Warehouse Team Lead (Port Elizabeth) at Aspen Pharma Group

Overview:

• To oversee and coordinate the daily warehouse operations to ensure efficient receipt, storage, handling and despatch of materials and finished goods in line with GMP, safety and service level agreements Inventory management.

Responsibilities:

Oversee the warehouse operations

• Lead and coordinate warehouse teams to achieve daily operational targets for inbound, storage and outbound processed
• Ensure all stock movements are accurately recorded and aligned with SAP transactions
• Inventory management and expired stock management
• Destruction and disposal of rejected stock
• Staff management
• Budget set up and management
• KPI management
• Manage Quality systems in warehouses to comply with regulatory requirements and QSMR
• Manage projects in warehouses
• Maintain optimum warehouse space utilisation as well as equipment

Logistics

• Oversee the logistics for the warehouse from receiving to delivery of finished goods to the appropriate warehouse
• Ensure production component and raw material supply in time and in full
• Manage expired stock in all warehouses – identify stock, ensure approval for write off, prepare stock for destruction, arrange destruction, send to service provider

Quality control

• Oversee the quality control for the warehouse, and ensure overall compliance with regulations
• Ensure compliance and audit readiness in all warehouses according to GMP and GDP requirements
• Participate in audits and Prepare audit responses post audits
• Provide input into existing systems to improve current systems
• Identify gaps in current policies and procedures in warehouses, and between warehouses and different departments
• Ensure SOP compliance and SOP updates are done as per GMP requirements
• GMP compliance
• Manage warehouses, fridges and freezers and any out of specifications that may occur

Organisational strategy, vision & values

• Lead functional teams in a manner that supports them in displaying the vision and mission of the organisation/ department in their activities

Planning & policy development/ Planning & processes

• Provide technical and operational input during the drafting of processes, policies, procedures and projects
• Coordinate the communication, management, and implementation of corporate and divisional strategic plans
• Provide technical input and approval of warehouse and operational related procedures/ SOP’s

 Financial management

• Provide input into departmental annual financial plan
• Prepare, communicate and implement budgets for department(s)/ function(s)
• Ensure resource availability and optimal allocation
• Motivate for resource as required

People management

• Staff performance management as per KPI’s
• Develop and implement performance documents
• Manage conflict, disciplinary and safety issues
• Ensure availability and optimal allocation of resources
• Empower subordinates through training, information sharing, coaching, feedback, appraisals, and delegation, to ensure the development of people, teams, and organisational capabilities.
• Promote a culture of accountability, teamwork and continuous improvement
• Allocate tasks and monitor performance to ensure team efficiency and accountability

Governance, risk, & compliance

• Oversee compliance within strategic and operating guidelines and policies
• Ensure recordkeeping complies with legal requirements and provide input into changes to policies in this regard
• Provide recommendations for development of risk-based compliance systems
• Drive adherence to Aspen’s code of conduct, SHE requirements and site operational SOP’s

Continuous improvement

• Identify opportunities to streamline processes and reduce operational waste

Requirements:

Background / experience

• Bachelor’s Degree/ National Diploma in Logistics or similar/ B. Pharm with logistics experience                                   
• 4 years related work experience in warehousing 

Specific job skills

• Logistics Management
• Warehouse and inventory management
• People Management
• Project management
• Financial understanding of budgets and expenses
• Manage risk
• Manage collaboration and coordination between departments
• Strong working knowledge of pharmaceutical warehousing
• Execute problem solving and risk-based approaches to operational activities.
• Planning skills
• Understand ERP systems with emphasis on SAP
• Manage activities required for production as per product requirements
• Team player who fosters collaboration across departments

Competencies

• Operational and Management skills
• Analytical problem-solving skills
• Excellent communication and interpersonal skills
• Innovative thinking and solution orientated
• Problem solving and Decision making
• Customer Awareness
• Meeting Deadlines
• Managing various areas of responsibility
• Build and maintain relationships with internal/external stakeholders
• Pharmaceutical standards and compliance requirements