Active Jobs at Apex Group

Role Summary

• The main functions of Market Data are Trade File Uploads, Security Master Data Integrity, Security Pricing, and maintaining a complete and up to date Corporate Actions listing in Paxus. We act as the main support group for the Accounting & Valuations (A&V) department. Will be responsible for day-to-day loading and exception handing of various funds.

Key responsibilities

• Download, format and enter trade files from Prime Brokers and other various web portals.
• Find prices for securities that aren’t captured by the accounting system and enter them into the accounting system
• Liaise with fund accountants when there are pricing/trade issues
• Enter and confirm details of new securities into accounting system
• Enter and confirm details of new corporate actions into accounting system
• Assist in checking of prices and new securities entered into accounting system by other members of the department
• Perform Position/Price recons in Medius and Excel
• Liaise with Prime brokers/ outside vendors regarding trade/pricing issues
• Undertake additional tasks/projects assigned by Manager

Skills / experience 

• A relevant tertiary qualification
• Good working knowledge of the Financial Securities market including language, instruments and mechanics
• Experience in similar area preferable
• A good understanding of MS Office & IT packages (particularly Excel

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• Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.
• For our business, for clients, and for you

Job Specification

• Analysis of client’s system requirements pre implementation
• Assist with new clients’ onboardings and new systems implementation projects
• Provide Business As Usual support for ongoing matters on Portals Maintain Investor Portals configuration and setup to optimize systems according to business requirements
• Manage vendors actively for development and enhancements Monitor, troubleshoot and analyze issues within the Investor Portals
• Assist in client onboarding and new systems implementation projects
• Assist in training the business users and updating training guides
• Any other duties in the scope of the role that the company requires

Skills Required

• B.Com or similar tertiary business study with Information Technology exposure
• 1 – 5 years’ experience within the financial industry (preferable)
• Experience in accounting/ financial sector; An aptitude for working with systems
• Experience in a fund accounting system advantageous
• Project management
• Excellent Communication Skills
• Strong team player
• Solution orientated & strong problem-solving skills
• Highly organized and attention to detail
• Must show initiative to constantly improve processes
• Ability to prioritize issues at company level
• Good understanding of operational controls framework.

go to method of application »

• Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.
• For our business, for clients, and for you

Key responsibilities

New clients

• Provide services to a complex book of Private Equity clients.
• Project management of new client and investor onboarding.
• Act as central point of contact for the PE team with the Onboarding team.
• Ensure policies and procedures are followed and checklists completed in a timely manner.

Technical guidance and support

• Assisting in the Management of specialized services teams on all aspects of financial reporting, including working directly with Apex customers to ensure their structures are run efficiently in compliance with the relevant laws and contractual obligations.
• Working with the management team to ensure the planning, coordination and completion of NAVs.
• Ensuring quality control prior to the further review and approval of Apex authorised persons including payments, calculations and transactions.
• Preparation and implementation of entity customer specific procedures in relation to the reporting requirements and support the implementation of new structures;
• Ensuring reporting complies with entity and statutory requirements including local law, relevant GAAP or IFRS and other reporting principles.
• Provide technical guidance to client service teams where required.

Management of KPIs & Relationship Management

• Reinforce positively throughout the team the importance of meeting KPIs.
• Establish build and maintain strong working relationships with relevant internal functions;
• Cover for other managers within the team during periods of absence;
• Perform other duties to support the PE team as may be necessary from time to time;
• Ongoing feedback from all key stakeholders on ongoing tasks including CDD ops, Ops, compliance and client services;
• Keeping KPIs within the tolerance levels set by the business;
• Manage performance and development of direct reports and their teams;
• Obtain and enhance detailed client specific knowledge to assist in providing more holistic solutions and identify potential opportunities to deepen existing relationships;
• Review and provide comments on fund related documents e.g. LPA;
• Identify and suggest solutions to operational issues;
• Liaise with lawyers, general partners, external auditors and tax advisors for fund related matters;
• Perform other duties as necessary to support the internal procedures and external strategic development in line with the scope of this role.

