Active Jobs at Stellenbosch University

Duties/Pligte        

• Providing administration and financial support to the IT management and staff.
• Administrating and processing items for procurement as logged and delegated via the SU internal logging system, including obtaining quotations from service providers when required, goods receipts and payment.
• Monthly reconciliation and payment of the IT credit card.
• Processing staff and student expense reimbursements.
• Requesting and administrating for new vendor registration on the University's creditors system.
• Checking compliance of transactions and processes with IT and the University's policies.
• Handling enquiries from and liaising with vendors, IT staff, IT senior management and other support environments, with a strong focus on finance and procurement.
• Coordinating registration and payment for IT staff training and workshops as approved by the IT management.
• Completing annual staff training reports submitted to HR.
• Paying the commitments that are due monthly (from contracts and tenders).
• Closing recons of listed expense items monthly to ensure that information is available for quick decision making.
• Processing and administration of monthly asset transactions, write offs, corrections, transfers and in transit requests.
• Conducting and coordinating the annual IT asset certification process.
• Responsible for maintaining the database / electronic filing of all IT contracts and tenders.
• Requesting and coordinating supporting documentation required for licence and subscription renewals.
• Assisting with the preparation of information required for reporting purposes or the annual budget processes.
• Preparation of journals for corrections on cost centres, transfer of funds between cost centres, or refunds for projects completed by the Network Infrastructure team.
• Handling enquiries from and liaising with staff, students, service providers and the public.
• Assisting with monthly and financial year end processes.

Job Requirements/Pos Vereistes        

• A financial diploma (at least on a level NQF 6), or administrative diploma (with accounting as part of the qualification), or equivalent qualification.
• Four years' relevant working experience in finance and office administration.
• Computer proficiency in Excel, MS Word and Outlook.
• Excellent verbal and written communication skills.
• An independent, responsible, problem-solving, and collaborative working approach.
• The ability to work as part of a team and providing peer support.
• Sound judgement and strong interpersonal skills, with the ability to interact with diverse individuals.
• Exceptional customer service orientation.
• The ability to multitask, have good organisational and prioritising skills to manage time and tasks effectively within deadlines, without compromising attention to detail, quality and accuracy.

Recommendation/Aanbeveling        

• Experience at a higher education or similar institution.
• Knowledge of Stellenbosch University's financial system (TeraTerm and OCF) and other applicable systems (MS Teams, Jira call logging).
• Exposure to or experience within an IT division.

Closing Date 06-Oct-2025

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Duties/Pligte        

• Providing financial advice and support to IT management and divisional staff.
• Handling enquiries from and liaising with vendors, IT staff, IT senior management and other support environments, with a strong focus on finance and procurement
• Providing support to functional areas within IT by streamlining financial processes and finding financial solutions for problems arising due to changes within the SU environment.
• Managing and delegating procurement requests and other enquiries logged via the IT Finance logging system, for the rest of the IT Finance team.
• Monitoring the daily procurement and other activities for compliance with financial policies and procedures.
• Compiling financial management reports on a continues basis and for specific decision-making purposes.
• Analysing information of cost centres and accounts, process correction journals, and checking monthly recons required of specific listed expenses used in management decision making.
• Managing month end processes, including financial commitments (payments) as per contracts and tenders, specific IT creditor recons, campus wide services where the financial management responsibility lies within IT, and ensuring that all contract and tender documentation are updated and electronically filed.
• Reviewing and capturing journal requests.
• Cash flow and fund management to cover payments for the specific month/quarter, and ensuring that cost centre budgets are not overspent.
• Managing the IT annual asset certifications, monthly asset management processes (new procurements, write-offs, in-transit), and financial year-end processes.
• Assisting with compiling financial related reports for the SU Finance Committee.
• Compiling financial information required as part of the annual budget process for the various environments within IT, and being responsible for the completion of various year-end financial processes.
• Assisting with the administration process regarding changes in IT's financial structure, new systems, processes and maintenance of the names of managers responsible for cost centres on the financial system.
• Documenting processes used within the IT Finance team to ensure business continuity and to provide guidance to the rest of the IT staff on processes when services are requested.
• Presenting formal and informal internal workshops and programmes to communicate financial policies and systems when required.
• Supporting other IT Finance team members and providing team training or transfer of knowledge in areas where improvement is required.

Job Requirements/Pos Vereistes        

• Bachelor's degree in accounting or equivalent qualification (with accounting as major).
• At least five years' proven relevant experience with specific inclusion of financial management and financial accounting.
• An independent, responsible, problem-solving, and collaborative working approach.
• Proven ability to work effectively within a team.
• Proven ability to multitask across various responsibilities, environments and management or staff levels daily.
• The ability to multitask, have sound planning, organisational and prioritising skills to manage time and tasks effectively within deadlines without compromising attention to detail, quality and accuracy.
• Proven ability to manage and coordinate tasks within a team and to provide guidance to team members on specific tasks.
• Excellent computer proficiency, with advanced experience in Excel.
• Excellent written and verbal communication skills.
• The ability to respect and maintain confidentiality.
• Customer / service-oriented approach.
• The ability to evaluate, improve and implement internal controls.
• Strong decision-making and problem-solving skills and exceptional judgement.
• The ability to perform effectively under pressure.

