Active Jobs at Apex Group

Summary of the position

• The successful applicant will be responsible for the provision of company secretarial services and the administration of the corporate entities forming part of the UK  and European businesses.

Outline of main duties and responsibilities

The successful applicant will be expected to:

• Support the business in the proper administration of corporate entities that form part of the business.

Specific functions will include:

• Maintenance of Company records in accordance with legislative, internal compliance and other statutory requirements;
• Maintenance of databases;
• Planning, co-ordinating and participation at board and committee meetings;
• Drafting of minutes, resolution and general correspondence and arranging for signing of documents as required;
• Ensure any changes to companies are appropriately approved and lodged;
• Submission of annual returns; regulatory submissions and ad-hoc statutory requests;
• Managing key internal interfaces;
• Regular liaison with third parties including auditors and regulators
• Building and maintaining sound stakeholder relationships;
• Keeping abreast with new developments/legislation pertaining to corporate entities;
• Providing advice to the board and management in relation to statutory requirements;
• Establishing systems and processes to ensure compliance with applicable regulatory requirements;
• Maintaining company AML due diligence packs for client due diligence exercises.

Skills and experience required

The successful candidate will have:

• Have a minimum of 5 years’ recent experience in Corporate Secretarial services;
• Have suitable qualifications relevant to the duties and responsibilities listed above (a Legal degree and/or Corporate Secretarial qualification will be an advantage);
• Knowledge of Corporate Law and Governance Codes;
• A working knowledge of Diligent or similar Corporate Secretarial Software would be advantage;
• Experience in company registrations;
• A systematic work method, attention to detail, and self-motivated;
• Ability to communicate effectively with stakeholders, staff and management;
• The ability to prioritise and plan a challenging workload;
• Good computer skills, and in particular a good knowledge of Microsoft Office including Excel, Word, PowerPoint, Access and Outlook email;

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Description

• The Administrator - Dealing and Settlements will be responsible for performing daily and monthly tasks of the dealing and settlement desk.

Job specification  

Responsibilities include, but are not limited to performing and coordinating a variety of administrative duties and tasks including:

• To perform the duties of the dealing and settlement function as outlined by the operating processes around dealing and settlement of cash and off-market trade instructions.
• For cash instructions, prepare and ensure accurate and timely execution and authorization of:
• Cash related transactions for investor fund of fund subscriptions.
• Cash related transactions for daily unit trust investments.
• Transfer of cash to flow with trading instructions.
• Payment of expenses.
• Third party cash transfers.
• All other Cash Administration payments (for example Capital Withdrawals/Deposits, Margin payments, Collateral payments, Expense payments, Forex payments, Fee payments, Swap interest payments)
• (Cash transactions are done both manually and on on-line banking platforms) 
• For trading transactions, on receipt of appropriate instructions; prepare, capture, and confirm trades and trade instructions. Ensuring accurate and timely execution and authorization of:
• Unit Trust investments and redemptions through Finswitch;
• Hedge fund of fund subscriptions and redemptions.
• To run an order book to ensure the above trades are done as well as to ensure appropriate follow up for confirmation legs of transactions.
• To ensure Apex Trust Services Operations is aware of risks and issues arising from the activities of the division through the appropriate Risk reporting framework.

Skills Required:

• Tertiary qualification and minimum 1-year applicable experience or 4 years operational experience.
• Excellent financial services process & product knowledge.
• Excellent knowledge of financial instruments.
• Experience on dealing activities.
• Good understanding of cash and trade instruction cycles.
• Good knowledge of systems and systems control environments.
• Good accounting and audit experience.
• Knowledge of risk management processes an advantage.
• Good communication, documentation and presentation skills.
• Be able to “think outside the box” and adapt to changing requirements.
• Be meticulous and have a high attention to detail.
• Be calm and stay focused in stressful/high pressured situations.

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Description

• We are seeking a highly experienced and proactive Senior Administrator to join Apex’s Corporate Services team.  The role requires a motivated individual with strong technical expertise and leadership skills who can manage complex processes, provide mentorship to junior team members, and contribute to the strategic success of the department.
• The candidate will have direct responsibility for servicing a large portfolio of offshore based clients and will work closely with the management team.

Job specification 

Responsibilities include, but are not limited to performing and coordinating a variety of administrative duties and tasks including:

• Client Portfolio Management: Take full ownership of a diverse client portfolio, overseeing all aspects of administration, company secretarial matters, and governance, while maintaining the highest professional standards.
• Leadership and Mentorship: Provide daily guidance and on-the-job training to junior staff, acting as a first reviewer of their work and fostering their professional development. Lead team training sessions on agreed topics to upskill team members.
• Compliance and Statutory Expertise: Ensure all statutory filings and registers (e.g., Register of Members, Register of Directors) are accurately maintained and filed within regulatory deadlines. Monitor and implement governance and reporting procedures tailored to client structures.
• Board Meeting Oversight: Take full responsibility for the end-to-end board meeting process, including the preparation of board packs, telephonic attendance, timely signing of minutes, and updating action point logs. Ensure follow-through on all action points in alignment with pre-agreed deadlines.
• Project Leadership: Drive the coordination and execution of recurring and ad-hoc projects, collaborating across departments to ensure successful delivery within strict timelines.
• Client Service Excellence: Act as the main point of contact for high-profile clients, proactively resolving complex queries and delivering exceptional service in line with client expectations.
• Operational Efficiency: Oversee operational workflows, including subscription, redemptions, and transfers, ensuring timely completion in alignment with Service Level Agreements (SLAs).
• Billing and Financial Oversight: Manage the billing process for assigned clients, identifying opportunities for additional services outside of standard fee agreements to enhance revenue.
• AML/KYC and Bank Coordination: Oversee bank account openings and ensure compliance with AML/KYC requirements, demonstrating expertise in regulatory obligations.
• Audit and Financial Statements: Collaborate with accountants to coordinate audits and ensure timely filing of annual statutory financial statements.
• Stakeholder Engagement: Build and maintain strong relationships with clients, fund managers, and senior leadership, acting as a trusted advisor and source of guidance for team members.
• Adaptable Support: Step in to support team members and division-wide initiatives as needed, always acting in the best interests of the team.

