VSB/ Stock controller M/F - Sandton at CFAO

PURPOSE OF POSITION:

• To expedite in an accurate and efficient manner all documentation and administration relevant to motor vehicle stock intake and output.

MINIMUM QUALIFICATIONS/REQUIREMENTS:    

• Grade 12/ equivalent.
• Clean criminal record,
•  Good verbal and written communication skills in English.
• Four years clerical experience in the administration of motor vehicle accountability
• Computer literacy and accuracy.

Profile Request:

JOB SPECIFICATION:

• Efficient management of vehicle invoices.
• Accurate processing of vehicle costs.
• Accurate forecasting and efficient inventory management.
• Optimization of vehicle order accuracy.
• Accurate stock movement control.
• Ensure own inter-departmental relations are of high standards.                                                                                                        
• Stock new and used vehicles as per correct documentation and open file
• Control demo vehicles – make sure demo lists are up to date
• Make sure demo vehicle keys, licenses etc are locked and controlled
• Make sure all vehicle details are correct
• Invoicing vehicles as per OTP only when signed by manager & F&I
• Ensure that OTP details correlate with invoicing, print profit invoice
• Make sure all costs are accounted for via estimates
• Issue orders as per cost sheet on vehicles to parts, workshop or supplier as needed
• Obtain invoices and process correctly to creditor (receive & verify)
• Process petroleum slips to individual vehicles and departments (delivery & collection)
• Make sure all costs are costed within 60 days
• Ensure all checks are drawn that is relevant to transaction
• Up to date excel list of monthly sold vehicles
• Attend to head office queries – with regards to department creditors
• Make sure unbid with HPI has been done on used trade-ins and buy outs
• Filing and maintaining of all vehicle related documents and files
• Filing should be efficient, effective, and up to date and readily available
• Creating new files for all new stock – make sure copy of natis and dealer stock is in file (used vehicles)
• Ensure that dealer stocks are done on all buy ins and trade –ins (and copy in file)
• File stock checks(weekly/daily/monthly)
• Ensure that all vehicle reports are printed, and action taken
• Manage traffic fines and ensure that responsible person or company pays fines received
• Balance and re-imburse petty cash
• Instructions and delegation of drivers to various license authorities and ensuring they have necessary documentation and funds to carry out their duties (obtaining slips and reconciling back to petty cash)
• Provide typing service – error free and grammatically correct
• Screen calls and assist/delegate to appropriate staff when necessary
• Receive visitors courteously and ensure they are well looked after and attended to promptly
• Relieve on switchboard when required
• Order cartridges and stationery
• Report directly to sales manager and dealer principal
• Ad hoc admin/other responsibilities as and when required.