SHEQ Specialist at Astron Energy (Pty) Ltd.

• The role of the SHEQ Specialist within the Facilities Management department is to provide expertise, guidance, and support the Safety, Health, Wellbeing, Environmental and Quality (SHEQ) activities and requirements for the department and projects and implement risk and mitigation controls.
• The role requires creative problem solving and risk management approaches.
• The focus of this role is on providing activities within Facilities Management, both operational and project-based, with SHEQ support.
• Be the voice of SHEQ with a ‘Safety First’ approach, continually developing a safe working culture.
• Lead and support SHEQ improvement projects.
• The role will involve process improvement to ensure compliance, efficiency, and productivity.
• Work closely with all functions, administrate, and continually improve the Integrated Management Systems and associated SHEQ systems.
• Deliver SHEQ training such as toolbox talks, inductions and support specific site training needs.
• Lead weekly HSE reviews with local team and regular HSE committee meetings.
• A point of contact for SHEQ, supporting and/or leading investigations into SHEQ issues.

ISOMETRIX:

• Contractor management maintenance, uploading and closing of Work in Progress (WIP), Near Loss Incidents (NLI), Health Environment Safety (HES) questionnaires, mitigation plan.
• Loss Prevention Observation (LPO) engagements in the system, performance review upload and maintain all documents and related action items.
• Ensure safety committee members have loaded LPO’s on a monthly basis.
• Job Loss Analysis (JLA) and Job Safety Analysis (JSA) reviews prior to data upload.

​​​​​​​REVIEW THE FOLLOWING ITEMS ON A DAILY, MONTHLY, QUARTERLY AND ANNUAL PROCESS:

• All high-risk works and Astron Energy PPHA process, review all JLAS, JSA’s six monthly review and annual review
• Safety committee meetings, including fire drill coordination with CCPOA and other stakeholders.
• Review all essential safeguards, policies, and procedures.
• Engage with contractor regarding NLIs, lessons learnt, lessons shared, and forward thinking to ensure mitigation of future Incidents.
• IIR process – IIR advisor and lead for all incidents and investigations (EIM Procedure).
• PPHA process - validate, verify and review all PPHA works conducted at Facilities department including the site walkabouts, oversight and close out mitigations with feedback session with contractors.
• Engagements – physical, visible leadership and site engagement with all necessary SOP’s, and daily routine, ad-hoc and high risk works with contractors, external and internal stakeholders during the process and after the process on a close out procedure.
• MOC/MOOC process ensure all necessary documents are available during engagements with both internal and external stakeholders as per AE procedures.
• Contractor KPI upload of minutes and data gathered during meetings into Isometrix system.
• Mitigation plans with contractor and all necessary tracking of deliverables with close out and tracing during the procedure as well as any necessary changes to the process to prevent further incidents, lessons learned etc.
• Review all critical, high-risk, and critical impact works with the contractor in the field and during the mentioned PPHA process above.
• Man-hours captured for contractors ensuring they align with any necessary AE procedures including validation.
• Gap assessments with contractor and sub-contractors to ensure Astron compliance with all necessary gap closures and mitigations.
• Induction of Astron Employees, direct and indirect contractors to site, ensuring AE’s SHEQ requirements are communicated.
• Performing knowledge level hazard analysis during the work periods and remotely for all locations.
• Review and ensure all MSDS changes amendments and validation prior to contractor implementing.
• CSE - review and update the annual plan as well as review certain mitigation methods to engineer out CSE or possible CSE hazards.

​​​​​​​LPS AND LPSA REVIEWS:

• Behaviour Based Safety (BBS) reviews
• Motor Vehicle Safety (MVS) procedure and drivable person-hours of contractors and all necessary policies for MVS procedure
• All related projects and necessary documents for projects including all HES related items.
• Safety huddles and safety meetings and safety share.         
• Review all training matrix and journey plan for contractors to ensure a wide coverage of support and knowledgebase has been implemented for safety support and safety awareness.
• Conduct V&V and visible leadership engagements and document related paperwork including uploading into Isometrix.
• Review all monthly KPI deliverables for HES section and validation of evidence to be uploaded to the Facilities shared drive, review the progress, and provide the contractor with guidance/support of all necessary company changes or amendments.
• WIP progress docs and upload to contractor dashboard and ensure all necessary docs are done within timeframes.

