Careers at Witzenberg Municipality

Salary: R 174 862.03 per annum (Post Level T6 of a Grade 4 Municipality)

Requirements:

• Grade 12
• Computer literate (MS Applications)
• 2 Years of relevant experience in a similar environment.
• A valid Code EB Drivers' licence
• Good human relations, interpersonal, and communication skills.
• Ability to give attention to detail and ability to work under pressure.
• High level of responsibility and ability to handle conflict.
• Must be fit and healthy to carry out duties.
• Good eyesight, hearing, and speech ability, and must be mentally fit and able to do the work.
• Ability to move, lift, and carry reasonable weights with respect to furniture during cleaning operations.
• Fluent in at least 2 of the 3 languages spoken in the Western Cape, Afrikaans, English, or IsiXhosa.
• Please note: A performance agreement is also applicable to this position, whereby the employer reserves the right to institute a performance management program.

Duties:

• Receive instruction from the immediate superior on bookings scheduled for the hire of the Hall
• Verify that all requirements for the preparation of the Hall have been received
• Issue instructions to the immediate subordinates to commence with preparations after ensuring the Hall has been cleaned
• Complete a checklist of various items of importance to be in a good functional condition
• Report any visual damage found after functions to the immediate superior to be deducted from deposits
• Keep a record of all assets in the Hall and provide statistics to the immediate superior for budgetary reasons
• Ensure that all monies have been paid by lessees before allowing function preparations to continue
• Conduct inspections of the Hall prior to functions with the person renting the Hall prior to handing over the Hall
• Conduct a follow-up inspection upon receiving the Hall back
• Report any breakages found after functions to the immediate superior for further action
• Check all the items in the Hall and toilets to be in good working order
• Inform the immediate superior of any maintenance or repair work to issue Instructions for repairs and maintenance to be carried out
• Conduct checks to ensure the outside area surrounding the hall is well-maintained and free of litter
• Liaise with the immediate superior regarding functional feedback and solving problems
• Discuss function requirements with private persons, organizations, and instances renting the Hall
• Provide information regarding requirements from the Council for booking of the Halls
• Discuss the available equipment with Lessees and stipulate the conditions attached to it
• Liaise with subordinate staff regarding preparations to be carried out
• Communicate information to people making enquiries about leasing the Hall for functions
• Keep and maintain a filing system for all application forms for Hall rent
• Ensure that all monies due have been fully paid for the rent of the Hall
• Compile and submit reports on the functional operations carried out at the Hall
• Sign the rental funds and submit them to the immediate superior to allow/disallow the refunding of deposits
• File all correspondence for easy reference and possible future use
• Reply to the immediate superior on any written queries and complaints received
• Give instructions to the Worker to carry out cleaning and maintenance duties at the Halls
• Inspect the stacking of tables and chairs to ensure It is safe and neatly stacked
• Check on areas inside the Hall parameters for papers and cleaning work, and request the subordinate to perform the actions of cleaning and maintaining the grounds
• Refer all leave applications to the immediate superior for consideration and possible temporary replacements
• Ensure that subordinates are well-informed and understand the instructions given

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Salary: R 473 465.38 per annum (Post Level T13 of a Grade 4 Municipality)

Requirements:

• BCOM Degree (NQF Level 7) in the field of SCM.
• 8 years of relevant experience.
• Computer Literacy Certificate (MS Applications)
• Proof of a valid Code EB driver’s license.
• Must be able to act independently regarding decision-making.
• Must be able to work under pressure.
• Good communication skills; Interpersonal skills; Numeric skills.
• Experience in administrative support.
• Financial Management skills and problem-solving skills.
• High level of responsibility.
• Accuracy and ability to give attention to detail.
• Supervisory / management skills.
• Professional knowledge of MFMA, CIDB, PPPFA, B-BBEE, SCM Regulations, and Preferential procurement regulations.
• Fluent in at least 2 of the 3 languages spoken in the Western Cape: Afrikaans, English, or IsiXhosa.
• Please note: A performance agreement is also applicable to this position, whereby the employer reserves the right to institute a performance management program.

