Trust Specialist at Momentum Metropolitan Holdings Limited

Role Purpose    

• The Trust Officer will be responsible for the administration of own trust portfolio which will include Inter, Vivos, Trust, Testamentary Trust and Road Accident Fund Trusts, end to end processing of own trust portfolio and the development of business relationships with clients. The incumbent will also be responsible for facilitating internal service coordination to resolve issues and respond to client requests.

Requirements    
Qualifications:

• Relevant tertiary legal or commerce qualification (essential)
• Professional admission as an attorney or accountant (desirable)
• Advanced diploma in trust and estate administration (desirable)

Experience:

• Minimum of 2 years experience in a trust & fiduciary services environment
• Membership of industry bodies (e.g. FISA and/or STEP) will be advantageous

Skills:

• Interpersonal skills
• Attention to detail
• Resilience
• Adaptability
• Analytical skills
• Planning and Organising skills
• Communication skills
• Self-managing

Knowledge:

• Knowledge expert in legal principles applicable to trusts, including the law of trusts, the taxation of trusts and the use of trusts in estate planning
• Basic principles of trust administration
• Microsoft Office
• Ability to implement and maintain proper governance processes relating to the administration of trusts
• Business writing skills

Duties & Responsibilities    
Internal Processes:

• Drafting of required documentation for the registration and amendment of trusts (Court Order, Testamentary and Inter Vivos Trusts) with the Master of the High Court
• Act as nominee of the trust company on certain trusts

Day to day administration of a portfolio of trusts, which will include, but not limited to:

• Interpretation and application of the provisions of trust instruments
• Attend and resolve general queries/requests from clients
• Annual Trustee Meetings:
• Facilitation and attendance
• Preparation of agenda and minutes
• Preparation of trustee resolutions
• Attend to all trust payments from trust's bank account
• Opening and closing of trust bank accounts
• Oversee the preparation of trust annual financial statements with the trusts’ accounting officer, including providing documentation required to prepare the statements and to ensure that the trusts’ tax affairs are compliant
• Drafting of necessary agreements (if applicable)
• Liaison with third parties on behalf of the trust where required
• Ensure that trust portfolio is up to date at all times
• Provide key support to team members
• Monitoring existing investments and assets in trust portfolio together with the trusts’ financial advisers
• Preparation of monthly reports

Client Services

• Provide authoritative, expertise and assistance to clients and stakeholders.
• Build and maintain relationships with clients and internal and external stakeholders.
• Deliver on service level agreements made with clients and internal and external stakeholders in order to ensure that client expectations are managed.
• Make recommendations to improve client service and fair treatment of clients within area of responsibility.
• Participate and contribute to a culture which builds rewarding relationships, facilitates feedback and provides exceptional client service.

People

• Develop and maintain productive and collaborative working relationships with peers , clients and stakeholders.
• Positively influence and participate in change initiatives.
• Continuously develop own expertise in terms of professional, industry and legislation knowledge.
• Contribute to continuous innovation through the development, sharing and implementation of new ideas.
• Take ownership for driving career development.
• Effectively manage time and ensure optimal productivity.
• Ensure technical product and legislative knowledge is always current in order to propose the most relevant and innovative client solutions and comply with governance requirements.
• Be self-confident, self-motivated and relentlessly pursue targets and goals.

Finance

• Identify solutions to enhance cost effectiveness and increase operational efficiency.
• Manage financial and other company resources under your control with due respect.
• Provide input into the risk identification processes and communicate recommendations in the appropriate forum.

Competencies    

• Meeting timescales
• Documenting facts
• Following procedures
• Upholding standards
• Producing output
• Interacting with people
• Checking things
• Providing insights

Closing Date    
2023/03/05