Job Description
- The Team Lead: Contract Management and Procurement Planning is responsible for leading and overseeing the procurement planning and contract management processes within the Infrastructure Delivery Division. This role involves developing procurement strategies, managing supplier relationships, and ensuring compliance with contractual obligations. The incumbent plays a crucial role in optimising procurement operations and ensuring the successful delivery of infrastructure projects.
Key Responsibilities
KEY PERFORMANCE AREAS
Procurement Strategy and Planning
- Develop and implement procurement strategies aligned with organisational goals and infrastructure delivery timelines.
- Prepare a broad scope of work for procurement, determine contracting, pricing and targeting strategy and procurement procedure for all required goods or services or any combination in respect of each project, including professional services.
- Oversee and or prepare procurement documentation (including bid/tender documents, specifications, and terms of reference) in line with organisational and regulatory requirements.
- Facilitate and coordinate the submission of procurement documentation to Supply Chain Management (SCM) and relevant committees for review and approval.
- Identify opportunities for cost savings, process improvements, and strategic sourcing, and provide input to the overall procurement planning of the division.
- Monitor procurement performance through metrics such as cost savings, contract cycle time, and renewal rates.
- Align procurement plans with budget forecasts and compliance requirements.
Contract Lifecycle Management
- Collaborate with legal and risk teams in managing contracts from initiation, drafting, and negotiation to execution, performance monitoring, and renewal or termination of supplier contracts.
- Coordinate the approval process of contracts with internal stakeholders, including SCM and adjudication committees.
- Liaise with legal services to finalise contract terms, ensure legal compliance, and facilitate the issuing and execution of contracts.
- Facilitate the approval of contracts, tracking contract cycle time against benchmarks.
- Maintain a central repository of contracts and ensure documentation integrity.
- Collaborate with legal and risk teams in resolving contractual disputes and ensuring compliance.
Supplier Relationship and Performance Management
- Build and maintain strong relationships with key suppliers to support long-term partnerships.
- Evaluate supplier performance using metrics such as delivery times, defect rates, and service levels.
- Address supplier-related issues and ensure resolution within defined timeframes.
- Monitor vendor compliance with contractual obligations, enforce quality standards and ensure cost efficiencies.
Compliance and Risk Management
- Verify procurement and contract management processes comply with internal policies and external regulations.
- Conduct regular audits and risk assessments to verify accuracy and integrity.
- Implement corrective actions and continuous improvement initiatives.
- Track contract renewal rates and ensure proactive planning to avoid service disruptions.
Reporting
- Collect and validate procurement and contract data from various sources.
- Present reports in a clear and organised format to support decision-making.
- Compile reports, including Key Performance Indicators (KPIs), cost analysis, and compliance status.
- Maintain high standards of accuracy and timeliness in reporting.
- Use appropriate tools to enhance reporting efficiency and safeguard sensitive information.
- Maintain audit trails and documentation for governance and regulatory reporting.
- Analyse trends to identify improvement opportunities and inform strategic decisions.
Operational Execution and Planning
- Monitor that team operations are conducted effectively and efficiently, optimising the use of resources to achieve organisational goals.
- Analyse workflows and implement changes that enhance productivity and reduce waste.
- Prioritise tasks and allocate resources strategically to support service delivery.
- Monitor operational performance through key metrics and adjust strategies to maintain output quality.
Communication and Coordination
- Maintain effective communication and seamless coordination within the team and across departments.
- Clearly convey information, expectations, and updates to team members, ensuring they are well-informed and aligned with organisational objectives.
- Communicate operational updates, changes, and performance metrics clearly and regularly to maintain transparency and trust.
- Build strong relationships with external service providers and partners to enhance service quality and reliability
- Promote an open and inclusive communication environment where team members feel comfortable sharing ideas, feedback, and concerns.
- Coordinate activities with other teams or departments, facilitating collaboration to achieve shared goals.
- Act as a liaison and foster strong interpersonal relationships.
- Utilise appropriate communication tools and platforms to maintain efficient and transparent information flow.
Team Leadership and Management
- Lead and manage the team to achieve high levels of performance and engagement.
- Set clear goals and expectations, providing guidance and support.
- Monitor individual and team performance, provide feedback, and recognise achievements.
- Mentor and develop a high-performing team, fostering a culture of collaboration, accountability, and continuous learning to maximise individual and collective potential.
- Drive talent development initiatives, including coaching, performance management, and career pathing, to build and retain a skilled and motivated team.
- Identify training needs, support professional development and career growth initiatives to ensure staff are equipped to meet evolving demands.
- Drive a culture of innovation and continuous improvement across the agency to support strategic agility.
Key Measurements of Outputs
- Value of cost savings achieved through strategic sourcing and procurement planning
- Ensure procurement documentation is completed within agreed turnaround times.
- Maintain =95% on-time submission of procurement documents to SCM and committees, with =90% approval success rate and =10% deferrals/rejections.Contract cycle time vs. benchmarks
- Contract renewal rate
- % alignment of procurement plans with budget forecasts and compliance requirements
- Number and quality of supplier contracts created, reviewed, and renewed
- Resolution rate and turnaround time for contractual disputes
- Supplier performance metrics (e.g., delivery times, defect rates, service levels)
- Vendor compliance with contractual obligations and quality standards
- Number of audits and risk assessments conducted
- Accuracy, clarity, and timeliness of procurement and contract reports
- Achievement of team goals and service delivery targets
- Management of team performance, talent development, and succession planning using the performance management system.
INTERNAL LIAISON RELATIONSHIP (*The list is not exhaustive)
- Executives
- All Business Units and Relevant Divisions
- DBSA Committees
EXTERNAL LIAISON RELATIONSHIP (*The list is not exhaustive)
- Governance Entities – National Treasury / Sector Departments / SOEs / Municipalities
- Third Party / Service Providers
- Industry Partners
- Regulatory Bodies
Expertise & Technical Competencies
QUALIFICATIONS AND EXPERIENCE
Minimum Qualification
- Bachelor’s degree in Built Environment, Project Management or Legal.
Minimum Experience
- A minimum of 10 years’ experience in a similar role within a development finance institute, banking, construction/building sector or financial services industry.
- At least 3 years’ experience in a supervisory or team lead role.
- Demonstrated Experience in procurement, contracts management, and supplier relationship management. Must include developing procurement strategies and plans for large scale infrastructure projects, preparing and managing bid/tender documentation (RFQs, RFPs and TORs) and end to end contract management lifecycle management.
- Proven experience working with SCM committees and governance structures.
- Knowledge of the Public Finance Management Act (PFMA), National Treasury Regulations, and public sector procurement frameworks.
- Strong understanding of procurement principles and contract lifecycle processes.
- Familiarity with regulatory requirements in the banking sector.
- Experience in terms of budget management and cost optimisation.
Desirable Requirements
- Experience in contract compliance and risk management.
- Exposure to infrastructure project delivery environments.
- Knowledge of industry trends and procurement best practices.
- Experience implementing procurement systems and performance tracking tools.
- Experience with enterprise resource planning (ERP) systems such as Systems, Applications, and Products in Data Processing (SAP) or Oracle.
- Postgraduate degree in Business Administration, Supply Chain Management or Procurement,
- Certification in Contract Management, Project Management, or Procurement (e.g., Chartered Institute of Procurement & Supply [CIPS]).
Deadline:7th May,2026
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