Tender Administrator at Kontak Recruitment

• A well-established organisation operating across multiple projects is seeking a highly organised and detail-driven Tender Administrator to support its tendering and bidding function. This role plays a critical part in coordinating end-to-end tender submissions, ensuring accuracy, compliance, and professionalism across all bid documentation. Working closely with technical, estimating, commercial, and leadership teams, the position supports the securement of new contracts while maintaining strong governance, record-keeping, and submission standards within a deadline-driven environment

Minimum Requirements:

• Diploma or Bachelor’s degree in Business Administration, Engineering, Procurement, or a related field
• Approximately 10 years’ experience in a similar tender administration or bid coordination role
• Proven experience within construction, engineering, or procurement-driven environments
• Strong understanding of public and private sector tendering procedures
• Excellent administrative, organisational, and document control skills
• High attention to detail with strong time management ability
• Proficient in MS Office (Word, Excel, Outlook)
• Strong written and verbal communication skills
• Ability to work under pressure and meet strict submission deadlines
• Exposure to e-tendering platforms such as Ariba, SAP, or ProTenders (advantageous)
• Willingness to work occasional overtime and attend briefings or submissions when required

Duties and Responsibilities: 

• Coordinate the full tender process in collaboration with bid managers, technical teams, and stakeholders
• Review and analyse invitation-to-tender documentation to ensure clarity on requirements, scope, and deadlines
• Prepare, format, and compile technical, commercial, and administrative tender documentation
• Gather, organise, and verify all required submission documents including compliance certificates, company profiles, and project references
• Manage submission timelines and ensure accurate, compliant, and on-time tender delivery (electronic and hardcopy)
• Maintain strict version control and ensure internal reviews and approvals prior to submission
• Update and manage tender registers, logs, and submission tracking records
• Systematically file and archive tender documentation for audit, reference, and future bids
• Support internal bid/no-bid decision processes by sourcing and consolidating required information
• Liaise with internal departments such as engineering, finance, legal, and procurement to obtain tender inputs
• Communicate with clients, consultants, and procurement platforms regarding clarifications, addenda, and submission protocols
• Monitor tender portals and procurement platforms for new opportunities
• Ensure all submissions comply with statutory, regulatory, and internal quality standards
• Assist with post-tender clarifications and follow-up documentation when required