X3 Conflicts Analyst Assistant (6 Months FTC) at Hogan Lovells

This position Responsible for corporate and conflicts database research and the review of conflicts of interest issues related to potential new business and various special interest initiatives in the firm.
KEY RESPONSIBILITIES 
CLIENT, MATTER AND CONFLICT OF INTEREST RESEARCH

• Identifying potential conflicts of interest through corporate and conflicts database research.
• Database research of client and matter information provided by potential new lateral partner and counsel candidates.
• Researching the corporate history of clients and parties related to new client work.
• Assisting the Conflicts Manager, Supervisor and Analysts in the resolution and clearance of conflicts of interest issues.
• Assisting the Managing Director of New Business Conflicts and Compliance, Director of New Business Conflicts and Compliance, Conflicts Management Team and Analysts with a wide range of research requests and other projects, as needed.

QUERY RESOLUTION

• Responding to lawyers' and business services employees' queries and performing conflicts of interest searches.
• Providing overview of matter status to stakeholders.
• DATABASE AND CLIENT INFORMATION ADMINISTRATION
• Maintaining and updating the conflicts database.
• General administrative duties including proof reading and filing.

ADDITIONAL RESPONSIBILITIES

• Performing additional duties or responsibilities falling reasonably within the ambit of the job description, or in accordance with operational requirements.

REQUIREMENTS PROFILE
EDUCATION

• Grade 12 or equivalent (NQF 4) - Required
• Legal/risk management qualification or tertiary qualification (NQF 6/7) - Required

MENTAL & ENVIRONMENTAL/LEGAL REQUIREMENTS

• Must be able to handle pressure, setbacks and a high level of stress
• Must be able to multi-task
• Must be able to work to deadlines, and handle urgent work with competing deadlines
• Must have a clear criminal record
• Ability to motivate self
• Must be resilient & adaptable
• Must be able to follow processes and procedures

QUALIFICATIONS AND TRAINING 

• 0 - 1 year experience in a similar role at Operational level - Required
• 0 - 1 year experience in a legal /risk or shared services environment at Operational level - Required
• 0 - 1 year Database use experience at Operational level - Recommended

SYSTEM SKILLS

• Microsoft Office - Intermediate (Required)

KNOWLEDGE & SKILLS

• Knowledge of and understanding of what a conflict-of-interest entails
• Knowledge of a centralized/ share services environment
• Excellent oral and written communication skills
• Strong organizational, administrative and time management skills
• Knowledge of Risk management principles and practices
• Commercial awareness

BEHAVOURIAL COMPETENCIES

• Ability to handle queries efficiently with diplomacy and tact
• Ability to follow instructions & follow procedures precisely
• Adapting and responding to change
• Delivering results and meeting business expectations
• Working with others
• Delivering through others

CLOSING DATE : 17Tth October, 2025