Triton Express: Key Accounts Administrator (Durban) at Plennegy Group

RESPONSIBILITIES:

Conducting waybill checking by:

• Verifying waybills – online on the Ops System.
• Ensuring correct client billing on Ops System, including a review of account billed, service levels, dimensions and mass etc.
• Reporting any problems /errors with scanned copies.
• Checking Quality of scanned waybills.
• Ensure that tax run deadlines are met without exception.
• Completing a report on waybills awaiting verification, possible errors and internal accounts, for the purpose of double-checking.
• Ensure that verifications reports are cleared timeously as required by Assistant Credit Control Manager.

Statements:

• Preparations for statements by ensuring tax runs are complete.
• Reconciliation of statement to invoices and other relevant documentation.
• Inserting statements in envelopes and addressing for delivery and postage.

Consolidation by:

• Run Provisional Consolidation Report.
• Match all waybills that have the same service level, rate type, and load type with the same from site and to site moved on the same day.
• Unverify all waybills that do not have sites and needs to be consolidated.
• Capture correctly from and to sites for all waybills that need to be consolidated.
• Re-verify waybills that were unverified.
• Run provisional consolidation report to excel and save as Consol Billing.
• Apply consolidation.
• Generating of invoices for Consolidated Billing customers.

REQUIREMENTS:

• Minimum qualifications: Grade 12.
• Two / three years debtors experience with invoicing background.
• Understanding of basic invoicing practices and procedures.
• Computer operation.
• MS Word, Excel and Outlook applications at basic level.
• Numerical skills.
• Operate general office equipment.
• Be able to communicate professionally.