Tender Specialist - Fleet at Pitzer International

Duties and Responsibilities

• Daily identification of tenders from all online and manual tender advertisement sources
• Sourcing of tender material and documentation
• Convene, manage, and oversee tender viability / screening meetings
• Oversee attendance of all tender briefing sessions
• Assess tender requirements and documents to prepare tender submissions and to ensure compliance with the Company’s policies and applicable laws
• End-to-end management of all tender submissions from identification to successful submission
• Engage, debate, deliberate with all internal and external stakeholders across all business disciplines [procurement, finance, operations, technical, human resources, legal and compliance] to ensure submission of responsive bids
• Attend to all post-submission internal and external engagements
• Attend to all post-award engagements [contract and SLA negotiations]
• Conduct continuous tender post-mortems [outcome based]
• Formulate and manage policies, processes, procedures, systems, compliance, and governance structures for effective tender solutions
• Maintain and monitor records of submitted, outstanding / pending, won, lost, etc. tenders
• Maintain electronic and manual databases for submitted tenders and signed agreements
• Ensure that the quality and completeness of tender submissions are never compromised.
• Constantly seek innovative and new ideas and ways to ensure a streamlined smooth and effective tender management process
• Develop and manage budgets and forecasts for the tender department based on strategic and business growth requirements
• Cross selling

Qualifications
Education and Experience

• Matric / Grade 12 and a National Diploma or Bachelor’s Degree in Business Management/Sales/Marketing/Law/Accounting/Transport/Supply Chain/Logistics or similar
• Minimum of 5 years’ experience in the fleet management and asset-based finance industry
• Excellent Fleet Management & Asset Base Finance product knowledge
• Understanding of the various Fleet Management & Asset Base Finance disciplines [Procurement, Finance, Risk & Compliance Management, Operations, Technical, CRM, Business Development]
• Minimum of 5 years’ experience in a tender environment [administrative, operational, technical]
• Sound project management and coordination skills
• Sound presentation and public speaking skills
• Strong internal and external stakeholder management skills
• Understanding of the Public Sector legislative environment [Public Finance Management Act, Municipal Finance Management Act, Supply Chain Management Provisions]
• Understanding of the general legislative environment [Occupational Health & Safety, Environment]
• Sound understanding of the automotive industry at large
• Able to multi-task
• Work well under pressure and manage stress effectively
• Highly ethical
• Analytical, confident and competent self-starter
• Deadline and target driven with high attention to detail
• Excellent communication skills with a strong ability to influence and negotiate
• Computer literate (Microsoft Office suite)
• Valid driver’s license.