With a turnover of more than 7.9 billion euros, access to 46 of the continent's 54 countries and 22,600 employees. CFAO is a major player in the fields of mobility, health, consumer goods, infrastructure and energy.
A partner of major global brands, the Group operates across the entire value chain - import, production, distribution - according to the bes...
To expedite in an accurate and efficient manner all documentation and administration relevant to motor vehicle stock intake and output.
MINIMUM QUALIFICATIONS/REQUIREMENTS:
Grade 12/ equivalent.
Clean criminal record,
Good verbal and written communication skills in English.
Four years clerical experience in the administration of motor vehicle accountability
Computer literacy and accuracy.
Profile Request:
JOB SPECIFICATION:
Efficient management of vehicle invoices.
Accurate processing of vehicle costs.
Accurate forecasting and efficient inventory management.
Optimization of vehicle order accuracy.
Accurate stock movement control.
Ensure own inter-departmental relations are of high standards.
Stock new and used vehicles as per correct documentation and open file
Control demo vehicles – make sure demo lists are up to date
Make sure demo vehicle keys, licenses etc are locked and controlled
Make sure all vehicle details are correct
Invoicing vehicles as per OTP only when signed by manager & F&I
Ensure that OTP details correlate with invoicing, print profit invoice
Make sure all costs are accounted for via estimates
Issue orders as per cost sheet on vehicles to parts, workshop or supplier as needed
Obtain invoices and process correctly to creditor (receive & verify)
Process petroleum slips to individual vehicles and departments (delivery & collection)
Make sure all costs are costed within 60 days
Ensure all checks are drawn that is relevant to transaction
Up to date excel list of monthly sold vehicles
Attend to head office queries – with regards to department creditors
Make sure unbid with HPI has been done on used trade-ins and buy outs
Filing and maintaining of all vehicle related documents and files
Filing should be efficient, effective, and up to date and readily available
Creating new files for all new stock – make sure copy of natis and dealer stock is in file (used vehicles)
Ensure that dealer stocks are done on all buy ins and trade –ins (and copy in file)
File stock checks(weekly/daily/monthly)
Ensure that all vehicle reports are printed, and action taken
Manage traffic fines and ensure that responsible person or company pays fines received
Balance and re-imburse petty cash
Instructions and delegation of drivers to various license authorities and ensuring they have necessary documentation and funds to carry out their duties (obtaining slips and reconciling back to petty cash)
Provide typing service – error free and grammatically correct
Screen calls and assist/delegate to appropriate staff when necessary
Receive visitors courteously and ensure they are well looked after and attended to promptly
Relieve on switchboard when required
Order cartridges and stationery
Report directly to sales manager and dealer principal
Ad hoc admin/other responsibilities as and when required.
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