Supervisor (Electronic Purchase Order Processing) at Clicks Group

Job Objectives:

• To monitor the processing of purchase orders to ensure department KPA and business SLA’s are met.
• To build a motivated and competent team by providing support, coaching, training and mentoring to staff; and to complete administrative tasks relating to time and attendance and performance management within required timeframes.
• To deal with all employee relations tasks in a professional manner and timely manner.
• To manage the expenses for the team to ensure that it is aligned to budgets.
• To accurately analyse all expense account groups to ascertain whether all costs have been accounted for accurately and in the correct financial period.
• To submit accurate weekly and monthly reports.
• To prepare, maintain and update all purchase order templates used by the business for purchase orders creation.
• To ensure that all rejected orders are addressed and resolved in line with KPA deadlines.
• To assist with the clearing all open purchase orders that are aged.
• To resolve vendor queries within stipulated timeframes.
• To complete testing for approval of projects directly impacting the team.
• To be an authorised signatory for releasing Accounts Payable payments on the banking platform and approve payments within agreed timeframes.
• To prepare documentation to provide support for audit purposes and financial controls.

Minimum requirements:

Qualifications and Experience:

•  Finance degree/ diploma (Essential)
• 2 Years relevant experience in similar position.
• Experience in managing a team.
• Finance background and an understanding of related transactions.
• SAP (Essential)
• MS Office Suite

Skills, Abilities and Job Related Knowledge:

• Strong problem solving skills.
• People management.
• Computer literate.
• Good administration and team leadership skills.
• Good planning and organisational skills.
• Good attention to detail
• Excellent communication skills.