Skills / experience

• Professional qualification – CA(SA), SAIPA, ACCA, and similar.
• Ideally three - four years’ experience in a similar relevant capacity in the finance industry.
• An understanding of regulatory and financial reporting regime and accounting standards.
• Ability to motivate and influence a team, high level of managerial skills.

go to method of application »

• Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.
• For our business, for clients, and for you
• The successful applicant’s primary responsibility will be to perform the accounting functions and the related reporting deliverables of a portfolio of PE(RE) clients in line with the relevant service level agreements. The successful applicant will assist the Team Leader/Assistant Manager - Accounting with certain review functions and provide training and guidance to junior accountants.

Outline of main duties and responsibilities

INVESTOR SERVICES AND TRANSFER AGENCY

• Responsible for the timely delivery of all investor communication and reporting, in line with the agreed SLA’s and fund documentation
• Respond to and resolve investor queries
• Manage / facilitate investor transactions, such as capital calls and distributions
• Perform the accounting for investor related transactions

ACCOUNTING AND FUND OPERATION

• Obtain an in-depth understanding of the client’s fund documentation and requirements
• Assist with capturing fund payments on online banking platforms
• Perform the primary fund accounting functions for a portfolio of allocated Funds.

This includes, but is not limited to:

• Cash book processing & preparation of bank reconciliations
• Accounting for standard monthly/quarterly expense and income related jounals in line with supporting documentation
• Calculation of performance fees, carried interest and equalization as required by fund documentation
• Collation and verification of information from 3rd parties
• Accounting for investment transactions, including but not limited to:
• Review of investment documentation and providing accounting guidance (where applicable)
• Loading deal static data onto the system
• Calculation of investment IRR
• Review investment valuations
• Accounting for investment related transactions
• Timely calculation and delivery of the fund NAV
• Take responsibility for the preparation and timely delivery of the agreed report     ing pack for a portfolio of clients, within agreed timeframes together with any supporting schedules

ANNUAL AUDIT

• Preparation of the annual financial statements, and any other required reports, in line with IFRS, Lux GAAP or other accounting standards as applicable
• Preparation of the annual audit file for the auditors
• Take responsibility for managing the audit process on behalf of a portfolio of allocated clients, including, but not limited to:
• Setting up the audit timeline together with the auditors, other team members, the client and other stakeholders
• Facilitating any internal communication and collaboration between APEX departments / jurisdictions
• Resolving any audit queries

CLIENT MANAGEMENT

• Perform, regular client operational calls for an allocated portfolio of clients and provide client feedback to management and the rest of the team
• Liaise and build relationships with other relevant internal teams to ensure a seamless delivery of services to our clients

REVIEW AND TRAINING

• Assist the Team Leader/Assistant Manager - Accounting with the review of select, non-complex funds
• Provide guidance and on-the-job training to interns and junior accountants

REGULATORY

• Assistance with any other regulatory/internal reporting requirements

OTHER ADMINISTRATIVE TASKS

• Any other ad hoc tasks as required

Qualifications & experience:

• An accounting qualification (minimum B.Compt / Com Accounting orequivalent
• Preference will be given to candidates working towards a professional qualification such as CA(SA), SAIPA, ACCA or CIMA.
• 2 years relevant accounting experience in a similar industry or business type, preference will be given to staff with private equity or real estate experience

Skills Required

Accounting knowledge:

• Up-to date working knowledge of International Financial Reporting Standards and experience in preparation of accounts in accordance with those standards,
• Experience and knowledge of Luxembourg GAAP and experience in preparation of accounts under those standards will be beneficial
• An understanding of funds and fund structures will be an advantage;
• Experience in all aspects of multi-currency accounting; and
• Excellent computer skills, and in particular a good knowledge of:
• Microsoft Office, including Excel, Word, and Outlook email;
• Experience with Investran will be advantageous.
• Highly organised, efficient and professional with excellent administrative and organisational skills;
• Have a confident , professional and an enthusiastic approach when dealing
• with clients and intermediaries of the business; Inquisitive mind set and innovative;
• Be able to communicate clearly with staff and senior management; and
• Work collaboratively and effectively within the PE(RE) team as well as other departments within APEX.

