Temporary Procurement Administrator at Optimi Learning

Job Description

• Optimi is looking for a Temporary Procurement Administrator to join our dynamic Central Supply Chain team. This role is perfect for someone who thrives in a fast-paced environment, enjoys working with data and suppliers, and has strong administrative and coordination skills. The successful candidate will play a key role in ensuring smooth procurement processes, supplier management, financial administration, and cross-team collaboration.

REQUIREMENTS

• Diploma/Certificate in Procurement or Supply Chain
• 3–5 years’ relevant procurement experience
• Strong administrative and coordination skills
• Exposure to supplier management and supply chain operations
• Finance background (advantageous)
• MS Outlook, Excel, Word, Internet Explorer (or equivalent)
• Pastel, Teams, WMS, PowerPoint (advantageous)
• Fluent in English (written & spoken)

DUTIES

• Track and consolidate procurement needs across divisions.
• Obtain quotes, process purchase orders (POs), and drive procurement processes in line with SOPs.
• Confirm orders and assist with order calculations.
• Manage invoices and supplier statements.
• Match GRVs and invoices, resolving discrepancies quickly.
• Draft purchase requisitions (PRs) and assist with royalty payments.
• Support with receiving discrepancies.
• Coordinate with the warehousing/outbound team and escalate issues where necessary.
• Assist with supplier contracts and credit applications.
• Maintain accurate supplier and product data across systems and spreadsheets.
• Support competitive supplier quoting processes and file all relevant documentation.
• Source quotes, pricing, and lead times for internal teams.
• Liaise with suppliers, publishers, and cross-functional teams.
• Resolve queries, assist with system testing, SOP updates, and provide cover during staff leave.