Stock Control Clerk at RCL Foods

Job Description    

• To execute the receiving, issuing, counting, safeguarding and disposal of stock items to and from the packaging and Ingredients store.

Stores Operations Execution

• Receive, store, issue, return and dispose of packaging and/or ingredients in a compliant and timely manner.
• Ensure compliance with established procedures and Company standards to maintain effective control over the physical product flow into and out of the store.
• Ensure high levels of housekeeping are maintained.

Receiving Stock:

• Accept all deliveries of stock for the stores, checking for damages and ensure that everything ordered is present and accounted for. (During peak times, the stores administrator may assist in the acceptance of stock so that supplier’s vehicles are not kept waiting for extended periods)
• Check that the Purchase Order number is reflected on the delivery note/ invoice for the delivery being made so as to eliminate problems on capturing into the system.
• Assist with the loading and off-loading of stock being received
• Esure all stock is binned neatly and correctly on a daily basis.
• Ensure that system transactions are processed promptly in conjunction with the Stores Administrator
• Return stock to suppliers for repairs, where necessary.
• Ensure all stock has batch numbers and that these are recorded on the paperwork to enable easy system capture.

Issuing Stock:

• Draw and issue stock from the stores as requested and process in accordance with delegations of authority and system requirements.
• Check the signatures on Goods Issue documentation (SSR's) in terms of the authority manual
• Complete the system transactions real-time to ensure that there are no shortages in system consumptions (eg: COGI problems on SAP)
• Communicate all delivery/collection problems to the Stores Administrator or Stores Supervisor.
• Assist suppliers and production team at the issue and receiving counter in a friendly and professional manner.
• Capture all documents (Goods receipts, issues, etc) prior to start of the next shift each day.
• Maintain all related records and reports, as required.
• Implement required documentation, categorisation and any labelling per Group standards.
• Maintain timely input to SAP / Syspro and ensure accurate stock transaction records.

Stock and Inventory Control

• Track the stock and inventory in the store.
• Organise inventory to facilitate accessibility and safety for those working in the store.
• Assist with stock counts to ensure reconciliation between records and actuals.
• Conduct daily cycle counts to ensure that the system and actual stock levels balance.

Safety and Security

• Safeguard the stock in the stores at all times against loss and damage.
• Comply with applicable company policies including those pertaining, but not limited to health, safety, environment, risk and quality, including HACCP/ISO.
• Conduct housekeeping in accordance with standard operating procedures.

Effective Teamwork and Self-Management

• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising, and self-development.
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
• Manage colleagues expectations and communicate appropriately.
• Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.

KPI’s

• Compliance with receiving, issuing, disposal and safeguarding policies and practices
• Accuracy of documentation and data
• State (cleanliness and order) of the store
• Value of losses, damage or theft
• Query / Error Resolution rate
• Expiring stock / Aging Stock

Minimum Requirements    

• Matric or equivalent
• Forklift license
• Stock control principles and tools
• System skills (SAP/Syspro)
• Minimum of 2-years experience in a similar environment

Deadline:13th November,2025