We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature controlled network in Southern Africa. But we are also more than that. We are people serving people. While we boast the best in tech and infrastructure, our people are our greatest resource. With our skilled, curious, can-do people at the forefront, our assets become your assets, our services your solutions. Vector's vehicle fleet includes a food industry first in 'multi-temperature'? vehicles enabling the company to service business across frozen, chilled and ambient temperature zones on a single delivery.
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Purpose of the role:
- The HR Procurement and Payments Coordinator is responsible for managing the end-to-end procurement and payment processes within HR. This includes purchase order (PO) creation, invoice processing, vendor management, and compliance with financial policies. The role ensures timely and accurate financial transactions, improving efficiency and governance over HR-related expenditures.
Procurement & Purchase Order Management
- Centralize all HR-related procurement activities, ensuring all purchase orders (POs) are raised accurately and in a timely manner.
- Collaborate with HR leaders to understand purchasing needs, ensuring alignment with budget allocations.
- Verify compliance with procurement policies before raising POs.
- Work closely with the finance and procurement teams to streamline the HR purchasing process.
Payment Processing & Vendor Management
- Ensure timely and accurate processing of all HR-related payments, including vendor invoices, training providers, recruitment agencies, employee wellness services, and consultants.
- Liaise with vendors and internal stakeholders to resolve any invoice discrepancies or payment delays.
- Maintain an up-to-date record of all HR financial transactions.
Budget & Cost Control Support
- Monitor HR spend against the approved budget, flagging any risks or anomalies.
- Provide monthly reporting on HR procurement and payments, supporting financial decision-making.
- Assist in forecasting and cost optimization initiatives.
Compliance & Governance
- Ensure all HR-related financial transactions adhere to internal controls, policies, and audit requirements.
- Maintain accurate records to support financial audits and reporting obligations.
- Ensure compliance with relevant tax and regulatory requirements for HR payments.
Process Improvement & Systems Optimization
- Identify inefficiencies in HR procurement and payment processes and propose automation or process improvements.
- Work closely with finance and IT teams to improve system integrations and workflow efficiency.
Qualifications and Experience
- Degree/Diploma in Finance, Business Administration, Procurement, or a related field.
- 3+ years in procurement, finance, or HR-related financial administration. Experience in SAP or similar ERP systems is advantageous.
Skills and Competencies
- Strong financial acumen and attention to detail.
- Excellent organizational and time management skills.
- Ability to liaise with multiple stakeholders and vendors effectively.
- Strong problem-solving skills and ability to work independently.
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Job Purpose
- Retrieving products from the warehouse for shipment according to orders and placing all received products into designated bins, including inbound external and inbound internal.
Key Responsibilities
- Conduct forklift safety checks, report faults and report unit damage or structural damages.
- Adhering to safety and housekeeping rules.
- Daily stock takes in the mornings.
- Storing all inbound stock, whether external or internal, in designated locations.
- Any general work required in PBCS that relates to Reach truck driving.
- ¼ year stock take, and Fin year end stock take.
- Picking and allocating stock without stock, structures or MHE being damaged.
Key Relationships
Qualifications and Experience
- Matric
- Valid Reach truck license
- Computer Literacy would be an advantage
- Basic Computer literacy would be an advantage
Skills and Competencies
- Effective written and verbal communication skills
- Quick problem-solving skills
- High level of honesty and integrity
- Ability to work independently and as part of a team
- Willingness to work shifts, overtime and public holidays as per operational requirements
- Sober habits and reliable
- Punctuality and attendance reliability
- Ability to work under pressure
- Knowledge of SAFETY rules and HACCP principles
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Job Purpose
- Take care of the battery bay, changing of batteries and general tasks required in the battery bay. General battery bay tasks that include housekeeping, cleaning and monitoring of chargers, and water levels on batteries as per the operating manual. Loading and offloading of frozen/fresh pallets. All general forklift driving requirements in PBCS Rustenburg
Key Responsibilities
- Conduct forklift/battery and charger safety checks, report faults or any damage to units or structures
- Adhering to safety and housekeeping rules
- Loading of trucks with frozen or fresh chicken products
- Offloading of returned product-Inbound when required
- Main reef responsibilities of moving stock from packing to the Warehouse when required
- Daily stock take
- Loading the correct product at the right quantity for customers
- Loading and offloading of the pallet truck, including broken pallets
- Loading and offloading of frozen/fresh pallets inside the factory
- All general forklift driving requirements in PBCS Rustenburg
Key Relationships
- Internal
- Good interpersonal skills and working in a team
Qualifications and Experience
- Matric
- Valid Reach truck and counterbalance license
- Computer Literacy would be an advantage
- Basic Computer literacy would be an advantage
Skills and Competencies
- Effective written and verbal communication skills
- Quick problem-solving skills
- High level of honesty and integrity
- Ability to work independently and as part of a team
- Willingness to work shifts, overtime and public holidays as per operational requirements
- Sober habits and reliability
- Punctuality and attendance reliability
- Ability to work under pressure
- Knowledge of SAFETY rules and HACCP principles
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Job Purpose
- To assist with mechanical and electrical maintenance of infrastructure and equipment.
