SHERQ Coordinator - Linbro Park at RCL Foods

• This position exists to to facilitate the implementation, administration, and maintenance of the Total Integrated Management System (TIMS) including legal, statutory and risk management requirements.

This includes:

• Food Safety Management
• Quality and Process Management
• Environmental and Sustainability Management
• Occupational Health and Safety Management
• Risk and Systems Management
• Legal and Statutory requirements

Minimum Requirements    

• A three-year National degree or diploma in Safety Management or Environmental Health or equivalent. SAMTRAC/ITIS (advantageous)
• A relevant recognised certification in Lead Auditing would be advantageous
• 3-5 years’ experience in a supply chain/distribution environment
• Thorough knowledge and understanding of all applicable SHE legislation.
• Thorough working knowledge and experience of ISO 14001, ISO 45001, FSSC 22000, and other relevant integrated ISO/OHSAS Systems.
• Thorough knowledge and understanding of internationally recognized risk management principles

Duties & Responsibilities    

• Management of Safety, Health Environment, Risk and Food safety
• Develop and implement SHERQ systems in line with required company standards, ISO standards and regulatory requirements

Guide region in terms of legislative requirements by:

• Interpreting and implementing statutory requirements
• Reporting on SHERQ incidents to relevant internal departments and external bodies
• Promoting effectiveness of safety representatives and employees by continuous follow-up
• Identifying and interpreting SHERQ risks and making relevant recommendations for corrective action.
• Cultivating a culture of SHERQ awareness at the site/s.
• Implementing and maintaining Group Risk Systems.
• Maintain TIMS to ensure risk management, sustainability, continuous improvement and commercial benefits, improvement of food safety, environmental, sustainability and occupational health and safety and customer satisfaction.
• To trend and highlight recurring issues and non-compliances and recommend corrective actions.
• Continuously improve the SHERQ, Food safety and ESG systems by trending and sharing monthly data.
• Closing of the “loop” by maintaining corrective action reports and giving feedback to relevant customers.

Statistically analyse and manage:

• Systems generated info: NC’s, CAR/’s, Internal audit findings
• Maintaining trend analysis and graphs to continuously improve KPI’s, as well as corrective actions for SHERQ systems.
• Compiling of weekly, monthly reports, trends, graphs, and statistics.
• Compile and present Management Review presentations 
• Training of all employees with regards to SHERQ, legal and ESG related matters.

Internal Audits

• Assisting with documentation, records, and files of both internal and external audits.
• Compiles and maintains internal audit schedules ensuring high risk areas are prioritized
• Ensures internal audits criteria is relevant to all requirements as per the TIMS
• Manages audit timeously and in order of priority
• Arranges audits with relevant managers to ensure participation and clear communication
• Conducts internal audits across the supply chain as per audit schedule
• Communicates audit findings to management
• Arrange follow up audits with relevant managers
• Verifies audit findings are actioned and closed effectively
• Compares internal audit findings against external audit findings to identify gaps

External Audits

• Understands the criteria required for external audits
• Leads and participates in audits and influences the outcomes through appropriate explanation and justification.
• Ensure audit findings are actioned and closed effectively
• Conducts supplier audits as required

Supply Chain Excellence

• Creates supply chain visibility and alignment through effective communication and increased synergy and connectivity across divisions
• Supports and drives supply chain principles by cultivating the required behaviour through TIMS
• Customer & Consumer complaint: monitoring and trending of trade and customer complaints.

Communication and Reporting

• Completes audit reports and distribute to relevant stake holders.
• Completes monthly reports on compliance issues and progress
• Presents information at Management Reviews
• Identify and drive communication campaigns promoting critical areas of TIMS across the supply chain
• Regularly highlight the significance of connectedness and sharing of information across the various sites to ensure communication is seamless
• Assist HR department and Functional Managers in identifying SHERQ training needs and skills development
• Facilitates systems related meetings
• Coaches and supports other team members where necessary to achieve objectives
• Develops knowledge, skills, and succession plan for SHEQ officers

Contributes to functional strategy by:

• Providing Input into annual functional strategy, and executes annual objectives in terms of SHEQ, Risk. ESG and Systems.
• Providing input and contributes to the relationship between cross functional management team by driving and facilitating SHEQ, Risk, ESG and Systems
• Providing input into National SHEQ, Risk, ESG and Systems Team by keeping up to date with the latest trends and developments in SHEQ, ESG, Risk and Systems

Financial Management:

• Reports on and manages all input costs within SHERQ department and manages any budget over or under spend appropriately
• Implements and encourages cost saving initiatives within the SHERQ department where these do not impact on long term business sustainability

Information and Data management

• Ensure team members accurately and regularly captures data onto the information system to enable access to reliable data and reporting for trend analysis and decision making.
• Share relevant data with management teams to enable reliable business decision making.

Provide Team Leadership (with reports)

• Lead staff towards meeting strategy and targets – through regular communication and utilisation of full organisational talent management tool set
• Conduct Performance appraisals, manage team succession, and resource planning
• Provide and Schedule training based on team member’s development requirements and legislation
• Coach and support team members where necessary to achieve objectives Manage employee relations climate and ensure corrective action is taken where required in line with relevant legislation and company policy
• Building a high energy team to deliver accurate reporting and a culture of corporate governance compliance
• Manage the activities of team, and ensure internal & external customer service requirements are met
• Manage leave and general time management in line with organisational deliverables

Effective Teamwork & Self Leadership

• Take ownership and accountability for tasks and activities and demonstrates effective self-management in terms of planning and prioritising, and self-development
• Follow through to ensure that standards of work are consistently and accurately maintained
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution
• Support and drive the business purpose and core values
• Manage colleagues and client’s expectations and communicate appropriately
• Demonstrate willingness to help others to meet team targets and objectives
• Champions training and development of self and others through utilising available training opportunities or contributing to the development of new training solutions in collaboration with training specialists.

Participate and drive in regular performance appraisals and ensure that own targets and goals are clear and achievable.
Maintain a basic appreciation and awareness of employee relations climate and ensure corrective action is taken where required in line with relevant legislation and company policy.