Stores Controller Hay Level 13 at NECSA

Key Performance Areas:

Receiving of stock from Receiving Depot

• Verify quantity/quality delivered against quantity ordered
• Pack/shelve of stock into different store sites within YM Store Create inventory numbers
• Plan and control of received stock
• Assures that accurate quantities of product were received by comparing appropriate paperwork

Replenishment of Stock

• Determine the Economic Ordering Quantity and the Re-order point level of the stores items goods to avoid out of stock (Maintenance of stock levels)
• Efficiently drive and manage the process of procuring goods and services through the tendering and 3 quote processes for stock replenishment
• Purchase goods or services according to service level agreements between NECSA and the vendor. Constructively work with the vendor and/or business in order to increase item purchases via catalogues / contract
• Effectively handle and solve escalated/emergency situations that requires procurement interventions
• Negotiates with suppliers to achieve best value for money and to clarify key terms (delivery dates, payment terms etc.)

For 3 quote procured goods and services:

• Prepares and processes request (RFQ Document)
• Investigates available and existing suppliers.
• Identifies suppliers which comply with the Necsa procurement procedure, with specific emphasis on B-BBE.
• Negotiates with suppliers to achieve best value for money and to clarify key terms (delivery dates, payment terms etc.)

Issuing of stock

• Print picking slip and picking item to be issued
• Pick stock from the store and handover to the requester
• Ensure that all dispatched stock is correct
• Issue of stock out of the system (Microsoft Dynamics)

Stock Control

• Preform of routing stock counts to ensure accurate inventory.
• Conduct of physical stock-counting annually.
• Accurately check the incoming stock
• Clarifies and resolve discrepancies as required
• Regularly monitor and update inventory records to reflect accurate stock levels.

Administration and Filling

• Record Keeping, Proper filling systems for all Purchase Orders and Goods Returned Notes
• Sort the delivery note and invoices according to Necsa group entities
• Generate system reports as and when required
• Ensuring that the operating environment is clean as per policies and procedures. Move goods into appropriate locations for stocking, keeping pathways clear. Perform ad-hoc projects and tasks as requested

SHEQ Management

• Complete BBS observations in order to prevent injuries.
• Ensure that material handling is in accordance with general warehouse and logistics best practices
• Stores product by designated storage areas and adjusting of storage areas accordingly for safe environment.
• Ensure that safety standards of Personal Protection Equipment (PPE) are followed at all times

Requirements

Minimum Qualifications

• At Least 3-year Diploma in Logistics, Warehousing or Supply Chain Management from a Tertiary Institution
• Valid code 10 driver’s license
• Computer literacy
• Overhead crane and forklift licenses

Minimum Experience

• At least 2-4 years’ experience in Logistics, Warehousing or Supply Chain Management.
• General store/warehouse experience
• Working knowledge of Solomon ERP programme, Necsa’s Supply Chain Management procedure
• Medical or Pharmaceutical Stores experience