Key Responsibilities
- Operational Maintenance Support
- Maintain workshop appearance through housekeeping.
- Assist with improvement/modifications on mechanical/electrical equipment to improve equipment efficiencies.
- Conduct planned maintenance/inspections as per job card schedule and sign off.
- Once the job has been completed, send the job card to the Maintenance Technician to approve the job done.
- Perform various types of welding repairs in the warehouses.
- Assist with electrical and mechanical breakdowns.
- Assist in repairing and maintaining electrical and mechanical equipment.
- Implementation of Safety Health Environment, Risk and Quality (SHEQ)
- Comply with health and safety procedures.
- Ensure that documentation required within the Total Integrated Management System (TIMS), is applied consistently within scope of function.
Stock Control
- Complete a spares requisition once spares have been drawn from stores in order to have the buyer procure and replenish stock.
Effective Teamwork and Self-Management
- Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritizing, and self-development.
- Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
- Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
- Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.
Key Relationships
External
Qualifications and Experience
- N3 or Grade 12 with mechanical and electrical aptitude
- 1 years’ relevant experience
Skills and Competencies
Behavior Standards
- Be brilliant at the basics
- Face the brutal facts
- Smash the silos
- Be curious and challenge change
- Take accountability for results and people
Knowledge
- Mechanical/electrical maintenance
- Machines and tools, including their uses and repair
- Applicable electrical codes, standards and regulations
- Hazards and safety precautions
Skills
- Equipment maintenance
- Manual dexterity
Attributes
- Able to work under pressure and prioritize
- Proactive
- Attention to detail
- Deadline driven
- Accuracy
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Job Purpose
- To effectively process claims accurately and promptly.
Key Responsibilities
Claims Processing
- Receive claims documentation in a compliant and timely manner. Ensure compliance with established procedures and Company standards to maintain effective administration of the claims process. Administer all paperwork as per defined procedures. Maintain timely input to SAP and ensure accurate claim transaction records. Work in conjunction with the Claims Coordinator to action valid deals on the prepared pricing cover sheet and return to the Credit Supervisor. Process pricing claims and credits on a daily basis. Process all price claims on a monthly basis. Administer all paperwork relating to departments journals.
Information and Data Management
- Accurately and regularly capture data into the information system to enable access to reliable data and reporting for trend analysis and decision making.
Ad hoc Administration
- File and safeguard records within area of responsibility. Compile ad hoc spread sheets.
Effective Teamwork and Self-Management
- Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritizing, and self-development. Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
- Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution. Manage colleague's expectations and communicate appropriately.
- Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.
Key Relationships
Internal
- Functional teams
- Finance team
- Operational team
External
Qualifications and Experience
- Matric
- Relevant SAP experience
- 1 years’ relevant experience in a credit/claim's environment
Skills and Competencies
Behavior Standards
- Be brilliant at the basics
- Face the brutal facts
- Smash the silos
- Lead with integrity, respect and energy
- Be curious and challenge change
- Take accountability for results and people
Knowledge
- Claims principles and tools
- Claims business processes and practices
- Claims methodologies and principles
- SAP
Skills
- System skills (SAP)
- Literacy
- Numeracy
- Organizational awareness
Attributes
- Logical
- Compliance focused
- Attention to detail
- Deadline driven
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Job Purpose
- To manage the Claims processing functions for VOC – value only credits of the debtor’s team
Key Responsibilities
- Back up to other Data Capturer’s is off sick or on leave.
- Capture/process all claims workflows.
- Capture/process all Activity Tracker approvals.
- Ensure all credit memos are sent to Supervisor’s for billing.
- Investigate any credit memo queries & resolve.
