HR Procurement and Payments Coordinator at Vector Logistics

Purpose of the role:

• The HR Procurement and Payments Coordinator is responsible for managing the end-to-end procurement and payment processes within HR. This includes purchase order (PO) creation, invoice processing, vendor management, and compliance with financial policies. The role ensures timely and accurate financial transactions, improving efficiency and governance over HR-related expenditures.

Procurement & Purchase Order Management

• Centralize all HR-related procurement activities, ensuring all purchase orders (POs) are raised accurately and in a timely manner.
• Collaborate with HR leaders to understand purchasing needs, ensuring alignment with budget allocations.
• Verify compliance with procurement policies before raising POs.
• Work closely with the finance and procurement teams to streamline the HR purchasing process.

Payment Processing & Vendor Management

• Ensure timely and accurate processing of all HR-related payments, including vendor invoices, training providers, recruitment agencies, employee wellness services, and consultants.
• Liaise with vendors and internal stakeholders to resolve any invoice discrepancies or payment delays.
• Maintain an up-to-date record of all HR financial transactions.

Budget & Cost Control Support

• Monitor HR spend against the approved budget, flagging any risks or anomalies.
• Provide monthly reporting on HR procurement and payments, supporting financial decision-making.
• Assist in forecasting and cost optimization initiatives.

Compliance & Governance

• Ensure all HR-related financial transactions adhere to internal controls, policies, and audit requirements.
• Maintain accurate records to support financial audits and reporting obligations.
• Ensure compliance with relevant tax and regulatory requirements for HR payments.

Process Improvement & Systems Optimization

• Identify inefficiencies in HR procurement and payment processes and propose automation or process improvements.
• Work closely with finance and IT teams to improve system integrations and workflow efficiency.

Qualifications and Experience

• Degree/Diploma in Finance, Business Administration, Procurement, or a related field.
• 3+ years in procurement, finance, or HR-related financial administration. Experience in SAP or similar ERP systems is advantageous.

Skills and Competencies

• Strong financial acumen and attention to detail.
• Excellent organizational and time management skills.
• Ability to liaise with multiple stakeholders and vendors effectively.
• Strong problem-solving skills and ability to work independently.