State Accountant: Accounts Payable (12 Months Contract) at Phaki Personnel Management Services

Our Client in Pretoria is looking to hire a State Accountant: Accounts Payable on a 12 Months contract to administer and process accounts payable transactions.

Requirements

• A three (3) year finance related degree or national diploma (at least 360 credits); and
• At least two (2) years’ experience in the Financial Accounting environment
• Exposure in the administration of Accounts Payable or Creditors will receive preference
• Computer literacy that would include a good working knowledge of Microsoft Office products, especially Microsoft Excel and Word.
• Knowledge of Sage 300 ERP will be advantageous. 

Responsibilities 

Provide administrative support on the effective processing of accounts payable transaction:

• Undertake the administration of supplier invoices;
• Ensure the safekeeping of all transactions, supporting documentation, files and data for audit purposes in accordance with prescripts.
• Ensure that through effective control processes accounts are paid timeously (within 30 days of invoice receipt)
• Capture all supplier invoices, credit notes and debit notes;
• Ensure that all payments are authorized by the delegated authorities prior to payment;
• Execute all queries emanating from suppliers promptly;
• Review that all supporting documents are attached and payments are authorized;
• Ensure that all invoice batches are set ready post;
• Assist in the provision of inputs on the accruals at financial year end;
• Oversee the resolution of audit queries;
• Receipting of goods and services delivered;
• Create and distribute payment authority for authorization;
• Recording of invoices in the register;
• Review and verify invoice batches and credit notes captured on the system;
• Handle all enquiries on accounts payable
• Ensure comparison of age analysis and the authorized creditors reconciliation;
• Reconcile the age analysis and the payment register;
• Create payment batch;
• Provide inputs for the quarterly report on payment of invoices (i.e. 30 days target as per PFMA);
• Provide inputs for maintenance of prior year invoices not accounted in those financial years;

Undertake reconciliation of creditors accounts:

• Print suppliers age analysis on the system;
• Create adjustments to suppliers accounts on the system;
• Reconcile supplier statement and the records on the system for all companys suppliers before a payment is made;
• Reconciliation of suppliers statements and the records on the system for all suppliers on a monthly basis;
• Follow up on outstanding invoices;
• Clear unallocated payments on supplier statements;
• Engage suppliers and business units on disputed invoices.

Administer Petty cash:

• Handle the issuing of petty cash;
• Ensure reconciliation of petty cash reimbursement;
• Assist in the administration of petty cash of the regional offices;

Provide administrative support to the unit:

• Perform office administrative activities;
• Organise office logistical matters;
• File office correspondence, documents and reports;
• Draft and type standard correspondence and documents;
• Completion of forms and documents relevant to the office;