Key Relationships
Internal:
- Strong interdivisional/interdepartmental liaisons.
Qualifications, Skills and Experience Required for the Job
Qualifications and Experience
- Minimum qualification – Matric & Finance Qualification
- Excel experience - required
- SAP experience - preferred
- Minimum 2 years’ relevant experience
Skills and Competencies
- Attention to detail.
- Brilliant at basics.
- Deadline driven.
- Drive efficiencies.
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Job Purpose
- To manage the admin functions of the debtor's team
Key Responsibilities
Data Capturing:
- Back up if Data Capturer is off sick or on leave.
- Overseeing Pricing Claim scheduling to Other Principles.
- Overseeing following up on outstanding authorization / Feedback from Principals
- Assisting with queries from Principals regarding schedules/ claims
- Request for Double Authorization at Half year and Year end with regards to other principals pricing claims/schedules.
- Issuing of Authorization number for Approved / Forced credit Claims.
- RCL month end Reporting
- RCF Report (RBDs)
- P150 Report (All ZG2 processed by Bedfordview by BU)
- Assisting RCL with queries/backups with regards to all credits processed by debtors’ team.
Banking:
- Daily distribution of STD Bank Statements
- Receipting of Payments
- Assisting Credit Controllers /Admin Controllers with regards to payments and queries
- Resolving Payment Queries with Std Bank/Head office
Key Relationships
Internal:
- Strong interdivisional/interdepartmental liaisons.
External:
Qualifications and Experience
- Minimum qualification – Matric & Finance Qualification
- Excel experience - required
- SAP experience - preferred
- Minimum 2 years’ relevant experience
Skills and Competencies
- Attention to detail.
- Brilliant at basics.
- Deadline driven.
- Drive efficiencies.
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Job Purpose
- To ensure all necessary inbound stock management checks are conducted within the warehouse in accordance with Company policy and procedures. Accurately check all picked and pelletized stock across the warehouse prior to dispatch and loading.
Key Responsibilities
GRV Administration
- Ensure compliance with established procedures and Company standards to maintain effective control over administrative processes. Implement required documentation and categorization per Group standards. Receive and match GRV's accurately and timeously.
- Match GRV quantity and value to delivery note and ensure timely input to SAP an accurate transaction record. Process and capture required transactions in SAP. Manage and address customer queries. Match creditor’s invoices, delivery notes and GRV's received daily as required. Process short-supplied and over-supplied stock. Ensure that all goods entering the Company, and services performed for the Company are GRV’ed. Billing Administration. Ensure that loading documents are captured correctly. Systematically pick stock according to FEFO. Print picking, checking and loading documents. Blind checks to be conducted and balanced back to picking requirement before billing. Quantity picked and loaded to balance back to invoiced stock. Picked and bulk stock gets weighed and balance back to weigh bridge. All trip sheets are printed. Check for outstanding shipments and action. Record reprinted invoice on the reprint form and file. Ensure document control is maintained until handover completed• Distribution office must be kept clean at all times. Ensure that sufficient invoice paper is available prior to billing. Ensure that Invoice printers are kept clean and report faults immediately.
Housekeeping
- Ensure a high standard of housekeeping is maintained inside the cold room. Maintain cleaning equipment and ensure correct storage. Ensure that stacking is neat, square and secure. Ensure the work area is neat and tidy at all times. Ensure waste on floors is cleaned before the end of the day and walkways are neat and tidy. Ensure pallet boards and pallets are removed timeously from pick levels and cold room.
Cold Chain / Temperature Checking
- Take daily temperatures. Maintain records of all temperatures. Report any problems to the Shift Warehouse Controller. Cold Chain to be maintained at all times. Minimize standing time outside the cold room. Ensure that frozen products are handled according to SOP. Stock Control. Ensure products get stacked correctly and securely, i.e. light on heavy. Ensure no products get manhandled - thrown or dropped. Ensure no product is left outside the cold room. Conduct spot checks on dispatching (loading). Ensure the correct handling, storing, stacking and rotation of stock. Minimize damage of products on receiving, in cold room and whilst loading. Monitor stock movement at all times – i.e. receiving to cold room; cold room to loading. Prevents overloads, short loads, and wrong loads. Conduct Stock Count Preparations. Assists to prepare the warehouse for the stock count. Ensure all damaged stock has been isolated and notes have been placed. Ensure easy access to product for counting purposes. Conduct daily stock counting as requested by the Warehouse Shift Controller. Report all problem stocks to the Shift Warehouse Controller.