Personal characteristics:

• A real ‘can do’ attitude and thrives in an environment of opportunity, confidence and hunger for growth;Sets and achieves very high levels of performance and continually strives for personal improvement in all that they do;
• Has the ability to challenge decisions and frameworks, but also the ability to
• accept and implement decisions as instructed from a higher authority and to work within established frameworks to achieve desired results; and
• Will take accountability for their actions.

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Description

• We are seeking a proactive Administrator to join the Apex Corporate Services team. The successful incumbent will be required to take responsibility for the administration of a client portfolio whilst providing the highest quality of customer service.
• The candidate will have direct responsibility for servicing a large portfolio of offshore based clients and will work closely with the management team.

Job specification 

Responsibilities include, but are not limited to performing and coordinating a variety of administrative duties and tasks including:

• Be responsible for and working with senior administrator managing a client portfolio including all aspects of administration & company secretarial matters;
• Manage the day-to-day client request and reporting;
• Communicate directly with clients and the manager to answer and resolve queries;
• Assisting with the organising and supervising the execution of the income distribution and ongoing administration process (supported by a payment team);
• Ensure operations like subscription, redemptions and transfers are completed in a timely manner against set SLA monthly deadlines;
• Ensure all email queries are solved promptly and satisfactorily by monitoring client and fund manager emails;
• Ensure that responsibilities are done effectively and to agreed client, best practice, regulatory and statutory deadlines by closely working with senior administrator and managers in the team;
• Work with senior leadership to ensure the planning, coordination and completion of all regulatory obligations and administration requirements within strict deadlines for a portfolio of entities;
• Following customer specific procedures in relation to administration and reporting requirements for each entity;
• Assist the accountants in respect of the planning and coordination of audits and filing of annual statutory financials statements;
• Build detailed understanding of client portfolios, entity specific requirements and applicable statutory regulations/requirements and act as a source of guidance to other team members and to answer client queries;
• Assist with bank account openings and coordinate AML/KYC requests around the entity portfolio when required;
• Be aware and assist with payment transactions for your client portfolio;
• Arrange and attend board meetings, prepare minutes and maintain other appropriate records and logs;
• Prepare and implement customer-specific procedures in relation to the governance and reporting requirements for specific client structures;
• Manage a large client portfolio, including all aspects of administration and company secretarial matter;
• Preparation of documentation for signature;
• Ad-hoc administrative tasks as required.
• Ensure adherence to internal policies, controls and systems, including meeting any internal deadlines;
• Liaise with third parties such as lawyers, auditors, bankers, tax advisors and alternative investment fund managers as required.
• Build key relationships with clients, respond swiftly to client requests and manage client expectations.

Skills Required

• Minimum of 1 years of experience in a fund administration role or relevant experience within financial services or law.
• An LLB, BCom, or a relevant business qualification is essential.
• Experience in corporate solutions, fiduciary services, legal work, or in-house company secretarial roles would be advantageous.
• Being an admitted attorney will further strengthen your application.
• A strong academic background in areas such as Chartered Secretary, Corporate Governance, Compliance, or similar fields is also desirable.
• Proficiency in Microsoft Office (word, excel and outlook)
• Knowledge of the regulatory environment relating to fund management (some training will be provided)
• Willing to adapt and learn and work with a team
• Excellent communication skills, both written and verbal
• A basic understanding of AML requirements
• A working knowledge of Company Law and Corporate Governance advantageous
• Excellent organisational skills
• Excellent attention to detail and accuracy
• Ability to obtain data from several sources and interpret accordingly
• Ability to work in a team environment, including with colleagues in other jurisdictions.