Duties:

• Serving as a standing member of the committee responsible for review of Supply Chain Management Policy and Delegations.
• Keeping abreast of trends and legislative updates within the supply chain management discipline and informing the immediate superior.
• Allocating resources in order to achieve short and medium-term targets.
• Advising the immediate superior on operational matters that have future impacts on the Supply Chain Management environment.
• Attending and resolving enquiries and complaints received related to the supplier database.
• Performing employee efficiency reviews of immediate subordinates in terms of key performance indicators.
• Advising user departments on the compliance of tender documents and recommending amendments on tender documents.
• Advising user departments and consultants on evaluation criteria that can be stated within the tender document.
• Advising and assisting user departments and consultants on the evaluation of tender submissions above R200,000.
• Providing advice and assistance to the officials who do the technical evaluation to ensure compliance with required legislation.
• Overseeing the supplier data clean-up process.
• Reviewing trend analysis on the spending patterns per supplier linked to supplier categories.
• Managing the compilation and provision of comparative figures of analysis of spending patterns.
• Supporting the implementation of financial policies and systems to ensure effective and efficient acquisition and contract management.
• Assisting with the drafting and implementation of relevant policies and procedures affecting the operations of supply chain management.
• Implementing the standard operating process of vendor performance.
• Communicating with the service provider regarding performance management issues in terms of non-compliance on their performance.
• Reporting to the immediate superior on the identification of risks within the supply chain management system.
• Providing input and monitoring of the internal risk register.
• Specifying the listing criteria for accredited prospective service providers.
• Managing the process of authorization and amendments made to the supplier database.
• Approving the submission of awarded contracts on the contract registration application system of the National Treasury.
• Uploading long-term contracts on the local government database of the National Treasury.
• Distributing of new developments in the SCM arena to officials.
• Participating in meetings and providing information on specific Supply chain processes and procedures.
• Defining and confirming business processes for the section.
• Assisting audit teams when audits are performed with regard to the operations of the section.
• Managing the implementation of the record-keeping process of supplier database information.
• Managing the implementation of the record-keeping process for declaration of interest forms and gift registers.
• Ensuring that assets are maintained to an acceptable level.
• Maintaining a list of assets as determined by the Asset Management Policy.
• Drafting standard operating procedures for processes affecting the section’s operations and submitting them to the immediate superior for review.
• Investigating and drafting reports on specific supply chain matters for reference purposes and discussions with immediate superiors. 
• Ensuring that standard operating procedures are applied by subordinates and other role players.
• Monitoring attendance/conduct and output of subordinates and addressing deviation from agreed performance indicators through meetings/counseling and/or other approved methods designed to improve and motivate personnel.

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Requirements:

• A relevant 3-year bachelor’s degree or National Diploma with at least two of the following subjects: Economics, Accounting or Finance, Internal Audit or Risk Management.
• A valid code B driver’s license (Will be an advantage).
• Preference will be given to candidates who reside in the Witzenberg Area.
• Fluent in at least 2 of the 3 languages spoken in the Western Cape: Afrikaans, English or IsiXhosa.

Salary scale: R 100 000.00 per annum (All-inclusive remuneration packages). 

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Salary: R 356 209.09 per annum (Post level T 11 of a Grade 4 Municipality)

Requirements:

• Grade 12
• Diploma in Nature Conservation or Horticulture
• Code EB Drivers’ license with PRDP.
• Computer literacy (MS Office Applications).
• 2 -5 years of relevant experience.
• Good supervisory, control, human relations, interpersonal, and communication skills.
• Sound mathematical and technical skills and a high level of responsibility.
• Ability to work under pressure and ability to handle conflict.
• Sight, hearing, and speech ability, and must be physically fit and healthy.
• Ability to give attention to detail.
• Required to work in all weather conditions and to work overtime and over weekends.
• Must perform duties in the whole municipal area.
• Fluent in at least 2 of the 3 languages spoken in the Western Cape, Afrikaans, English or IsiXhosa.
• Please note: A performance agreement is also applicable to this position, whereby the employer reserves the right to institute a performance management program.

Duties:

