SMME Compliance Monitor - SMME at Coega

ACCOUNTABILITY

• The SMME Compliance Monitor is accountable to the SMME Technical Manager of the Coega Development Corporation (CDC) East London Office.

MANDATE

• The SMME Compliance Monitor is mandated by the Board of Directors to take responsibility for the assistance in all procurement process and practices including but not limited to monitoring of procurement policy compliance in accordance with the CDC’s Procurement and SMME Policy.

  DESCRIPTION

  RESPONSIBILITIES AND OBLIGATIONS
 In pursuance of this primary objective the SMME compliance Monitor will be responsible to:

• Assist in Tender issue, Conduct Briefing meetings, Tender closing process, Evaluation of Bids and approval of Bids by relevant structures;
• Monitor compliance by all on site SMMEs;
• Ensure that SMME Packages tenders are adjudicated in terms of CDC’s Procurement   Policy;
• Execution of monitoring inspections in accordance with the SMME Policy;
• Prepare monthly monitoring reports for each package from each project;
• Complete tender process administration;
• Manage all tender queries and on site disputes relating to SMME packages;
• Monitoring the legislative compliance requirements of the Emerging enterprises in the emerging enterprise database and assist the defaulting enterprises in updating the required information with registering bodies (CIDB, SARS, and Department of Labour).
•  Ensure the database maintains the minimum number of employable enterprises;
• Prepare the database status report monthly including the number of employable enterprises, the number of enterprises forwarded, the number of times each enterprise has been forwarded, the number of times each enterprise has been awarded and the number supported enterprises who upgraded;
•  Collect, compile the updated information from the emerging enterprises;
•  Forward the updated information to SMSA for uploading into SED management system and updating the relevant fields in the emerging enterprise database;
• Prepare a close-out report on completion of each package;
• Compiling monthly SMME Reports;

PERFORMANCE INDICATORS

•  Performance is monitored regularly by the SMME Technical Manager, with reference to the SMME Unit Balanced Scorecard. The role requires a thorough understanding of procurement regulations, excellent negotiation skills, and the ability to build and maintain strong relationships with stakeholders.

  REQUIREMENTS

• Relevant degree/diploma in Supply Chain Management, or equivalent;
• Minimum 3 years’ experience in Enterprise Development Procurement or in similar role;
• Knowledge of the PFMA, BBBEE Act, PPPFA and Transformation Charters;
• Strong analytical skills and attention to detail;
• Self-discipline and high motivation;
• Personal credibility and professionalism;
• Good presentation, report writing and communication skills;
• Stakeholder/client interface experience;
• An inquisitive (Research capability) and firm character;
• Have Oracle or any ERP System background;
• Driver’s license  - minimum 3 years.

Furthermore, you are to ensure that:

• You are aware of and have access to the CDC’s SHEMS;
• You are aware of your responsibilities and duties as laid out in the CDC’s SHEMS;
• You are aware that you work in a safe and environmentally friendly manner;
• You ensure that the company’s housekeeping standards are maintained throughout your area of responsibility;
• You report any unsafe conditions or acts which you cannot rectify yourself to your SHE representative or to the Senior SHE Project Manager as soon as possible;
• You report all SHE incidents which occur within your area of responsibility promptly and in the correct format;
• You are totally familiar with your responsibilities in terms of the CDC’s emergency plan;
• You communicate to the Senior SHE Project Manager any required changes to the SHEMS prior to implementing these changes;
• You timeously complete and correctly record any corrective action which needs to be taken in order to rectify a SHE matter;
• You give full co-operation to, and participate in (as required), the CDC’s internal and external SHEMS audits.

You have the authority to:

• Immediately stop any person(s) on CDC property from committing an unsafe or destructive act or omission;
• Take whatever immediate steps you deem necessary to prevent injury or environmental

Additionally ensure that:

• During your period of employment and subsequent thereto, you shall keep confidential and shall not make use of, directly or indirectly, and shall not disclose any of the CDC’s trade secrets or confidential information or those of its subsidiary or associate companies or those of other persons who have made disclosures to the CDC under conditions of confidentiality, other than to persons authorised by the CDC or those employed by the CDC who are required to know such secrets or to have such information for the purpose of their employment with the CDC.
• You shall not, without the written permission of the CEO, be directly or indirectly employed for gain in any business or pursuit other than that of the CDC.  Such permission will be granted only if the CEO is satisfied that the activity is not in conflict with the CDC’s interests, and that the Employee’s ability to fulfil his/her duties to the CEO satisfaction will not be impaired.
• It is conditional that you and/or no immediate relative or member of my household be employed by an organisation in direct competition with the CDC, without the CDC’s written approval. The CDC reserves the right to enquire as to the place of employment of my spouse or any member of my household.
• You will abide by the CDC Code of Conduct and Ethics Policy which seeks to codify the expected ethical behavior from me, to meet the ideal of good corporate governance