Loading Rate Maintenance and Monitoring
- Maintain and monitor the loading rate (speed and accuracy). Complete performance sheets and record time lost or any other problems. Timekeeping. Clock in and out at correct times.
- Keep overtime at a minimum. Report late coming to the Shift Warehouse Controller. Occupational Health and Safety Compliance. Observe compliance with the health and safety regulations / ISO requirements. Ensure a high level of housekeeping, fire and accident prevention, safe work practices and proper job instructions. Good Handling Practices. Ensure loading and freezer door are kept closed. Ensure a glass free area by covering glass fixtures and not allowing cups and bottles near any product. Ensure trucks are pre-cooled. Teamwork and Self-Management. Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritizing, and self- development. Gives work instructions to Loaders, Forklift Drivers, Reach Truck Drivers and Pickers in the absence of the Shift Warehouse Controller. Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained. Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution. Support and drive the business core values. Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.
Key Relationships
Internal
- Site management
- Warehouse and administration teams
- Transport
External
Qualifications and Experience
- Matric, basic numeracy will be an added advantage.
- Minimum of 1 years’ warehousing or similar functional experience
Skills and Competencies
Knowledge
- Warehouse-based stock and handling processes
- Warehouse methodologies and principles
- Stock checking principles and practices
- SAP
- Completion of pre-vehicle checklist
Skills
- Computer literacy (MS Office)
- Verbal and written communication
- Interpersonal
- Logical thinking
- Basic Numerical ability / aptitude
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Job Purpose
- To ensure that targeted business benefits to be derived from the mobile solution are achieved.
Key Responsibilities
Systems and Project Management
- Liaise in communications between Fieldko (Third party), VSS/RCLFS and relative principals as well other service providers.
- Liaise with the Technical Systems Administrator to ensure that issues are resolved timeously.
- Provide feedback to all internal customers regarding systems.
- Assist in managing the communication process for changes; enhancements to the systems used between third party and mobile solutions analyst.
- Ensure that all relevant documentation is filled and updated accordingly. This would include report briefs to the third party as well as internally call cycle templates.
Data Administration
- Maintain the general data in both SAP and Fieldko.
- Create and load questionnaires/audits in Fieldko/Salesforce.
- Load promotional calendars in Fieldko/Salesforce.
- Draw, analyse and interpret reports from Salesforce before reports are scheduled to be emailed to principal or internally. Feedback is then sent to Mobile Solutions Analyst or principal.
Change Management, Training and Support
- Facilitate mobile user change management (FOCUS AREA) through appropriate communication channels.
- Co-ordinate the change management and training requirements with HR team.
- Facilitate mobile user involvement and system utilization by identifying issues and finding solutions.
- Conduct trade visits to evaluate solution performance and user adoption in the field.
- Design and manage internal support programs.
- Support managers’ information requirements whether it be staff training; specific report requirements or audit requirements.
- Promote system usage, benefits and returns within VSS & RCLFS (including management).
Business Process Management
- Liaise with Fieldko consultants to refine business processes.
- Design and implement business for principal requirements to ensure uniformity and clarity of requirements.
- Provide the associated change management support to internal customers & VTM/VSS principals.
Technical Insight and Expertise
- Manage the GSM service provider.
- Manage internal networking and performance issues.
- Drive evolution of the mobile solution by reviewing best practice in local markets.
Information and Data Management
- Ensure team members accurately and regularly capture data onto the information system to enable access to reliable data and reporting for trend analysis and decision making. Ensure relative reports are subscribed and added to exec report for VTM management viewing.
- Share relevant data with management teams to enable reliable business decision making.
- Identify opportunities for improving on systems / processes related to the system. Provide manager with suggestions of improvements.
- Similarly highlight areas for concern and address with relevant managers.
Administration
- Oversee filing and safeguarding of records within area of responsibility.
- Compile ad hoc spreadsheets when required.
- Process documents for inter-company charge outs.
Team Coordination and Self-Management
- Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning, prioritizing and self-development.
- Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
- Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
- Support and drive the business core values.
- Manage colleagues and clients’ expectations and communicate appropriately.
- Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.
- Champion training and development of self and others through utilizing available training opportunities or contributing to the development of new training solutions in collaboration with national training specialists.
- Participate in and drive regular performance appraisals and ensure that own targets and goals are clear and achievable.
