Technical Project Administrative Assistant at South African National Space Agency (SANSA)

Requirements

The ideal candidate must have the following qualifications and experience:

• A Diploma or degree in Business Administration, Project Management, Office Administration or equivalent related qualification.
• Three (3) years’ experience in technical project office support.
• Fundamental understanding of project processes and project financial processes. 
• Good computer skills and experience in the use of MS Office Suite packages (Word, Excel and PowerPoint). 
• Good communication skills, ability to multitask, and be able to work independently.

Key performance areas will include, but are not limited to:

Document Management

• Maintain and prepare various project documents efficiently and accurately.
• Draft letters, emails, and minutes while handling data entry tasks.
• Manage and maintain both electronic and manual filing systems for easy retrieval of project documents.

Office Administration and Support

• Track project budgets, expenditure, and facilitate invoice processing.
• Order office supplies and ensure proper resource allocation within budget constraints.
• Conduct information searches to support project decision-making.
• Provide secretarial support to managers and teams as required.

Meetings and Events Management

• Organise and coordinate meetings, ensuring all logistics are handled effectively.
• Draft agendas, book meeting rooms, arrange refreshments, and take minutes for project-related meetings.

Travel Coordination

• Arrange domestic and international travel for project teams.
• Book flights, accommodation, car rentals, and shuttles in line with SANSA’s policies.
• Process travel claims and expense reconciliations.