Site Administrator at DRA Global

The main responsibilities will be (but not limited):

• Maintaining electronic copies of project documentation
• Create a set of hardcopy project files as per the Construction Manager’s requirements and relevant to the documentation they will be handling such as stationery, travel, month-end reports and minutes of meetings.
• Consolidate information for project meetings, as requested by the Construction Manager.
• Maintain the distribution lists for the project concerned.
• Distribute information to nominated persons.
• Take and/or formalise and distribute minutes of meetings to both the team members, contractors and client.
• Interface with the project team regarding the project administration processes.
• Provide general support to the project team members and run the site office.
• Carry-out all secretarial work for the project; assist in typing up and formatting of site documents not limited to specifications, procedures and site reports.
• Generate month-end reports as per site-specific requirements. Reports are required by a pre-determined date and the information must be obtained from the relevant site team members timeously.
• Update the electronic timesheets on behalf of site employees.
• Collate the hard copy timesheets of the site team for authorisation by the Project Manager and submission to the Finance Department.
• Make travel arrangements including flights (chartered or commercial), car hire or airport transfers, accommodation, visas, bookings for the travel clinics and so forth.
• Assist with project close-out, closeout, and lessons learned report, as well as the handover to the client.

Formal qualifications:

• Secretarial Diploma is essential
• MS Word and MS PowerPoint at a minimum of the intermediate is essential