Supply Chain Management (SCM) Buyer at Emalahleni Municipality

QUALIFICATIONS/ REQUIREMENTS

• A relevant 3-year Tertiary qualification, preferably in SCM / Logistics / Procurement. Computer literacy: MS Office.
• 2 - 5 years relevant experience required.

KEY RESPONSIBILITIES

• Implementing efficient and competitive procurement systems through the investigation of current system and processes in compliance with the Supply Chain Management Act and Municipal Finance Management Act.
• Implementing of Preferential Procurement Policy and related procedures through liaison with private entities pertaining to municipal specific goals and advising on the Council’s position specific goals status and initiatives. Verifying that the municipality is provided with uninterrupted flow of materials, goods and services and checking products and confirming/ acknowledging details recorded on transactional documentation correspond with receipts.
• Planning in conjunction with user department’s reliable sources of goods and services required, negotiating short and long term supply/ service contracts with suppliers (using Just-in-Time principles), obtaining “Best Value for Money” in the procurement of goods and services, identifying and managing risk of supplier default with contingency planning, and liaising with user departments on supplier performance. Maintaining an approved supplier database and reviewing and locating potential suppliers, verifying information supplied by potential suppliers, and liaising with Creditor’s Department pertaining to supplier registration.
• Providing input into the drafting of tender notices/ quotations and/ or formulation of contracts in respect of procuring and appointing vendors/ service providers for the delivery of specific services (building and facilities maintenance, office equipment support, etc.). Collating, checking and verifying information recorded on transactional documents, forms and schedules prior to commencing with updating sequences.
• Capturing information associated with time, material and resources utilized. Entering details of inbound material/ goods (quantity, date, etc.) against product codes and preparing supporting documentation (e.g. goods received note) to validate receipt. Receiving instructions on the disposal of damaged/ excess goods.
• Inserting documentation, correspondence, forms, etc in alpha/ numerical or chronological sequence into appropriate files, accessing relevant information upon request or support query resolution and/ or deleting or removing old/ obsolete records from the respective files.

OCCUPATIONAL COMPETENCIES

• Knowledge of the Municipal Finance Management Act(MFMA) and other related Local Government Legislation. Conversant with the Municipal Standard Chart of accounts (Mscoa). Good communication and writing skills.
• Ability to work with a team and independently and also ability of work under pressure. Team leader/good supervision skills and ability to transfer skills to the junior staff. Detailing the functionality’s objectives and goals and the Municipality’s standards and requirements.
• Evaluating the capability of service providers and suppliers to meet the demand and supply requirements of the Municipality. Assessing feedback and analyzing quality control assurance appraisals on service level/standards and implementing remedial measures and/or actions to maintain internal/external supply chain integrity.
• Identifying and evaluating suppliers strengths and weaknesses, identifying the need for alternatives/ or contingency plans to effectively deal with fluctuations in the supply cycle. Recommending appropriate stock minimization methodologies/ approaches aimed at reducing capital stock piling.