Site Clerk at Stefanutti Stocks

Job Description

• Stefanutti Stocks Inland is seeking a Site Clerk to provide administrative support on a large-scale earthworks and civils project. The role will maintain accurate site records, process timesheets and attendance, support HR and payroll, and assist with reporting and document control.

Key Responsibilities:

Personal Attributes

• Organized and methodical in approach.
• Proactive problem solver.
• Team player who can liaise effectively with site supervisors and admin staff.
• Trustworthy and discreet with sensitive payroll information.

Payroll Administration

• Maintain up-to date employee wage files, contracts and records.
• Prepare and submit weekly/monthly wages run for approval and payment
• Accurately capture wages for all site employees, ensuring compliance with company policies, labour laws and site agreements.
• Collect, verify and process daily timesheets, attendance records and overtime claims from site supervisors.

Timekeeping & Labour Cost Control

• Maintain accurate daily and weekly manpower registers.
• Assist supervisors in monitoring absenteeism, leave balances and working hours.
• Support cost tracking and reporting on labour productivity and allocation to project cost codes.

Compliance & reporting

• Ensure adherence to company and client payroll procedures.
• Prepare payroll summaries, cost reports and related documentation for management.
• Liaise with HR and accounts department to resolve discrepancies or queries.
• Maintain confidentiality of all employee wages and personal information.

Administrative Support

• Assist in onboarding new site personnel by capturing personal details and ensuring documentation is complete.
• Support HR in maintaining compliance with statutory and project-specific labour requirements.
• Provide administrative support to the project office as required.

Qualifications:

• Grade 12: National Senior Certificate (Essential)
• Diploma/Certificate in Administration, Accounting or related field

Skills:

• Strong numerical aptitude and analytical capability.
• Ability to work under pressure and meet strict deadlines
• Excellent communication and interpersonal skills
• High level of accuracy, confidentiality, and attention to detail
• Understanding of basic HR and labour legislation

Experience:

• Minimum of 2-3 years experience as a wage clerk in the construction, mining or civil engineering sector
• Experience with bulk earthworks or large infrastructure projects - preferred
• Proficiency in MS Office (Excel)

Closing Date 18 September 2026