Shipping Clerk at Mayfly Agri (Pty) Ltd

• A fast-paced and entrepreneurial chemical distributor is seeking a Shipping Clerk to be responsible for coordinating and administering the shipping and dispatch of chemical products, ensuring that orders are processed accurately, deliveries are scheduled efficiently, and all shipping documentation complies with company procedures and relevant regulatory requirements.

Minimum requirements for the role:

• Minimum 2 years’ experience in shipping, dispatch, logistics, or a similar administrative role
• Experience in the chemical, industrial, or distribution sector would be advantageous
• Must have knowledge of shipping documentation, transport coordination, and stock control processes
• Strong administrative and organizational skills, with excellent attention to detail
• Good communication and coordination skills, with the ability to liaise effectively with internal teams and external service providers
• Proficient computer literacy, including Microsoft Office and experience with ERP or inventory management systems
• Ability to work under pressure, manage competing priorities, and meet delivery deadlines
• Knowledge of chemical handling and dangerous goods transportation requirements would be an advantage

The successful candidate will be responsible for:

• Coordinating the dispatch and shipment of chemical products to customers, branches, and other destinations.
• Preparing and processing shipping documentation, delivery notes, invoices, and transport-related paperwork.
• Liaising with transport companies, freight forwarders, suppliers, warehouse staff, and customers to ensure timely deliveries.
• Tracking shipments and providing updates on delivery schedules, delays, and transport-related issues.
• Verifying orders, quantities, product details, and delivery information before dispatch.
• Ensuring that the appropriate documentation, labelling, and handling requirements for chemical products are in place.
• Maintaining accurate shipping records, proof of delivery, and relevant compliance documentation.
• Assisting with stock movements, shipment reconciliation, and the resolution of delivery discrepancies.
• Monitoring transport costs and identifying opportunities to improve shipping efficiency.
• Ensuring adherence to company procedures and applicable health, safety, and dangerous goods transportation requirements.