Stock Analyst Co-Ordinator - Johannesburg at Ivanhoe Mines

Purpose of the role:

Oversee the complete inventory of bags and Stock flows, ensuring accurate and on time stock levels to ensure cargo arrives at destination on time.

Duties and Responsibilities:

Data Analysis and Reporting  

• Consolidated, on time reporting of all Stock movements, from Loading at the Mine, till shipped on Board and the position thereof.
• Identify any stock inconsistencies by matching the Warehouse data with our own data.
• Analysis of transit time from dispatch to arrival warehouse to be done on all routes.
• Daily checks on the Active Bag Reports for any inconsistencies.
• Reporting of Warehouse Storage costs and ensure Costs are available for immediate retrieval.
• Provide a monthly Balancing report, indicating the location of every bag from loaded till Shipped on Board. Ensuring stock analysis matches 100% on Number of Bags.
• Provide daily, monthly, and annual reports, as required, on inventory levels, transit days, stock movements (both on the road and in warehouses), and billings.
• Manage both the company’s WMS and physical data to ensure that Stock reports are aligned and to match 100%.

Management of Stock Control 

• Oversee the Control all Stock arrivals and dispatches at both Zambia and Port Warehouses.
• Predict stock forecasts for the benefit of Vessel planning.
• Ensure the Inhouse Software system is aligned daily with actual stock position.
• Ensure all bags are retired on the system timeously.
• Oversee the release of stock from the Warehouse till shipped on board.
• Ensure all stock is moved on a FIFO basis at all warehouses and storage costs at Port Warehouses is minimised.
• Manage the cargo movements from Zambia Warehouse, and ensure cargo moves within a timely period.
• Ensure the timely and accurate recording of data by the team to facilitate on-time stock management.
• Ensure that all Exceptions on the Inhouse Software has been attended to and resolved daily and the Active bags are accurate, and bags are not counted in more than one location.

Invoicing Management 

• Predict stock arrival forecast for monthly Billing to Offtakers.
• Reporting and Managing Invoiced and non-Invoiced Stock.
• Analyse and control of the inventory with billing for seamless and accurate data flow.
• Collaborate with the billing department to ensure accurate and timely invoicing based on available stock.

Tracking of Loads

• Ensure all Tracking on the Software System is closed off once confirmed receipted into warehouse.
• Manage the progress of all vehicle movements.

Data Quality and Service provider Physical stock Management 

• Analyse all data on Inhouse Software system for accuracy.
• Ensure warehouses record all stock received against correct Buyer.

Arranging and Reporting of Stock Takes 

• Arrange Inventory counting plan as and when required with detailed reporting thereof.

Effective Communication and Collaboration 

• Build and maintain relationships with all Stakeholders.
• Provide guidance to all Logistics Service providers on any failings and ensure they understand the importance of timeous data accuracy.
• Assist and lead a team of controllers.
• Identify and resolve cargo on route that might have potential delays.
• Cultivate strong relationships with Offtakers through regular communication and understanding their needs, as well as their forthcoming shipment planning.

Experience required: 

• Minimum Qualification -Advanced Higher Certificate is preferred 
• Excellent computer skills including proficiency in Microsoft Excel
• 5 -10 years of experience in logistics, warehouse management, or inventory control.
• Experience in Commodity Stock Control is an advantage.
• Proven track record in effectively managing and controlling inventory within a warehouse or logistics setting.
• Experience with implementing and maintaining accurate inventory systems and processes.
• Demonstrated ability to analyse data related to stock levels.
• Experience in generating reports.

Personal Competencies should include:

• Must be able to liaise confidently and establish excellent working relationships.
• Can delegate but also actively engages with the team and is willing to roll up their sleeves and work alongside the team when necessary.
• Good Communication skills and able to communicate with different cultures.
• Ability to identify risks and improvements.
• Dynamic self-starter that doesn’t need to be told what to do and how to do it and comfortable working independently and equally within a team.
• Operate in a collaborative manner and focus on Output, not Input.
• Excellent attention to detail and handle pressure.
• To be energetic with good follow through skills 
• Ability to work in a team environment, and willingness to train and provide supervision as needed