Transport Clerk at Vector Logistics

Job Purpose

• Workshop administration, responsible for supporting the workshop department with all administration related duties in the management of the vehicle fleet.

Key Responsibilities

• Office Administration:
• Maintain accurate filing records for vehicle fleet.
• Order department stationary as required.
• Compile daily & monthly fuel usage reconciliations.
• Activating fuel orders on Freeway system and generate purchase orders.
• Accurate capture of fuel delivered (FMS & Freeway system).
• Verify Time Sheet Submissions from the mechanical team.
• Capture time spent by mechanics on allocated job cards.
• Adhoc administrative tasks as delegated by fleet manager.
• Assist stock controller with storekeeping & stock counts.

Fleet Maintenance:

• Daily review of vehicle schedule for maintenance & licensing.
• Coordinate & capture tyre management data on to Pro-fleet system.
• Secure vehicle fleet licensing is up today and keep accurate records of expiry dates.

Key Relationships

• Internal:
• Workshop Staff.
• Transport department.
• Payroll.

External:

• Truck Drivers.
• Suppliers.
• Service Providers.

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience

• Matric.
• 2 Years in experience in an administrative role within a fleet maintenance / workshop environment.
• Skills and Competencies
• Attention to detail.
• Planning & Organizing.
• Willingness to take on responsibility.
• Compliance Driven.
• Customer focus.
• Getting results.