Supply Chain Management Officer at Ithala Development Finance Corporation Limited

REFERENCE NUMBER: LJ23177

The successful candidate’s responsibilities will be to:

• Perform planning and management process to ensure that all goods and services required by IDFC are quantified, budgeted for a delivered timeously at the appropriate quality at fair cost.
• Provide for the compilation of the required specifications to ensure the IDFC’s needs are met.
• Ensure paper trail is maintained for all purchases and institute necessary steps to avoid wastage.
• Ensure goods and services are procured in line with authorised processes.
• Ensure expenditure on goods and services are incurred in terms of approved budget.
• Ensure threshold values for different procurement processes are not exceeded and are according to policy and procedure.
• Ensure bid documentation, evaluation and adjudication criteria and general conditions of contract, are in accordance with any applicable legislation.
• Ensure written quotations are obtained from at least three different service providers.
• Ensure bid process is followed for all bids.
• Perform evaluation and prepare evaluation reports for quotations and bids.
• Obtain approval from the user department/ GCFO or his/ her representative.
• Apply and record the point system from the preNo.5 of preferential procurement policy framework act, No.5 of 2000 according to IDFC procurement policy and procedure.
• Issue documents contracts and logistics for service level agreements to be drafted.
• Determine stock requirements for essential goods – items that are essential to maintain IDFC needs and for bulk supplies – items of regular demand which offer a reduction in cost over direct supply by monitoring demand patterns.
• Manage supplier relationships by resolving queries, ensuring that there are no stock surplus or shortages,
• sourcing suppliers and managing their performance.
• Goods received are signed for, checked and records are kept up to date.
• Process payment of goods correctly and reconcile accounts.

The following minimum requirements should be met in order to be considered:
EDUCATION

• National Diploma in Supply Chain Management/ Accounting Finance/ Financial Management
• B Degree in Supply Chain Management/ Accounting/ Finance would be an advantage

EXPERIENCE

• 3 – 5 years’ experience in Supply Chain Management
• Preference will be given to individual with public sector procurement experience in the construction industry.

Requisite Functional Competencies

• Computer Literacy (MS Office) proficient in all MS Office Suite applications, Banking System, JD Edwards, Database formulation
• Knowledge of PFMA.
• Report writing skills.