- Maintain a basic appreciation and awareness of employee relations climate and ensure corrective action is taken where required in line with relevant legislation and company policy.
KPI’s
- Accuracy, quality and timeliness of analysis and reporting.
- User activation and usage.
- Problem resolution.
- Business perceptions.
- Data integrity and accuracy.
Qualifications, Skills and Experience Required for the Job
Qualifications and Experience
- Minimum of a relevant degree (3 years) coupled with demonstrated computer literacy and technical knowledge/understanding of IT and systems.
Skills and Competencies
Knowledge
- An understanding of multiple key performance indicators, inter- relationship and bottom line sensitivity
- Intelligence platforms and systems (SAP, Salesforce, Fieldko, Power BI)
Working knowledge of:
- Outlook
- Word (communication)
- PowerPoint (presentations)
- Excel (data management/analysis and as a planning tool)
- Microsoft Project (optional)
- SAP
- Salesforce
- Power BI
Skills
- Planning and organizing
- Project management
- Verbal and written communication
- Computer literacy (MS Office and especially proficiency in Excel)
- Report writing
- Interpersonal
- Logical thinking
- Negotiation and influencing
- Analytical thinking
- Presentation
- Organizational awareness
Attributes
- Initiative and assertive
- Tolerant of stress and pressure
- Creative
- Proactive
- Attention to detail
- Deadline driven
- Able to interact at all levels of the organization
- Able to plan ahead and manage time
- Able to prioritize
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Job Purpose
- To coordinate the pickup and delivery schedule of stock through the distribution center.
- This position will be based Spar Northrand Distribution Centre based in Olifantsfontein.
Key Responsibilities
Stock Coordination
- Place orders for Stores through the call centre.
- Perform stock on hand counts for all principals at the DC.
- Inform all stores of promotional activities and drive promotional activity with the sales team.
- Ensure the optimum stock is delivered to the store to support any in-store promotion.
- Take in orders from Vector sales reps and process orders for specific drives or additional volume.
- Manage sales orders.
- Manage returns and product recalls.
- Manage stock levels by regularly checking stock on hand on the depot floor.
- Check for expired stock and notify the relevant manager.
- Follow up on short delivery’s and arrange the re-orders.
- Liaise with the sales team and buyers.
- Conduct price surveys.
- Resolve customer complaints.
- Follow up on deliveries from Principals to the depot.
- Ensure that the stock cover is high on best sellers and optimum on other products.
Resolve customer complaints.
- Follow up on deliveries from Principals to the depot.
- Ensure that the stock cover is high on best sellers and optimum on other products.
- Action the optimal flow of merchandise including fulfilment of product marketing introduction deadlines capacity planning.
Team Coordination and Self-Management
- Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning, prioritizing and self-development.
- Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
- Inform relevant parties in the event of tasks or deadlines not met the potential risks thereof and provide appropriate resolution.
- Support and drive the business core values.
- Manage colleagues and clients’ expectations and communicate appropriately.
- Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.
- Champion training and development of self and others through utilizing available training opportunities or contributing to the development of new training solutions in collaboration with national training specialists.
- Participate in and drive regular performance appraisals and ensure that own targets and goals are clear and achievable.
- Maintain a basic appreciation and awareness of employee relations climate and ensure corrective action is taken where required in line with relevant legislation and company policy.
KPI’s
- Efficacy of the coordinator of sales and deliveries
- Fulfillment of promotional stock requirements
- Stock level management
- Customer compliant resolution
- Coverage and accuracy of stock count
Qualifications, Skills and Experience Required for the Job
Qualifications and Experience
- Merchandising/Logistics Diploma
Skills and Competencies
- Behaviour Standards
- Be brilliant at the basics.
- Face the brutal facts.
- Smash the silos.
- Lead with integrity, respect and energy.
- Be curious and challenge change.
- Take accountability for results and people.
Knowledge
- Sales and relationship management principles.
- Vector products and operations.
- Merchandising.
- Marketing principles and practices.
Skills
- Verbal and written communication.
- Computer literacy.
- Interpersonal.
- Logical thinking.
- Problem solving.
- Analytical thinking.
- Administrative.
- Relationship
Attributes
- Initiative and assertive.
- Tolerant of stress and pressure
- Attention to detail.
- Deadline driven.
- Able to priorities.
- Professional
Method of Application
Use the link(s) below to apply on company website.
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