Source to Pay Contracts Administrator at MultiChoice

Purpose of the Position

• Enforcing proper Governance during the entire Source to Contract process according to the Procurement and Delegation of Authority Policies.
• Enforcing compliance to the Sourcing and Sourcing Support Standard Operating Procedures (SOP’s).
• Maintain accurate and ongoing Contract Management and Sourcing Support.
• Engage with Internal and External Stakeholders to provide support aligned to business strategic objectives.
• Provide visibility around key Contract Management criteria and reports.
• Maintain adherence to quality and compliance of the end-to-end contracting process, aligned to relevant policies and procedures.
• Management of queries via query management tool.
• Loading of contracts for signatory aligned to relevant Delegation of Authority and load fully signed contracts on the eProcurement platform.
• Provide all stakeholders updates in terms of contract status and analysis thereof.
• Perform ad hoc Sourcing, Contract Management analytics reporting when required.
• Provide ongoing support to all Stakeholders to drive key KPIs for the Department.

Key Performance Objectives/ Outputs

Operational Delivery

• Work with the Sourcing team and provide Sourcing Support and Contracting Support by creating visibility and access to information, Legal Templates, Analytics and communicating the Correct Contracting Process.
• Draft and review all contracts/contract documents according to the Key Contract Management criteria. Complete the Contract Management Checklist prior to sharing contract documents to the Legal teams as per the Legal Policy for review.
• Engage with Legal teams to author the draft contract/contract documents. The Legal teams will review the Terms and Conditions relevant to the contract/contract documents and update changes made to Terms and Conditions and Schedules/Appendixes added to the Contracts.
• When drafting/reviewing the contracts/contract documents liaise with the Category Managers, Sourcing Specialists, Sourcing Analysts and Business Stakeholders on the Contract Management criteria to ensure compliance.
• Assist with authoring of the draft contract between internal and external stakeholders
• Assist with any contract disputes and resolution where possible to maintain supplier and business relationships.
• Have a clear understanding of the eProcurement system and how to maintain contracts on the system. Load and attach relevant documents of the complete signed off contract on the eProcurement system.
• Communicate to the relevant stakeholders that the contract is loaded and ready for use on the eProcurement Platform.
• Update and maintain the Sourcing and Contracts Tracker daily.
• Analyse and report on off-contract and non-contracted spend to the Contract Manager and Sourcing Support Manager.
• Capture and maintain sourcing category relevant statistics monthly i.e., commodity indices for visibility to assist Category Managers with planning and execution.
• Process Contact Price Adjustments as per Category managers’ approval.
• Perform quality checks on the eProcurement Platform and identify, communicate, and assist the relevant stakeholders in correcting the mistakes. Integrate the end-to-end Contracting process

Systems and Innovation

• Assist with Finance Business Innovation of various identified projects and processes
• Assist with implementation of the Contract Lifecycle Management (CLM) component of the eProcurement System

Stakeholder Management

• Manage relationships with Key internal and external stakeholders as outlined above.
• Keep appropriate communication line with line manager and Sourcing Support Manager

People Management

• Ensure effective and efficient service delivery to group stakeholders
• Develop business knowledge and staff within Sourcing, Category Management and
• Procurement

Qualifications

• Minimum Matric
• Relevant tertiary qualification in the Procurement Environment is preferred
• Legal qualification is advantageous

Experience

• 3-5 years’ working experience in Source to Pay environment or Procurement environment
• Knowledge and experience in program and systems (SAP ERP, MS Office, eProcurement platforms such as Coupa, iProcure, etc.)
• Data Management - cleaning, sorting, visualization, analysis, and modelling is required
• Understanding of Contracts Management processes and procedures including Legal component

Technical Competencies

• Stakeholder Management
• Relationship Management
• Effective communication skills
• Proven analytical skill and ability
• Interpersonal skills
• Proven ability to manage internal and external stakeholders
• Detail oriented, Analytical, Investigative, problem solver
• Proactive, self-starter capable of driving results without supervision

Closing date:    
21 May 2023