Recommendation/Aanbeveling        

• Experience at a higher education or similar institution.
• Knowledge of Stellenbosch University's financial system (TeraTerm and OCF) and other applicable systems (MS Teams, Jira call logging).
• Exposure to or experience within an IT division.

Closing Date 06-Oct-2025

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Duties/Pligte        

• Coordinating the design, implementation and evaluation of all academic renewal tasks and projects for the Faculty.
• Coordinating, driving and administering academic renewal funding opportunities.
• Planning, coordinating and co-facilitating the Science Learning and Teaching Day and regular science-related academic renewal workshops and training sessions.
• Participating in institutional events, workshops and professional development opportunities.
• Managing the annual Faculty Yearbook revision project, which includes ensuring correctness and completeness of submissions for approval, and the effective execution of all steps of the process.
• Serving as secretary for the Science Learning and Teaching Programme Committee, ensuring effective communcation, accurate record-keeping and timely execution of action items.
• Maintaining a repository for all documentation related to programmes and modules offered by the Faculty of Science, including specification forms, assessment plans, moderation reports, and module frameworks.
• Ensuring the alignment of the academic offering with institutional policies, regulations and systems.
• Ensuring that faculty-level implementation plans and guidelines are updated in response to policy changes, institutional developments, or recurring issues identified through Faculty processes and student feedback

Job Requirements/Pos Vereistes        

• A postgraduate qualification in the Natural Science-related field or education, at NQF level 8 or an equivalent qualification.
• At least five years' experience in a higher education institution, with a focus on learning, teaching, and assessment.
• Proven experience in programme/curriculum renewal or programme/curriculum development initiatives.
• Excellent communication skills and the ability to collaborate with all academics, professional support staff and external stakeholders.
• Good presentation, training, and facilitation skills.
• Excellent project management and problem-solving skills.
• The ability to work independently, as well as in a team.

Recommendation/Aanbeveling        

• Master's degree.
• Sound knowledge of the science context.
• Experience in training and academic development of staff at a higher education institution.

Closing Date 15-Oct-2025

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Duties/Pligte        

• Strategic Coordination of Coaching Programme by Prioritising Leadership Roles
• Managing the design and rollout of the institutional coaching programme.
• Ensuring alignment with HR and overall institutional strategies.

Vetting and Panel Management of Coaches

• Managing a vetted panel of accredited coaches by reviewing credentials, ensuring ethical standards, and overseeing programme evaluation.
• Liaising with Stellenbosch Business School and External Partners
• Ensuring coaching panel quality through collaboration with Stellenbosch Business School, supporting coach¿coachee matching, and representing HR in external networks.

Stakeholder Engagement

• Guiding managers and staff on coaching, sharing programme updates, and supporting engagement of both academic and PASS staff.

Analytics and Reporting

• Gathering and analysing thematic coaching data, preparing reports for governance structures, and using insights to inform HR strategy.

Programme Administration

• Overseeing scheduling, records, compliance, and budget monitoring to ensure accurate documentation, secure data, and full alignment with HR and SU finance requirements.

Job Requirements/Pos Vereistes        

• Qualifications: Bachelor's degree in HR, Industrial Psychology, Organisational Development, or related field. Accredited (or in process) with a recognised coaching body (ICF, COMENSA, EMCC) and completion of an accredited coaching programme.
• Experience: At least 100 hours of coaching practice, plus five to seven years' HR/OD experience, including leadership development and work in relevant complex and/or higher education environments.
• Skills: Strong stakeholder management, organisational and project coordination, analytical reporting, vetting of coach credentials, facilitation, and excellent communication.
• Knowledge: HR/OD expertise with professional understanding of coaching practice, ethics, and standards.
• Registration: Active or in-process registration with ICF, COMENSA, or EMCC.

Recommendation/Aanbeveling        

• Postgraduate qualification or additional certifications in leadership development or OD

Closing Date 10-Oct-2025

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Duties/Pligte        

• Teaching English Home Language and First Additional Language in undergraduate and postgraduate modules.
• Developing and evaluating teaching and learning materials for English language teaching. 
• Participating in the development and assessment of teaching and learning opportunities (practical teaching).
• Conducting research and publishing in chosen areas of specialisation.
• Supervising and co-supervising postgraduate students at honours, masters and doctoral level.
• Identifying and applying for research funding.
• Participating in Social Impact projects and rendering appropriate services to Stellenbosch University and the teaching community.
• Contributing to academic administration and leadership in the discipline, Department and Faculty.

Job Requirements/Pos Vereistes        

• A relevant PhD with literature or (applied) linguistics as core element.
• A relevant teaching qualification.
• Experience of teaching English in higher education contexts.
• Experience of postgraduate supervision or as co-supervisor at honours, master's and doctoral level in language education.
• A strong academic record, including international collaborations.
• Recent and relevant publications in peer-reviewed journals in English language education.
• Attending and presenting peer-reviewed papers at national and international education conferences.

Recommendation/Aanbeveling        

• National Research Foundation (NRF) rating (for Associate Professor level).
• Deep-seated interest and knowledge of current South African education policies.
• Experience and/or knowledge of technology-aided language education.

Closing Date 10-Oct-2025