Storeman - Stellenbosch at Tsebo Solution

Duties & Responsibilities

Stock Transfers

• Receive orders at the stores and check deliveries in line with invoice and quality standards
• Document any variances with respect to returns, price deviations, over/under deliveries and communicate these to the stock controller.
• Print or get picking list from the Maintenance Supervisor or other responsible person and issue goods as per SOP
• Ensure all stock is stored in line with safety standards and that storage areas and equipment are cleaned, maintained and secure
• Submit all documents raised to the Supervisor / Manager for review and capturing on IFS job card requests and ensure these are correctly captured into the relevant system and balances to IFS at month-end
• Respond and resolve queries in relation to maintenance stock, escalating any issues as required.
• Investigate and resolve and variances immediately.

Stock Control

• Participate in stock takes on a monthly basis; and recounts when necessary
• Identify, investigate, and resolve any discrepancies
• Prepare shortages/overages list and communicate this to the Supervisor
• Maintain stock levels in line with operational requirements and orders
• Stock control records are maintained and filed
• Obsolete stock for disposal is reported

Conduct:

• Work in a flexible way when the occasion arises so that tasks, which are not specifically covered in the job description, are undertaken
• Take responsibility for one’s own performance
• Promote TFS’s image and corporate citizenry through deliberate and co-ordinated activitiesAdhere to the TFS’s Safety, Health, Environmental and Quality (SHEQ) Management System’s Policies & Procedures as applicable to this position
• Ensure TFS ethical values are adhered to.

Operational Delivery:

• Deliver to and collect items from businesses.
• Confirm deliveries and collections.
• Sort the delivery notes into order of delivery.
• Load the vehicle with the listed goods.
• Keep a record of deliveries made.
• Monitor vehicle maintenance to ensure vehicle is licences and serviced timeously.
• Maintain the cleanliness of the vehicle.
• Plan routes in advance for the delivery of goods to optimise efficiency.
• Perform other duties as assigned.
• Ensure compliance with TFS and T-Systems occupational health and safety measures and the OHS Act.
• Ensure all correspondence is delivered timeously to the correct destination
• Ensure that delivery receipt books/schedules are correctly written up and filed
• Ensure all incoming hand deliveries are logged and signed for by recipients.
• Ensure all enquiries and complaints are resolved correctly and timeously
• Deliver to and collect items from TFS employees.
• Confirm deliveries and collections.
• Perform shuttle service and ensure that all trip sheets are approved by TFS where applicable and verification has been done on who is being transported in the shuttles
• Sort the delivery notes into order of delivery.
• Assist with any Ad Hoc reasonable action requested by management.
• Fill in for the other driver when one is on leave or absent from work.

Customer Focus:

• Work with teams to develop and maintain a customer-focused attitude toward activities, concentrating on those that most strongly contribute toward improving customer lifetime value.
• Keep up to date with business objectives within the environment.
• Work with processes and procedures in such a way that operational efficiencies and performance are enhanced.
• Follow up and follow through on all queries timeously.
• Manage conflict.

Reporting:

• Prepare all daily /weekly/monthly reporting within set timeframes for submission to relevant parties.

Code of Conduct:

• Undertake such other responsibilities as directed by Management that will drive sustainability.
• Work in a flexible way when the occasion arises so that tasks, which are not specifically covered in the job description, are undertaken.
• Take responsibility for one’s own performance.
• Promote TFS’s image and corporate citizenry through deliberate and co-ordinated activities.
• Adhere to the TFS’s Safety, Health, Environmental and Quality (SHEQ) Management System’s Policies & Procedures as applicable to this position.

Skills and Competencies

• Checking skills
• Attention to detail
• Working with information (agreements, laws, regulations, statistics)
• Reviewing / evaluating information and data
• Clerical Administration skills
• Problem Solving Must have the ability to communicate with all levels of management.
• Must be able to work under pressure.
• Must be able to plan, organise and control own work effort.
• Must be flexible and energetic.
• Excellent driving skills.
• Must have a valid driver’s license.
• Knowledge of streets and places around area of responsibility.
• Must be able to read maps

Qualifications

• Matric with Maths Numeracy as a minimum
• N3 in technical studies or equivalent qualification.
• Valid driver’s licence with no endorsements
• Minimum 3 years’ experience a driver
• PDP Licence advantageous
• Minimum of 2 years’ experience in Maintenance stores / inventory control
• Experience working with IFS system is an advantage
• Good in written and spoken English.
• A team player with ability to work under pressure.
• Demonstrates well-developed communication skills including the ability to perform effectively in a multinational team environment.