SHERQ Co-ordinator at Bidvest International Logistics

Job Purpose    

• BIL has an opportunity for a SHERQ Coordinator who will assume full responsibility for all aspects of the SHERQ programme at BIL Warehouse under the incumbents control to ensure that they comply with statutory, legal, ISO and other relevant requirements, safely and in accordance with the organisations Policies, Standards and Procedures.

Qualifications & Experience    

• Grade 12
• Degree/Diploma in Disaster and Safety Management or equivalent
• Minimum SAMTRAC/NEBOSH qualification.
• South African Institute for Occupational Safety and Health (SAIOSH) professional registration in good standing
• Qualification in Implementation and Evaluation of Quality Management Systems
• Qualification in Implementation and Evaluation of Environmental Management Systems                

Key Responsibilities    

• Operational Activities
• Review, update and monitor the management review pack and feedback to facility managers on outstanding items or improvements
• Monthly submission of Management review pack to C&R prior to deadline
• Behavioural Observation: Monthly Review of SHE Risk register and Identify common behaviours and present to site management for input and comments
• Sign-off site specific 31(2) agreements and assist in gathering all documents from the creditors for BIL procurement creditor onboarding
• Ensure Planning and coordinating of safety drills and debriefing sessions after emergency drills are done bi-annually
• Conduct induction for contractors and assist with RA as and when required
• Participate in SHE work plan for contractor management
• Ensure that where specific authorization are required in terms of SHE legislation that process is managed and relevant permits and authorizations are obtained prior to project commencement
• Assist with the review of creditors-procurement documents as and when required
• SHE induction of new employees and contractors and conduct annual refreshers
• Ensure notification of all IODs to site management, National SHERQ and employee benefits department
• Obtain monthly legislation updates, permits and upload on DGH
• Maintain permit register on MRP
• Assist in obtaining quotes to repair where damages have been identified as orange or red from the racking inspector
• Ensure that all lifting equipment is load tested in accordance with the manufacturers requirements
• Monitor calibration status on scales
• Obtain quotes for repairs and calibration of scales, and send invoices to finance
• Assist in the procurement of operational equipment such as pallet jacks, scales, ladders, racking, AC units etc.
• Obtain quotes for fencing of cages and repairs within the warehouse, serge protectors etc as and when required
• Pest control quotes are obtained, meeting with service providers to arrange for Po's and internal docs
• Compile maintenance budget
• Review and amend SLA's
• Ensure that all lifting equipment is on planned maintenance schedule

SHERQ MANAGEMENT

• Support Facility Managers in their responsibilities to implement and enforce SHEMS,QMS and their requirements
• Ensure that operational and SHE inspections are done
• Provide guidance to facilities on SHERQ matters and ensure relevant SHERQ communication and awareness material is distributed to all employees on site
• Ensure that medical register is updated and that medicals are done annually
• Review contractors health and safety files
• Ensure that permits to work are in place for all work taking place on site
• Management of contractors in line with BIL policies and procedures
• Perform inspection verification of stock compatibility and segregation within the warehouse
• Ensure that you issue the required HCS personal protective equipment as and when required and ensure adequate supply and back up of PPE
• Maintain the sites dangerous goods register of category A and B substance
• Attend and participate in monthly facility SHE Committee meetings, Site  Management Meetings and if required client meetings i.e. SHE Com Meeting BIL facilities that are on clients sites.
• Review Standard Operating Procedures (SOPs)                                                                                             

Training

• Manage all the facilities SHERQ training records and co-ordinate specific training requirements through the Bidvest IL Training Department.
• Manage all the MHE license and training requirements through the Bidvest IL Training Department.
• Coordinate training and assist with legal appointments
• Conducting BIL SHEQ Employee Induction including HCS requirements and Conduct Contractor Induction
• Co-ordinate, plan and implement all HCS training requirements as per the sites skills.
• Assist the facilities by facilitating the necessary SHEQ training required for legal appointees and training as per the requirements of the Compliance and Risk Department as indicated in Skills Matrix Tab in the Management Review Pack.

Skills & Competencies    
Knowledge:

• Knowledge of hazardous chemicals and environments
• Knowledge of 5S principles
• Knowledge of Environmental Aspect/Impact identification and objective setting.

Skills:

• High level of computer literacy (Microsoft)
• Well-developed planning and organisational skills
• Visible initiative and attention to details
• Good verbal and written communication skills.
• Planning and organisational skills with time management.
• Attention to detail.
• Excellent communication & interpersonal skills
• Ability to handle stress and to work under pressure.