Shipping Clerk - Durban at AVI Limited

Job Specification:

Key Performance Areas:

• Perform SAP Stock Transport Order (STO) for NBL and Ciro Sites (also assist with wheat/machinery spares)
• Ensure the STO process is completed and communicated to sites timeously (NBL & CIRO)
• Follow up on stock receipts if not done on time (All sites)
• Upload shipping documents (VAT pack) to STO
• Perform SAP Stock Transport Order (STO) for over-border road teas (update spreadsheet from suppliers for teas in transit)
• Ensure customs bill of entries and stamped port health documents are sent to the relevant site per shipment
• Reconcile 7 & 30-day vendor accounts
• Support the accounts payable team with freight and 3rd party invoices for payment
• Assist the accounts payable team to close old vendor conditions on SAP
• Assist the accounts payable team with regular checks on credacc portal to resolve invoice processing/payment queries
• Verify and approve Transporters POD’s for payment - Input POD number on the system
• Arrange booking of port health inspection at Durban Tea factory / Bidvest (storage) / as required
• Assist in registering import files on the system as required
• Assist with Incoterm Register
• Maintain vendor contact details via the prescribed vendor change workflow
• Reconcile National Port Authority & Transporter accounts
• Compliance with audit and year-end requirements by providing necessary supporting documentation and commentary for relevant sites when required
• Verify intake notes from Bidvest for tea shipments (Container number, batch and quantity) and send approved intake notes to RMS to receive the stock in Bidvest location 1010
• Follow up on intake note receipt if not done in a day or two by RMS
• Send out monthly VAT recons to tax department (NBL & 3rd party clearance)
• Processing of Cargo dues on the Transnet OTC system
• Arrange financial year-end GIT reports for Road teas
• Send out weekly forecast every Friday afternoon if required for the following week's payments (MSC / 3rd party clearance as they are 7-day accounts)
• Arrange clearing instructions when required & input file onto the system
• Assist with call off instructions for stock from storage facilities & track / assist until delivered
• Assist with processing of forex payments & filing when required
• Assist team with any tracking or reports required
• Filing CIRO STO’s
• Filling monthly account invoices
• Filing of Transporter POD’s
• Finalizing and closing shipment files as per our filing procedure

Minimum Requirements:

Experience:                                                                   

• 1- 3 years’ experience in import and export customs clearance / logistics will be advantageous

Qualifications:

• Matric with Maths is essential
• Relevant tertiary qualification in logistics imports and exports will be advantageous

Additional Requirements:

• MS Office (Word, Excel, Outlook and PowerPoint)
• SAP is essential

Competencies:

• Attentional to detail
• Articulating Information
• Working under pressure
• Meeting deadlines