Stock Replenisher - Transpharm Pretoria at Shoprite Group of Companies

Job Objectives    

•  Identify an appropriate system in consultation with Transpharm management and implement the system in accordance with the requirements
•  Monitor actual performance against SLA's / key parameters and address non-performance issues timeously
•  Placing orders accurately in a timeous manner
•  Actioning forward buys when appropriate
•  Liaising with operations where appropriate to ensure the timeous delivery to branches
•  Maintaining optimum stock levels (minimize overstock and out-of-stocks)
•  Compile reports in an accurate and timeous manner
•  Setting up the system to order efficiently by understanding the costings
•  Forecasting on previous weeks issues or on buyer estimates on new items
•  Ensuring accuracy and completeness of parameters
•  Adopting forecasts to exclude exceptions
•  Confirming the validity of orders
•  Confirming and updating existing orders before suggesting new orders
•  Ensuring that parameters are accurate and complete
•  Run a Order Policy Analysis (OPA) to determine the optimal order cycle
•  Justifying orders
•  Ensuring accuracy and completeness
•  Communicate the rationale for suggested orders to the buyers
•  Ordering in accordance with the agreement with the buyer
•  Negotiating /collaborating with suppliers in order to ensure that ordered quantities are supplied
•  Ensuring that actual order agreements with suppliers reflect Transpharm’s requirements, but accommodate supplier restrictions as far as possible
•  Confirming pricing with the buyers
•  Ensuring that all documentation is accurate and complete
•  Filing of original documentation
•  Creating new listings
•  Branch transfers of stock
•  Continuous tracking of pro-forma invoices
•  Confirming pro-forma invoices with the head buyer
•  Ensuring timeous and appropriate closure of orders
•  Following-up on late shipments
•  Forecasting
•  Monitoring the lead time, service level and volume of stock
•  Align promotion replenishment with buyer requirements
•  Hold out input where appropriate
•  Monitoring key indicators e.g. order cycle, MOQ's, service levels on item level, lead times, vendor level, slow moving items and take appropriate action / escalate to the buyer
•  Maintain grouping / sub vendors

Qualifications    

•  Matric (Grade 12)
•  A tertiary qualification would be advantageous

Experience    

•  3 - 5 years replenishment / procurement experience ideally in surgical stock
•  3 - 5 years stock control experience

Knowledge and Skills    

•  Excellent administrative skills
•  Good communication skills – bilingual (English and Afrikaans) advantageous
•  Computer literacy (Microsoft Office)