Sourcing Support Specialist at Hollard Insurance

The Sourcing Support Specialist will be responsible for the administration and supporting the implementation of category strategies and plans for the cluster of commodities they are responsible for across the Hollard Group supporting the Sourcing Specialist, to meet group and business objectives.

The Role Exists To

• Support to assemble cross-functional teams to deal with specific strategic sourcing projects
• Ensuring the BU and Group’s short- and medium-term goals and objectives are attained
• While seeking to balance that with always pursuing the best cost option for all deals concluded
• Establishing the link between BU’s / OSU’s and any external parties e.g. vendors or providers
• Alignment with Group strategic initiatives such as Preferential Procurement, Compliance and Regulatory objectives
• Enabling BU’s and OSU’s to operationalize category plans and strategies through socializing category policies, procedures and supporting the sourcing and negotiation processes

Role Responsibilities

• The key responsibilities of the role are to work with and support the Sourcing Specialist to ensure Strategic Sourcing, Compliance, Risk and Governance is enabled for the purposes of achieving organisational aims including driving Transformation, operational efficiencies and realising best value for money:
• Support development and maintaining of Category Demand Plans that will meet purchasing customer service goals, corporate profit goals and return on equity goals
• Support to develop and implementation of Category Strategies
• Support to implement all Procurement Procedure and Policies to fulfil the Procurement mandate
• Support the implementation and maintenance of procurement Compliance, Risk and Governance Frameworks. This includes the issuing, analyzing and remediation of all identified supplier risks
• Support the reviewing, maintenance and facilitating of supplier contracts with legal (both internal and external) to remediate with the latest Terms & Conditions, promoting Hollard templates
• Track and manage savings benefits
• Review, maintain and facilitate all outcomes from various NCP reports (including Spend analysis, Risk & Compliance, Transformation, Ad-hoc etc.)
• Facilitate all resolutions passed by the Bid Committee, Procurement/Transformation and any forums in aid of successful and operational delivery and/or audit
• Update and/or report-on any associated Risks to mitigate Hollard’s exposure on procurement and related matters
• Reporting
  • Monthly reporting, reviewing, maintenance and facilitating with internal and external stakeholders
  • Continuous improvement on development and implementation of procurement reporting, dashboards and analytics
  • Support system enhancements for all procurement activities
  • May be required to perform other duties as instructed from time-to-time by Management
  • Promoting and utilization of Procurement Systems
  • Promoting and maintaining Stakeholder relationships (Internal (BU’s/OSU’s) and External)
  • Collaboration with inter departmental colleagues and Finance Shared Services
• Administrative Responsibilities
  • Facilitation of supplier queries and complaints
  • Ensuring all calls logged and tasks are reviewed and remedied
  • Assist Team members with tasks when required to the benefit of the department and company

Required Knowledge and Experience    

• 4 to 6 years’ experience in Procurement 
• Strong skills with MS Office applications: Word, PowerPoint, Excel, and Project Management
• Must be self-motivated with enthusiasm and strong drive for results
• Strong team and collaborative leadership
• Experienced professional who can withstand the pressure of non-biased decision making
• Highest standards of ethical practice and integrity
• Ability to develop and implement a well-thought-out sourcing strategy
• Excellent Project Management and cross-functional team leadership skills
• Experience in Strategic Sourcing Analysis and implementation
• Experience in creation, negotiation, and administration of contracts
• Strong analytical, research and negotiation skills
• Strong communication skills with the ability to communicate effectively at any level
• Ability to drive aggressive implementation plans and schedules
• Must be able to problem solve and handle multiple tasks effectively

Educational Requirements    

• Matric is compulsory
• Degree or Diploma in Supply Chain Management, Procurement etc is compulsory
• Post-graduate studies in Procurement, Legal or related subjects will be an added advantage