• Control and coordinate the work sequences established to render a public service.
• Develop and implement new schedules to improve service delivery and check budget votes and monitor spending and availability of funds.
• Study present scenarios and discuss methods to improvise with the immediate superior.
• Oversee and monitor the performance of subordinates with respect to cleaning and maintenance duties.
• Manage and coordinate the activities of the section Parks, Open spaces, sport fields, and amenities.
• Develop and implement operational plans for the section.
• Evaluate work procedures and coordinate activities to ensure the effective utilisation of personnel, plant, and equipment.
• Supervise subordinates and recommend payment to contractors and service providers to the Manager.
• Provide input on the drafting of the annual operational budget for the section.
• Calculate costs, quantities of materials, and equipment for specific jobs.
• Obtain quotations for materials and services and attend to correspondence and enquiries from the public.
• Provide all relevant staff with protective clothing and explain the necessity thereof.
• Ensures that staff adhere to health and safety regulations as contained in the act.
• Responsible for ensuring that procurement is in accordance with the Council's policy, rules, regulations, legislation, and guidelines.
• Receive and analyze assigned purchase requisitions for compliance with Council standards, ensuring complete information, accuracy, and that order parameters are clear and understood.
• Delegate Instructions to subordinates on specific preparatory work to be carried out for sports events.
• Conduct meetings with Supervisors to obtain feedback reports and to discuss possible Improvements.
• Enforce the conditions of the Environmental Health and Safety and Order and the purchase of cleaning material and maintenance material.
• Conduct inspections at the various areas of responsibility to oversee work sequences and performance.
• Submit operational reports to the Manager for inclusion in official reports to Management.
• Plan and prioritize maintenance work to be carried out at the various parks, sports fields, cemeteries and common grounds.
• Ensure that public facilities are clean and safe for public use and address any repeating complaints.
• Ensure that sports fields are well-maintained, grass cut and watered for optimal use and availability.
• Monitor that machinery and vehicles are clean and in good working condition.
• Control and update the Assets Register to make provision for new equipment and to write of irreparable items for sale at public auction.
• Monitor the usage and bookings of municipal halls and discuss functional problems with employees and caretakers.
• Attend to enquiries from the public and seek solutions to problems experienced.
• Control the use of vehicles and monitor the daily log sheets for repairs and I or problems that need to be addressed.
• Obtain quotations for items and work needed and follow sequences according to Supply Chain Management requirements.
• Ensure that broken locks, doors, and windows are repaired in the Interest of public safety.
• Plan and organize maintenance and preparation at cemeteries and institute rehabilitation programs according to burials and usage.
• Conduct feedback meetings with all personnel to ensure departmental objectives and targets are met.
• Liaise extensively with internal and external parties in the provision of services to the public.

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Salary: R 301 792.02 per annum (Post level T10 of a Grade 4 Municipality)

Requirements:

• National Diploma (NQF 6) in Administration or a Secretarial National Diploma (NQF 6) or equivalent.
• Computer literacy (MS Applications)
• 3-5 years relevant administrative experience required (Corporate Minute taking and Quality Assurance)
• Good supervision, human relations, interpersonal, and communication skills.
• Ability to give attention to detail.
• Must be fit and healthy to carry out duties.
• Good eyesight, hearing, and speech ability
• Must be able to function effectively in difficult working conditions
• Must be mentally fit and able to do the work
• High level of responsibility, ability to work under pressure, and ability to handle conflict.
• Fluent in 2 of the 3 languages spoken in the Western Cape: Afrikaans, English, or IsiXhosa.
• Please note: A performance agreement is also applicable to this position, whereby the employer reserves the right to institute a performance management program.

Duties:

• Co-ordinate specific logistical and procedural requirements associated with the Council’s meetings and Committee support functions
• Provide information on meeting procedures and serve as custodian of such proceedings
• Allocate secretarial resources in accordance with the status and complexity of meetings and submit completed schedules for approval and execution.
• Communicate with Departmental Heads regarding the inclusion of items in agendas.
• Plan and source information in conjunction with the various Departments.
• Obtain information from Departments in order to finalize planning for items for specific agendas.
• Communicate resolutions to the various stakeholders in expediting the action deriving from it.
• Provide secretarial support to various Committees and Sub-Committees' sittings.
• Communicate with Office Bearers to establish items for inclusion on the agenda.
• Submit investigational and general reports and proposals supporting agenda items.
• Ensure that all supporting information is included with specific items to eliminate any possible confusion.
• Responsible for scrutinizing all draft agendas for correctness prior to having it signed and distributed.
• Circulate notification, agendas, and minutes of previous meetings to Access and make information available prior to the meetings to the Chairperson and/or representatives on specific items for discussion, referring to Council's resolutions, reports and correspondence.
• Support with regard to various logistical arrangements.
• Ensure effective sound recordings of all council meetings.
• Responsible for the completion of CD recordings and protection thereof.
• Assist the Manager of Administration with the tender process, seeking quotations and requisitions.
• Co-ordinate the compilation of Council agendas and minutes as well as reports to Standing Committees.
• Type and print all official and general documents through word processing.
• Responsible for the compilation and generation of all official documents for inclusion in the relevant agendas and minutes of the Council’s Committees.
• Translating municipal documents such as: Reports, Letters or any other documentation in at least two of the official languages of the Western Cape.
• Translate recommendations and summaries of items that served before Council and its Committees.
• Forward translation requests electronically, via e-mail or telephonically.
• Proofread all translations prior to dispatching back to the requestor and typing of translated documents.
• Translate PowerPoint slides for public participation.
• Ensure the successful implementation of the municipal language policy by liaising and communicating with other municipalities regarding language issues.