​​​​​​​MSW COP FACILITIES DELIVERBALES:

• Assist in the onboarding of the new contractors under Facilities Management space i.e. performing CHESM qualification validations at the contractor’s premises, upload the CHESM QQ validation in Isometrix and communicate the outcome to CHESM PA, BU leaders and CO.
• Must be an approved MSW TTT, to train the Facilities Management’s contractors on the MSW.
• For contractor’s that perform work at HO, act as Permit issuer, review and approve the contractor H&S files, performs MSW LPO’s on the contractors, report, and record contractor’s NLI’s/SWA in Isometrix.
• Review the contractors’ PTW documentations and highlight any gaps to the CO and to the relevant Facilities Management contractors.
• Assist with performing annual Performance reviews for the Facilities Management’s contractors and provide feedback to relevant contractors and to the AE CO.
• Assist with coordinating the Contractor Forums for the Facilities Management’s contractors.
• Act as the Facilities Management’s HES representative in ensuring that the Facilities Management’s appointed contractors are adhering to the construction regulations when performing construction work / projects. i.e. As per the South African Construction Regulation, ensuring that a construction work permit or the respective notification are done to the Department of Labour before any maintenance or construction work commences at the HO.
• Form part of the Marketing BU MSW Community of Practice (CoP) and CHESM CoP meeting as the Facilities Management’s representative – once a month.
• Participate of the OMS Control of Work (CoW), CHESM Gap Assessment, representing Facilities Management’s– Ad hoc basis.
• Conduct/attend bimonthly meetings with COP Team and discuss all related MSW amendments and changes.
• Conduct Facilities unit self-assessment and close all necessary items.
• Conduct a gap closure and map against AE lifesaving behaviors document to ensure alignment of the BU standards and corporate standards have been met with discussion of the COP Team.
• MSW action item tracker for 2022/2023 and forward 2024/2025 ensuring all items in the action item tracker have been met and all necessary amendments have been shared with the team until endorsement has been met
• Review leadership visibility to expand focus beyond high consequence works – conduct 7 verifications in the field on all MSW process.
• Review all MSW procedures and standards for the Facilities during this process to amend and map against AE and Glencore standards and policies as well as local regulatory requirements.
• OMS implementation.
• MSW ISO audit reports and mitigations.
• Shaping plan 2024 to 2025 for MSW – develop closure plan, communicate aligned MSW process, start development of base line risk assessment procedure/process, develop cross pollination, audit summary and local resources, start work checks and implement Astron Energy procedures, MSW standards and alignment process.
• Sustain updated MSW process and standards.
• MSW develop and amend standards for LT endorsements.
• Review elements /standards for COP team members.

​​​​​​​CHESM COP FACILITIES DELIVERBALES:

• Monthly CHESM COP meeting and deliverables as well as action items for Facilities contractors and items.
• Maintain and monitor CHESM targets annually.
• Upload all necessary documents for CHESM, HES questionnaire, engagements, LPO, NLI and JSA to Isometrix dashboard per contractor.
• Weekly, monthly, quarterly, and annual CHESM engagement meetings; upload to CHESM Isometrix dashboard.
• KPI’s monthly review and minutes held into Isometrix – including NLIS, MVS drive man-hours, man-hours etc.
• NLIs - NLI matrix and tracking sheet maintained as an NLI occurs and all lessons learnt.
• CHESM leading and lagging indicators maintained and lessons learnt.
• CHESM V&V monthly or ad hoc as per high-risk works.
• Contractor Forum meetings for contractors.
• Contractor training and maintaining matrix.
• CHESM onboarding for contractors under Facilities Business Unit.
• Mitigation plan for contractors, and ensuring all items closed out.
• CHESM self-assessment for Business Units.

Professional Qualification and Certifications: 

Required

• Recognized degree or 3-year Diploma in Occupational Safety Management or equivalent
• SAMTRAC (Safety Management Training Course)

​​​​​​​Advantageous

• Post graduate qualification in Health and Safety Management
• Proof of Facilitation Training (certificate or other)

​​​​​​​Work Experience:

• 5 years management experience in the implementation of SHEQ systems
• Must be a seasoned SHEQ Practitioner/Professional with well-grounded industry experience
• Recognized behavioural safety training and experience
• Strong exposures and experience in emergency response, in particular an oil and gas industry
• Operational experience in a high-risk environment.

​​​​​​​Knowledge and skills:

• Sound knowledge and understanding of the Occupational Health and Safety Act 85 of 1993 and relevant regulations.
• Sound knowledge of the Construction Regulations pertaining to SHE
• Active exposure to emergency response e.g. Fire and Rescue, First Aid/BAA/BLS response, High Angle Rope Access Rescuer, Hazmat and Pollution response would be advantages.
• Demonstrated good interpersonal and influencing skills and the ability to manage multiple stakeholders and complex demands.
• A keen sense of priorities and delivery on commitments, and a drive to find solutions.