Stock Controller at Ellahi Consulting

Job Purpose

• To manage day-to-day stock control activities at the Atlantis site by coordinating staff, maintaining accurate inventory records, investigating stock variances and ensuring that stock movements are completed efficiently and on time.

Working Hours
The position follows weekly rotating shifts:

• Week 1: 08:00 – 17:30
• Week 2: 19:00 – 04:30
• Working hours may fluctuate according to operational requirements. Weekend and public holiday work will be required when necessary.

Working Conditions

• Must be comfortable working in a manufacturing and cold store environment.
• Must be willing to work weekly rotating day and night shifts.
• Must be available to work weekends and public holidays when required.
• Must be flexible regarding working hours and changing operational requirements.

Requirements and Qualifications
Educational Qualifications

• Grade 12 (Matric) – essential.
• A tertiary qualification in Warehouse Management, Stock Control, Logistics or a relevant field will be advantageous.

Essential Work Experience

• At least 3–5 years’ work experience in a stock control or similar role within an FMCG or manufacturing environment.

Advantageous Experience

• Previous exposure to the protein industry, such as meat, fish or dairy.
• Proficiency in a Warehouse Management System (WMS).

Essential Skills and Competencies

• Solid proficiency in Microsoft Office 365, including intermediate-level Excel, Outlook and collaborative tools such as Teams and OneDrive.
• Excellent written and verbal communication skills.
• Strong planning and multitasking abilities to meet deadlines.
• Exceptional attention to detail, numerical accuracy and administrative quality control.
• Ability to work autonomously with minimal supervision and demonstrate personal accountability.
• Strong critical thinking and problem-solving skills, with sound judgement in decision-making.
• Good time management and organisational skills.
• Ability to work independently under tight operational deadlines.
• Willingness to learn new software systems and adapt to short-notice operational changes.
• A positive, flexible and solutions-oriented attitude.
• Ability to engage effectively with employees across all levels.
• Ability to work in a fast-paced food manufacturing facility and temperature-controlled cold store environment.

Key Responsibilities
Stock Control and Inventory Management

• Perform daily cycle counts, with a minimum of 5–10 stock lines per day, and conduct regular end-to-end stock audits.
• Verify that all stock is placed in the correct locations, put away efficiently and accurately labelled.
• Monitor and verify the movement of internal, third-party, farm and market stock against active orders.
• Complete accurate and timely documentation for stock transfers, returns, damages and inventory adjustments.
• Maintain accurate inventory records and ensure stock movements are recorded correctly.

Quality Control and Cold Chain Management

• Conduct random quality checks on products and packaging before final dispatch to ensure compliance with relevant guidelines.
• Monitor and maintain optimal storage temperatures to safeguard products and cold-chain integrity.
• Enforce housekeeping and food safety protocols within the cold store.
• Ensure that all staff and visitors entering the cold store comply with mandatory personal protective equipment (PPE) requirements.

Stock Variance Investigations and Reporting

• Lead investigations into stock variances, damaged products and displaced stock.
• Compile comprehensive incident reports for management.
• Identify discrepancies and ensure that stock-related issues are addressed promptly.
• Maintain accurate supporting documentation for inventory adjustments and reported incidents.

Dispatch and Order Monitoring

• Track dispatch schedules and report orders that have not been collected by customers or logistics teams.
• Monitor stock availability and movement against active orders.
• Coordinate with relevant departments to resolve stock and dispatch discrepancies.

Staff Coordination and Supervision

• Assist the Shift Manager with allocating daily tasks to warehouse staff.
• Supervise floor workflows to ensure that stock control activities are completed efficiently and accurately.
• Promote adherence to operational procedures, housekeeping standards, food safety requirements and PPE compliance.

Interdepartmental Coordination

• Coordinate daily stock control operations with the Logistics, Sales and Finance departments.
• Communicate stock-related issues and discrepancies to the relevant stakeholders.
• Support efficient operational workflows through timely reporting, accurate documentation and effective coordination.

General Responsibilities

• Take ownership of assigned duties and work independently when required.
• Adapt to changing operational demands and short-notice instructions.
• Maintain high standards of accuracy, accountability and professionalism.
• Ensure all responsibilities are completed within required operational deadlines.