Supply Chain Management Specialist [Ref. 1930/16] at ETDP SETA

Minimum Requirements 

• A Bachelor’s Degree (NQF 7) in Supply Chain Management or Logistics or Procurement 
• A postgraduate degree (NQF 8) in Supply Chain Management or Logistics or Procurement would be an added advantage 
• A professional membership with CIPS would be an added advantage 
• Minimum of five (5) years relevant experience in an SCM environment, of which three (3) years must be at middle management level in the Public Sector environment 
• Knowledge and understanding of Supply Chain Management, internal controls, budgeting, and internal and external audit processes 
• Extension experience in contract management, financial analysis and procurement process 
• In-depth knowledge of regulatory frameworks such as PFMA, National Treasury Regulations, PPPFA, PPR, B-BBEE Act and Supply Chain Management Framework and other legislation impacting the organisation compliance requirements 
• Extensive experience in logistical support, market research, preferential procurement, and Bid committee processes and practices 
• Advanced computer skills (Microsoft Packages) with high written and verbal communication skills 
• Ability to interact with people at all organisational levels and maintain professional relationships with all stakeholders 
• Ability to analyse situations and arrive at the best possible solutions 
• Ability to work in a fast-paced environment and meet tight deadlines 
• Negotiation skills, mediation and diplomacy to eliminate conflicts 
• The ability to work in a team of people at various levels for optimal goal achievement.

Knowledge, Attributes and Skills Required 

• Strategic thinking and planning 
• Management and supervision 
• Time management and teamwork 
• Interpersonal relations skills, adaptability and flexibility 
• Decision-making, creativity/Innovation, and conflict management 
• Excellent facilitation, presentation and report writing skills 
• Sound report-writing skills. 

Duties and Responsibilities 

• Manage the compilation of the demand management and procurement plans for the ETDP SETA 
• Review the request for procurement by ensuring that it is on the ETDP SETA Annual Procurement plan and that there is an approved budget 
• Oversee the implementation of the supply chain management systems, including Demand, Acquisition, and Logistic Management 
• Oversee procurement of goods and services, assets, resources acquisition and optimisation in the organisation 
• Identify preference points system and appropriate goals per commodity in terms of preferential procurement policy and objective 
• Oversee that an effective bid/quotation process is implemented and maintained in accordance with the ETDP SETA policies and procedures and compliant with applicable legislative requirements 
• Coordinate the placement of the advert and all required documents on the ETDP SETA website, Government Gazette and relevant media 
• Coordinate the bid briefing session when required 
• Establish guidance in the implementation of the ETDP SETA sourcing strategy 
• Manage the ETDP SETA Prospective Provider Database 
• Participate and provide appropriate support and advice to the Bid Specification and/or Evaluation Committee 
• Formulate and monitor SCM policy implementation and reforms in the SCM environment 
• Conduct reference and compliance checks on the recommended providers by the BEC
• Report on supply chain management information as required to internal and external stakeholders and liaise with internal and external stakeholders 
• Develop and oversee the implementation of the SCM performance system 
• Manage queries related to the bid processes, including placing the summary of queries on the website 
• Compile and maintain the monthly and quarterly reports in compliance with the National Treasury and DHET reports 
• Oversees the Audit processes by providing documents to the Auditor Generals and internal auditors during the audit trail
• Manage the SCMU nit and the performance management system
• Any other ad hoc duties as assigned by the Provincial Manager as and when needed.