skills (Essential);
• High attention to detail (Essential);
• Excellent organisational skills (Essential);
• Ability to multi-task and prioritise in a highly deadline-driven environment;
• Strong communication skills (verbal and written);
• Strong interpersonal skills.