Supervisor: Creditors & Debtors Section at South African Airways (SAA)

Job Purpose

• To supervise the Creditors and Debtors sections in Financial Accounting.
• To be responsible for credit management, credit applications, collections and reporting on all debtors.
• To ensure the timeous payment of suppliers by “stretching supplier payment terms”
• without hampering the supply of materials and services. To ensure the creation of
• approved vendors in the system.
• To be responsible for valid, accurate and complete recording of expenses emanating from SAAT creditors.

Principal Accountabilities

• Related to Creditors section Supplier reconciliation:
• Approve supplier reconciliations done by Creditors clerks, before payment, and monthly, as applicable.

Communication:

• Liaison with Technical Materials (Supply Chain Management) and Sales & Marketing Department for all suppliers related matters.
• Work closely with SCM and operations teams to resolve discrepancies or disputes.

Record keeping and reporting:

• Ensure that the Prepayment accounts (JSM2, 4 and others) are always up to date by doing reconciliations weekly against the Goods Receipt Accounts.
• Liaise with prepaid exchange order suppliers on available credits and allocation thereof.
• Follow up with SCM for all long outstanding Prepayments for which goods/services have not been received.
• Raise and Manage Accruals on a Monthly basis and send to Banking and Final Accounts for posting, where invoices have not been received, to contribute to valid, accurate and complete reporting.
• Generate monthly creditors reports and summaries for management review.
• Supply Management Accounting with supplier spend reports monthly, or as and when requested.
• Assist in month-end and year-end closing processes

Compliance and auditing:

• Ensure compliance with financial policies, procedures and regulations
• Support internal and external audits by providing required documentation and explanations Payments:
• Review and approve all payments posted and proposed by creditors clerks and send to bank releasers for payment execution.
• Follow up with releasers to ensure that payments are released. Escalate when appropriate.

Related to Debtors section

• Performance reporting and analytics
• Obtain all financial and non-financial information required to perform due diligence on a new customer.
• Review Debtors Age Analysis and write a report/comments on each debtor line item, and submit to Management Accounting for incorporation to the CFO report.
• Send (or upload onto the system / website link) the necessary documentation to Credit Agencies as part of due diligence.
• On receipt of the Due Diligence report on the customer, inform Sales & Marketing and Line Manager of the outcome, and suggest an appropriate course of action.
• Propose the Credit Limit on the New Customer based on the Due Diligence Report.
• Raise/charge interest to be charged on long outstanding debt for approval.
• Propose debtors to be written off as bad and/or irrecoverable.
• Raise a Debtor Provision for credit allowance journal at each month-end and send to Manager: Financial Accounting for approval, then send for posting.
• Contribute to all Month end and Year end reporting activities relating to debtors.
• Liaison with Management Accounting and Reporting on common activities in the
• Department.
• On a monthly basis, review and approve Debtors Reconciliation for ALL debtors.
• Feedback and tracking performance statistics;
• Attend Continuous Professional Development sessions for the department;
• Develop a debt collection schedule /forecast for customers based on the Debtors Age Analysis.
• Contribute to the development of the Cash Flow Forecast with information for customers.
• Contribute to Cash Flow Management by producing a Cash Flow Forecast on a Weekly and Monthly basis relating to debtors.
• Contribute to the development / updating of the Debtors and Collection Policy.
• General
• Cooperate and respond timeously to request from both Internal & External Audit; and any other Regulatory body, including Engineering, Quality Assurance, Sales & Marketing, Technical Material.
• Contribute to the positive work culture, teamwork and environment, including Health & Safety, to the Finance Department as a whole.
• Be ready for emergency payments and assist.
• Ad hoc duties related to Creditors and Debtors sections.

Qualifications & Experience

• Matric qyalification - eseential
• National Diploma in Accounting (NQF level 6) or higher is essential
• (3) years’ experience required in Finance, which must include both debtors and creditors experience, is essential.
• Knowledge and Skills
• PC Literate – MS Office
• SAP, AMOS - advantageous
• PFMA - advanatageous

Attributes

• Demonstrate the SAA values: Customer Focus; Accountability; Integrity; Safety; Excellence In Performance; Valuing Our People
• Customer service orientation.
• Integrity
• Impact and influence
• Achievement orientation
• Confidentiality
• Proactive, decisive and assertive

Closing Date: November 17, 2025