Transport Clerk at Phakisa Group

POSITION OVERVIEW

• We are seeking a highly organised and detail-oriented Transport Clerk to support fleet and transport administration. The successful candidate will be responsible for monitoring fleet activities, maintaining accurate fleet records, processing transport-related accounts and ensuring that fleet information is accurately captured and available for reporting and compliance purposes.

KEY RESPONSIBILITIES

• Monitor, track and report fuel usage by depot and vehicle.
• Provide input into fleet utilisation statistics and operational reporting.
• Ensure tools such as garage cards and toll cards are issued timeously.
• Coordinate the movement of fleet, including cars, LDVs, trucks, MHE and other movable assets.
• Ensure asset disposals are processed within the correct asset class.
• Analyse fleet requirements and assist in maintaining an appropriate fleet structure, quantity and vehicle type based on operational volumes and customer requirements.
• Coordinate and promote best practices, business processes and controls within fleet and transport operations.
• Assist with enforcing national fleet and transport processes and standards.
• Coordinate the sale and transfer of vehicles between relevant parties.
• Maintain the National Fleet Register, ensuring all vehicle and asset information is accurate and up to date.
• Maintain and update SAP master data relating to fleet.
• Maintain and update the fleet reporting system.
• Ensure changes to vehicle locations and details are communicated to relevant service providers.
• Process national fleet accounts and accruals, including fuel, maintenance and toll accounts.
• Assist branches with resolving fleet account queries with service providers.
• Oversee daily branch fleet data capturing and ensure vehicle details, fleet visibility and relevant costs are accurately recorded.
• Ensure accurate and complete fleet information is available for audits, group sourcing and operational analytics.
• Oversee fine payments through ABSA when requested by relevant departments.
• Assist with general fleet administration and reporting as required.

MINIMUM REQUIREMENTS

• Grade 12 / Matric.
• Relevant qualification in Transport, Logistics, Fleet Management, Supply Chain or Administration will be advantageous.
• Previous experience in fleet, transport, logistics or vehicle administration.
• Experience with SAP or similar ERP systems will be advantageous.
• Strong Excel and computer skills.
• Experience with fleet records, reporting and data capturing.
• Good numerical and analytical skills.
• Strong attention to detail and accuracy.
• Excellent organisational and administrative skills.
• Good communication and interpersonal skills.
• Ability to work independently and meet deadlines.
• Valid driver's licence will be advantageous.

KEY COMPETENCIES

• Fleet administration
• Data accuracy and record keeping
• Reporting and analysis
• Financial and account administration
• Problem-solving
• Planning and coordination
• Attention to detail
• Process and compliance orientation
• Computer literacy
• Ability to work under pressure