Transport Controller at WastePlan

Job Summary 
Responsible for all Drivers, Runners and vehicles, as well as efficient route planning and coordination of collections.

Responsibilities

Management of the vehicle tracking system

• Daily tracking of vehicles to ensure that we follow the best possible route
• Efficient route planning, using the vehicle management route optimization system

Responsible for coordinating collections with Drivers and Runners

• Ensure vehicles leave the yard no later than 15 minutes after their shift has commenced
• Provide daily collection schedules from the vehicle management system and amend when required on the applicable system
• Schedule / reschedule or cancel collections on the vehicle management system when applicable
• Ensure vehicles offload timeously, to minimize turnaround times (at the sites and MRF’s) and improve productivity

Personnel management

• Ensure that staff members work productively and efficiently, as stipulated in their job description
• Conduct monthly team meetings with Drivers and Runners
• Ensure that staff members wear the correct Personal Protective Equipment (PPE)
• Ensure employees clock in and clock out daily
• Confirm that the attendance registers are signed by staff when required
• Effective management and appointment of casual staff in the transport department
• Assist Drivers in completing accident and damage report as per the company SOP’s
• Ensure all Drivers offload their materials at the end of each shift
• Ensure all data collection processes are adhered to

Management of vehicles

• Ensure that vehicle inspections are carried out daily and report any defects to the National Transport Manager
• Conduct inspections on the vehicle tyre pressure weekly
• Complete the electronic inspection sheet when conducting inspections
• Inspect all vehicles and trailers once per month
• Update the GPS ODO reading weekly with vehicle ODO reading
• Ensure that vehicles are serviced on time, as per service intervals, and plan accordingly to minimize the impact on operations
• Ensure all vehicles are roadworthy before they leave the yard
• Ensure vehicles are delivered on time to the relevant service providers for repairs

Manifest management

• Print out a manifest pack for each driver and issue this to them
• Ensure that all manifests are received, completed, and handed over to the relevant person
• Comply with Manifest application usage for all vehicles

Payroll

• Follow up on and complete leave forms when requested
• Verify remaining leave amounts with HR
• Ensure all leave forms are sent to HR before concluding payroll
• Ensure employee transfers are done before concluding payroll

SHEQ responsibilities

• Update all staff on all legislation, rules and responsibilities as prescribed in the company’s COVID-19 SOP
• Validate Drivers and Runners medicals
• Book and plan inductions on various sites as required
• Complete breathalyzing tests upon staff arrival for shift and conduct random checks throughout the shift
• Confirm that the breathalyzer registers are signed
• Ensure staff SOP’s and SWP are valid and in place when being used
• Ensure the Drivers and Runners clean their vehicles daily
• Handle injuries on duty and report as prescribed by the company IOD policy
• Action corrective or preventative procedures when and IOD takes place
• Ensure that all incidents and accidents are investigated and reported, and that preventative action is taken to avoid further incidents or accidents

Requirements

• Grade 12, a relevant degree / diploma will be highly advantageous
• Must be willing to workday shift or night shift, in accordance with a monthly roster
• Minimum 3 years working experience in a similar role
• Valid driver’s license with own reliable transport preferable
• Must be well presented, professional and have excellent communication skills