Warehouse Clerk at Vector Logistics

Job Purpose

• To ensure all necessary inbound stock management checks are conducted within the warehouse in accordance with Company policy and procedures. Accurately check all picked and pelletized stock across the warehouse prior to dispatch and loading.

Key Responsibilities

GRV Administration

• Ensure compliance with established procedures and Company standards to maintain effective control over administrative processes. Implement required documentation and categorization per Group standards. Receive and match GRV's accurately and timeously.
• Match GRV quantity and value to delivery note and ensure timely input to SAP an accurate transaction record. Process and capture required transactions in SAP. Manage and address customer queries. Match creditor’s invoices, delivery notes and GRV's received daily as required. Process short-supplied and over-supplied stock. Ensure that all goods entering the Company, and services performed for the Company are GRV’ed. Billing Administration. Ensure that loading documents are captured correctly. Systematically pick stock according to FEFO. Print picking, checking and loading documents. Blind checks to be conducted and balanced back to picking requirement before billing. Quantity picked and loaded to balance back to invoiced stock. Picked and bulk stock gets weighed and balance back to weigh bridge. All trip sheets are printed. Check for outstanding shipments and action. Record reprinted invoice on the reprint form and file. Ensure document control is maintained until handover completed• Distribution office must be kept clean at all times. Ensure that sufficient invoice paper is available prior to billing. Ensure that Invoice printers are kept clean and report faults immediately.

Housekeeping

• Ensure a high standard of housekeeping is maintained inside the cold room. Maintain cleaning equipment and ensure correct storage. Ensure that stacking is neat, square and secure. Ensure the work area is neat and tidy at all times. Ensure waste on floors is cleaned before the end of the day and walkways are neat and tidy. Ensure pallet boards and pallets are removed timeously from pick levels and cold room.

Cold Chain / Temperature Checking

• Take daily temperatures. Maintain records of all temperatures. Report any problems to the Shift Warehouse Controller. Cold Chain to be maintained at all times. Minimize standing time outside the cold room. Ensure that frozen products are handled according to SOP. Stock Control. Ensure products get stacked correctly and securely, i.e. light on heavy. Ensure no products get manhandled - thrown or dropped. Ensure no product is left outside the cold room. Conduct spot checks on dispatching (loading). Ensure the correct handling, storing, stacking and rotation of stock. Minimize damage of products on receiving, in cold room and whilst loading. Monitor stock movement at all times – i.e. receiving to cold room; cold room to loading. Prevents overloads, short loads, and wrong loads. Conduct Stock Count Preparations. Assists to prepare the warehouse for the stock count. Ensure all damaged stock has been isolated and notes have been placed. Ensure easy access to product for counting purposes. Conduct daily stock counting as requested by the Warehouse Shift Controller. Report all problem stocks to the Shift Warehouse Controller.

Loading Rate Maintenance and Monitoring

• Maintain and monitor the loading rate (speed and accuracy). Complete performance sheets and record time lost or any other problems. Timekeeping. Clock in and out at correct times.
• Keep overtime at a minimum. Report late coming to the Shift Warehouse Controller. Occupational Health and Safety Compliance. Observe compliance with the health and safety regulations / ISO requirements. Ensure a high level of housekeeping, fire and accident prevention, safe work practices and proper job instructions. Good Handling Practices. Ensure loading and freezer door are kept closed. Ensure a glass free area by covering glass fixtures and not allowing cups and bottles near any product. Ensure trucks are pre-cooled. Teamwork and Self-Management. Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritizing, and self- development. Gives work instructions to Loaders, Forklift Drivers, Reach Truck Drivers and Pickers in the absence of the Shift Warehouse Controller. Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained. Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution. Support and drive the business core values. Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.

Key Relationships

Internal

• Site management
• Warehouse and administration teams
• Transport

External

• Contract cleaning staff

Qualifications and Experience

• Matric, basic numeracy will be an added advantage.
•  Minimum of 1 years’ warehousing or similar functional experience

Skills and Competencies

Knowledge

• Warehouse-based stock and handling processes
• Warehouse methodologies and principles
• Stock checking principles and practices
• SAP
• Completion of pre-vehicle checklist

Skills

• Computer literacy (MS Office)
• Verbal and written communication
• Interpersonal
• Logical thinking
• Basic Numerical ability / aptitude