Skills Required

• Minimum of 3 years of experience in a fund administration role or relevant experience within financial services or law.
• An LLB, BCom, Corporate Governance, Compliance or a relevant qualification is essential.
• Experience in corporate solutions, fiduciary services, legal work, or in-house company secretarial roles would be advantageous.
• Being an admitted attorney will further strengthen your application.
• Advanced skills in Microsoft Office applications (Word, Excel, Outlook).
• Knowledge of regulatory environments in fund management and company law. Familiarity with corporate governance and AML requirements is advantageous.
• Proven ability to mentor and guide teams, with a strong track record in managing projects and delivering exceptional results.
• Exceptional multitasking abilities, attention to detail, and accuracy, ensuring efficient execution of responsibilities across jurisdictions.
• Ability to source and interpret complex data from multiple channels to drive informed decision-making.
• Outstanding written and verbal communication skills to engage with clients, team members, and stakeholders confidently and professionally.
• Skilled at working within cross-jurisdictional teams, fostering a cooperative and adaptable environment.
• Solution-oriented approach with the ability to implement process improvements and drive operational efficiency.
• Deep understanding of statutory regulations, corporate governance practices, and fiduciary.

go to method of application »

Description

• We are seeking a highly experienced and proactive Senior Administrator to join Apex’s Corporate Services team.  The role requires a motivated individual with strong technical expertise and leadership skills who can manage complex processes, provide mentorship to junior team members, and contribute to the strategic success of the department.
• The candidate will have direct responsibility for servicing a large portfolio of offshore based clients and will work closely with the management team.

Job specification 

Responsibilities include, but are not limited to performing and coordinating a variety of administrative duties and tasks including:

• Client Portfolio Management: Take full ownership of a diverse client portfolio, overseeing all aspects of administration, company secretarial matters, and governance, while maintaining the highest professional standards.
• Leadership and Mentorship: Provide daily guidance and on-the-job training to junior staff, acting as a first reviewer of their work and fostering their professional development. Lead team training sessions on agreed topics to upskill team members.
• Compliance and Statutory Expertise: Ensure all statutory filings and registers (e.g., Register of Members, Register of Directors) are accurately maintained and filed within regulatory deadlines. Monitor and implement governance and reporting procedures tailored to client structures.
• Board Meeting Oversight: Take full responsibility for the end-to-end board meeting process, including the preparation of board packs, telephonic attendance, timely signing of minutes, and updating action point logs. Ensure follow-through on all action points in alignment with pre-agreed deadlines.
• Project Leadership: Drive the coordination and execution of recurring and ad-hoc projects, collaborating across departments to ensure successful delivery within strict timelines.
• Client Service Excellence: Act as the main point of contact for high-profile clients, proactively resolving complex queries and delivering exceptional service in line with client expectations.
• Operational Efficiency: Oversee operational workflows, including subscription, redemptions, and transfers, ensuring timely completion in alignment with Service Level Agreements (SLAs).
• Billing and Financial Oversight: Manage the billing process for assigned clients, identifying opportunities for additional services outside of standard fee agreements to enhance revenue.
• AML/KYC and Bank Coordination: Oversee bank account openings and ensure compliance with AML/KYC requirements, demonstrating expertise in regulatory obligations.
• Audit and Financial Statements: Collaborate with accountants to coordinate audits and ensure timely filing of annual statutory financial statements.
• Stakeholder Engagement: Build and maintain strong relationships with clients, fund managers, and senior leadership, acting as a trusted advisor and source of guidance for team members.
• Adaptable Support: Step in to support team members and division-wide initiatives as needed, always acting in the best interests of the team.

Skills Required

• Minimum of 3 years of experience in a fund administration role or relevant experience within financial services or law.
• An LLB, BCom, Corporate Governance, Compliance or a relevant qualification is essential.
• Experience in corporate solutions, fiduciary services, legal work, or in-house company secretarial roles would be advantageous.
• Being an admitted attorney will further strengthen your application.
• Advanced skills in Microsoft Office applications (Word, Excel, Outlook).
• Knowledge of regulatory environments in fund management and company law. Familiarity with corporate governance and AML requirements is advantageous.
• Proven ability to mentor and guide teams, with a strong track record in managing projects and delivering exceptional results.
• Exceptional multitasking abilities, attention to detail, and accuracy, ensuring efficient execution of responsibilities across jurisdictions.
• Ability to source and interpret complex data from multiple channels to drive informed decision-making.
• Outstanding written and verbal communication skills to engage with clients, team members, and stakeholders confidently and professionally.
• Skilled at working within cross-jurisdictional teams, fostering a cooperative and adaptable environment.
• Solution-oriented approach with the ability to implement process improvements and drive operational efficiency.
• Deep understanding of statutory regulations, corporate governance practices, and fiduciary.